36C24224Q0327_1.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

POINT OF CONTACT*

Spivack, Michael Michael.Spivack@va.gov

PLACE OF PERFORMANCE

3495 Bailey Avenue

Buffalo NY

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice

COMBINED SYNOPSIS/SOLICITATION

Indefinite Delivery Contract for Asbestos Air Monitoring and Material Sampling Services at the Buffalo and Batavia VA Medical Centers

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24224Q0327.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03 (eff. 02/23/2024).

(iv) This procurement is being issued as a SDVOSB set-aside solicitation. The North American Industry Classification System (NAICS) code is 562910, Remediation Services, with a small business size standard of $25 Million.

(v) The Contractor shall provide line item pricing for asbestos air monitoring and material sampling services at the Buffalo and Batavia VA Medical CentersApricing to 3-year electrical testing and inspection of electrical distribution system at the Bath VA Medical Center. See table below for instrumentation and time frame of pricing periods:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide services of a Certified Industrial Hygienist (CIH) during the asbestos air quality monitoring and sampling activities.

Contract Period: Base POP Begin: Date of award POP End: 03-31-2025

Provide services of a Certified Air Sampling Technician during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Inspector during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Monitor during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Designer during the asbestos air quality monitoring and sampling activities.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 24-hour turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 24-hour turnaround time.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 1 week turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 1 week turnaround time.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 24-hour turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.1 (PLM) testing for requested friable material with a 1-week turnaround time. Materials can include, but are not limited to ceiling tile, textiles, insulation and other friable materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 1-week turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 1-week turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking, and other NOB materials.

4 hour response time premium to any of the above items.

Provide services of a Certified Industrial Hygienist (CIH) during the asbestos air quality monitoring and sampling activities.

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Provide services of a Certified Air Sampling Technician during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Inspector during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Monitor during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Designer during the asbestos air quality monitoring and sampling activities.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 24-hour turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 24-hour turnaround time.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 1 week turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 1 week turnaround time.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 24-hour turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.1 (PLM) testing for requested friable material with a 1-week turnaround time. Materials can include, but are not limited to ceiling tile, textiles, insulation and other friable materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 1-week turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 1-week turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking, and other NOB materials.

4 hour response time premium to any of the above items.

Provide services of a Certified Industrial Hygienist (CIH) during the asbestos air quality monitoring and sampling activities.

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Provide services of a Certified Air Sampling Technician during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Inspector during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Monitor during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Designer during the asbestos air quality monitoring and sampling activities.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 24-hour turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 24-hour turnaround time.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 1 week turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 1 week turnaround time.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 24-hour turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.1 (PLM) testing for requested friable material with a 1-week turnaround time. Materials can include, but are not limited to ceiling tile, textiles, insulation and other friable materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 1-week turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 1-week turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking, and other NOB materials.

4 hour response time premium to any of the above items.

Provide services of a Certified Industrial Hygienist (CIH) during the asbestos air quality monitoring and sampling activities.

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Provide services of a Certified Air Sampling Technician during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Inspector during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Monitor during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Designer during the asbestos air quality monitoring and sampling activities.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 24-hour turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 24-hour turnaround time.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 1 week turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 1 week turnaround time.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 24-hour turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.1 (PLM) testing for requested friable material with a 1-week turnaround time. Materials can include, but are not limited to ceiling tile, textiles, insulation and other friable materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 1-week turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 1-week turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking, and other NOB materials.

4 hour response time premium to any of the above items.

Provide services of a Certified Industrial Hygienist (CIH) during the asbestos air quality monitoring and sampling activities.

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Provide services of a Certified Air Sampling Technician during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Inspector during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Monitor during the asbestos air quality monitoring and sampling activities.

Provide services of a Certified Project Designer during the asbestos air quality monitoring and sampling activities.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 24-hour turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 24-hour turnaround time.

Provide air sample collection and Phase Contrast Microscopy (PCM) analysis, the NIOSH Method 7402 (Issue 2, Fourth Edition) of the sample with a 1 week turnaround time.

Provide air sample collection and AHERA TEM analysis of the sample with a 1 week turnaround time.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 24-hour turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 24-hour turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.1 (PLM) testing for requested friable material with a 1-week turnaround time. Materials can include, but are not limited to ceiling tile, textiles, insulation and other friable materials.

Provide hazardous material collection and NY ELAP Method 198.4 (TEM) testing for requested non-friable organically bound material with a 1-week turnaround time. Materials can include, VAT, resilient floor tiles, mastic, asphalt shingles, roofing materials, paint chips, caulking, glazing and other NOB materials.

Provide hazardous material collection and NY ELAP Method 198.6 (PLM) testing for requested non-friable organically bound building materials with a 1-week turnaround time. Materials can include Floor tiles (vinyl and asphalt), roofing Materials, mastics, caulking, and other NOB materials.

4 hour response time premium to any of the above items.

(vi) Description of requirement - Scope of Work (SOW)

See attached document.

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

FOB Destination

Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215

Batavia VA Medical Center 222 Richmond Avenue Batavia NY 14020

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation-Commercial Items (OCT 2014), applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Responses to this RFQ shall contain sufficient information to conduct a comparative evaluation of the following factors:

Factor 1 - Technical Capability: Technical capability is defined as an offeror’s ability to satisfy the solicitation’s requirements, providing the highest quality service to the specified facilities. Technical Capability shall be determined on the basis of the qualification of the offeror’s capability statement.

1) Provide a capability statement, of length no greater than 5 pages, demonstrating your ability to meet all requirements in the Statement of Work with no additional cost to the VA in manpower or dollars.

2) Provide the following documents/certifications:

i. Active New York State Department of Labor Asbestos Handling License (B.3.1.1 A))

ii. Active New York State Department of Labor Asbestos Certificates for all technicians working on site (B.3.1.1 B)

iii. Qualifications for laboratories to be used for this contract (B3.1.1 C) and D))

iv. Resume and qualifications for any Certified Industrial Hygienist involved with air monitoring or material sampling under this contract (B.3.1 E) and B.3.1.2 C))

3) Provide a statement that the Contractor can meet the response times for emergency services stated in section (B.3.1.4 J)).

Factor 2 – Past Performance: The Government shall evaluate the offeror’s past performance. By past performance, the Government means the offeror’s reputation for conforming to specifications and to standards of good workmanship, i.e., reliable service, qualifications, adherence to contract schedules to include both technical and administrative aspects of performance. The Government shall evaluate past performance based on information that may be obtained from the Offeror or from any other source such as previous commercial or Government contracts. The Government may also use any relevant information in its possession or in the public domain. Offerors without a record of relevant past performance may not be evaluated favorably or unfavorably.

Factor 3 – Price: Vendor’s price must be fair and reasonable as determined by Contracting Officers’ price analysis. Vendor shall complete the line item table in section v. of this combined synopsis/solicitation and the attached bid sheet. The total dollar value of the bid sheet shall be used to compare pricing between quotes and to properly evaluate price reasonableness.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(c) Following receipt of quotes, the Government will perform a comparative evaluation in accordance with FAR Part 13. The Government will compare quotes to one another to select the offering that best benefits the Government.

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.216-18 Ordering (AUG 2020) Fill-ins: (04/01/2024), (03/31/2029) 52.216-19 Order Limitations (OCT 1995) Fill-ins: ($100.00), ($30,000.00), ($50,000.00), (15), (5) 52.216-22 Indefinite Quantity (OCT 1995) Fill-ins: (03/31/2029)

Fill ins: (),(X)

Fill-ins: ($500,000.00), ($200,000.00), ($500,000.00), $20,000.00)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement See attached Wage Determinations.

(xiv) N/A

(xv) This is as a SDVOSB set-aside combined synopsis/solicitation for asbestos air monitoring and material sampling services at the Buffalo and Batavia VA Medical Centers. The Government intends to award an indefinite delivery contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer that terms and conditions are acceptable without modification, deletion or addition.

Submission shall be received NO LATER THAN 12:00 PM EDT, Friday, April 5th, 2024. The Government shall only accept electronic submissions via email, please send all quotations to Michael.Spivack@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Request for information (RFI) will not be accepted after Friday, March 29th, 2024 @ 12:00 pm EST.

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Michael Spivack, Contracting Specialist; Michael.Spivack@va.gov .

See attached document: Air Monitor ACM Sampling IDIQ Bid Sheet.

See attached document: SOW - asbestos air monitoring and material sampling.

See attached document: VAAR 852.219-75 See attached document: WD-Genesse.

See attached document: WD- erie.

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Combined Synopsis/Solicitation Notice