REPLACE MAIN EMD-COOLING TOWERS_A0001 CLARIFICATIONS AND ADDED SCOPE ITEMS SF30-ATT.docx
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- Solicitation number
- 36C24225B0038
About this file
This document is a clarification and added scope of work attachment for Invitation for Bid (IFB) 36C24225B0038, a project to replace Main EMD generators and cooling towers at the James J. Peters DVA Medical Center. The attachment provides critical details for bidders, including complex rigging and transportation requirements for generator equipment due to limited site access. Contractors must carefully plan transportation from a storage location in Deer Park, NY, navigating narrow road conditions without claiming unforeseen site conditions.
The scope also includes additional requirements beyond generator replacement: installing new Motorola Avigilon security cameras and PACS system with specific technical integration specifications, including CAT6A cabling, fiber optic connections, and configuration to integrate with the existing facility's network video system. The project further requires installing bollards near building corners as part of PSRDM mitigation measures. The solicitation is issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2, with project number 526-26-102.
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Text version
IFB 36C24225B0038
Please see below clarifications and additional scope of work items based on the site visit conducted on 8/27/2025, in an effort to ensure that all bidders are provided with consistent information that may affect bid pricing, and based on the lack of RFI’s received for this solicitation:
1. Rigging conditions at the location of the Main EMD’s and Cooling Towers are extremely limited. Contractors must be aware that there have been difficulties in the past while attempting to transport generator equipment on a flat bed tractor trailer, as there is a limited “turning radius” at the lower main road leading up to the generator housing. Contractors must bid accordingly and will be required to rely on effective “means and methods” to ensure that the generators can be properly transported from the main road to the installation location of the Main EMD’s. Rigging methods will need to be evaluated and verified prior to submitting a bid and will not be a cause for delay or subject to “unforeseen site conditions” resulting in additional work or additional cost to the government. Contractors MUST bid accordingly.
2. It is the Contactor`s responsibility for transporting and the delivery of the two (2) generators, switchgears, neutral grounding resistors, loose crates, and JW/AC Radiator and all other equipment in accordance with the design from the storage location to the final installation site as indicated in the contract documents.
The equipment storage site is located at Brothers & Company Inc.
830 Long Island Ave Deer Park NY 11729
3. It is the Contractor’s responsibility to furnish and install new Motorola Avigilon cameras and PACS system (HID for PIV readers in accordance with the design). Installation shall include providing and installing CAT6A cabling from each camera to a PoE network switch to the data center caged equipped with a minimum of two (2) fiber ports. The contractor shall also provide SFPs (MM LC modules), fiber LC aqua connectors, fiber cabinet port rack mounts, and OM3 50-micron fiber optic cables as needed. All required components shall be furnished and installed to provide a complete and operational system. The system shall be routed and fully integrated into the facility’s existing Avigilon platform, with fiber connections routed to the Network Video Recorder (NVR) located in the Police Station on the first floor of Building 100. The contractor shall supply and configure all necessary software, programming, and system adjustments to ensure a full operational system and seamless integration into the existing Avigilon system.
4. Per PSRDM mitigation measures, bollards are needed near the building southwest corners and new exterior door locations.
File details come from the government source that posted it. Updated .