Specifications - 010000 - General Requirements.pdf

561A4-17-108 Roof Replace Roofs on Buildings 2,4,6, 7,8,9 & 57 Date: 9/17/2021 Veterans Health Admin NJ Health Care System, Lyons NJ 100% Drawing Submission

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SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for buildi ng operations, including demolition and removal of existing struct ures, and furnish labor and materials and perform work for th e Roof

Replacement on Buildings 2, 4, 6, 7, 8, 9, 57 and C onnectors 2-3, 3-4, 4-5, 5-6, 6-7, 7-8, 8-10, 9-2, 57-143, 57-54, as required by drawings and specifications. Included in the Scope of Work is the installation of a lighting protection system.

B. Visits to the site by Bidders may be made only by a ppointment with the Medical Center Engineering Officer

C. Offices of Acela Architects + Engineers, as Archite ct-Engineers, will render certain technical services during const ruction. Such services shall be considered as advisory to the Gov ernment and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contr acting Officer or his duly authorized representative.

D. Before placement and installation of work subject t o tests by testing laboratory retained by Department of Vetera ns Affairs, the Contractor shall notify the COR in sufficient t ime to enable testing laboratory personnel to be present at the s ite in time for proper taking and testing of specimens and fiel d inspection.

Such prior notice shall be not less than three work days unless otherwise designated by the COR.

E. All employees of general contractor and subcontract ors shall comply with VA security management program and obta in permission of the VA police, be identified by project and empl oyer, and restricted from unauthorized access.

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1.3 STATEMENT OF BID ITEM(S)

A. BASE BID: Roof Replacement on Buildings 2, 4, 6, 7, 8, 9, 5 7 and

Connectors 2-3, 3-4, 4-5, 5-6, 6-7, 7-8, 8-10, 9-2, 57-143, 57-54 as shown on the drawings. Work includes but is not limited to hazardous material abatement, demolition, removal o f existing roof insulation, installation of insulation of the roofs in the attic spaces of buildings, general roof system rela ted construction, new roof systems, lightning protectio n systems, and roof flashing.

B. ALTERNATE NO. 1: BASE BID except delete all Work associated with

Connector 57-143.

C. ALTERNATE NO. 2: BASE BID except delete all Work associated with

Connector 57-143 and Building 6.

D. ALTERNATE NO. 3: BASE BID except delete all Work associated with

Connector 57-143, Building 6, and Building 9.

E. ALTERNATE NO. 4: BASE BID except delete all Work associated with

Connector 57-143, Building 6, Building 9, and Build ing 2.

F. ALTERNATE NO. 5: BASE BID except delete all Work associated with

Connector 57-143, Building 6, Building 9, Building 2, and

Building 4.

G. ALTERNATE NO. 6: BASE BID except delete all Work associated with

Connector 57-143, Building 6, Building 9, Building 2, Building 4, Connector 57-54, Connector 3-4, Connector 4-5, Conn ector 5-6, Connector 6-7, Connector 7-8, Connector 8-9, Connec tor 9-2, and

Connector 2-3.

H. ALTERNATE NO. 7: BASE BID except delete all Work associated with

Connector 57-143, Building 6, Building 9, Building 2, Building 4, Connector 57-54, Connector 3-4, Connector 4-5, Conn ector 5-6, Connector 6-7, Connector 7-8, Connector 8-9, Connec tor 9-2, Connector 2-3, and Building 57.

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1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained fro m the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and adminis trative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their em ployees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be s ubject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall g ive one week’s notice to the Contracting Officer so that se curity arrangements can be provided for the employees. Th is notice is separate from any notices required for utility s hutdown described later in this section.

3. No photography of VA premises is allowed without wr itten permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down th e project site and order General Contractor’s employees off t he premises in the event of a national emergency. The General Contractor may return to the site only with the written approv al of the

Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representa tive (COR) for the purpose of security inspections of every ar ea of

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01 00 00 -4 project including tool boxes and parked machines an d take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Su b

Contractors shall submit an electronic security mem orandum describing the approach to following goals and main taining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeepi ng of all drawings, project manual and other project informat ion. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who w ill need it for the project. Return the information to the Con tracting

Officer upon request.

4. These security documents shall not be removed or tr ansmitted from the project site without the written approval of

Contracting Officer.

5. All paper waste or electronic media such as CD’s an d diskettes shall be shredded and destroyed in a manner accepta ble to the

VA.

6. Notify Contracting Officer and Site Security Office r immediately when there is a loss or compromise of “ sensitive information”.

7. All electronic information shall be stored in speci fied location following VA standards and procedures usin g an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project dra wings, both scanned and electronic shall be performed and tracked through the EDMS system.

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“Sensitive information” including drawings and othe r documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of permits shall be issued for Gen eral

Contractor and its employees for parking in designa ted areas only. Contractor to coordinate with VA Medical Cent er Facility

Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (includ ing storage of materials) on Government premises to areas authoriz ed or approved by the Contracting Officer. The Contractor shall ho ld and save the Government, its officers and agents, free and h armless from liability of any nature occasioned by the Contracto r's performance.

B. Temporary buildings (e.g., storage sheds, shops, of fices) and utilities may be erected by the Contractor only wit h the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expen se to the

Government. The temporary buildings and utilities s hall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the wo rk. With the written consent of the Contracting Officer, the bui ldings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor wh en and as authorized by the Contracting Officer. When materia ls are

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01 00 00 -6 transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manu facturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Cont ractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing mater ials shall be as shown on the drawings.

E. Workers are subject to rules of Medical Center appl icable to their conduct.

F. Execute work in such a manner as to interfere as li ttle as possible with work being done by others. Keep roads clear of construction materials, debris, standing constructi on equipment and vehicles at all times.

G. Execute work so as to interfere as little as possib le with normal functioning Medical Center as a whole, including op erations of utility services, fire protection systems and any e xisting equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises throu gh the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as pe rmitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to imm ediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities suffic ient for not more than two work days. Provide unobstructed a ccess to

Medical Center areas required to remain in operatio n.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor 's

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01 00 00 -7 materials and equipment will be permitted subject t o fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utilit y services, or of fire protection systems or communications system s (except telephone), they shall be cut and capped at suitabl e places where shown; or, in absence of such indication, where dir ected by COR .

All such actions shall be coordinated with the COR or Utility

Company involved:

1. Whenever it is required that a connection fee be pa id to a public utility provider for new permanent service t o the construction project, for such items as water, sewe r, electricity, gas or steam, payment of such fee shal l be the responsibility of the Government and not the Contra ctor.

I. Phasing:

1. The Medical Center must maintain its operation 24 h ours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure th at no lapses in operation occur. It is the CONTRACTOR'S respons ibility to develop a work plan and schedule detailing, at a mi nimum, the procedures to be employed, the equipment and materi als to be used, the interim life safety measure to be used du ring the work, and a schedule defining the duration of the w ork with milestone subtasks. The work to be outlined shall i nclude, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on whi ch the

Contractor intends to accomplish work in each speci fic area of site, building or portion thereof. In addition, Con tractor shall notify the COR two weeks in advance of the pr oposed date of starting work in each specific area of site, bui lding or portion thereof. Arrange such phasing dates to ensu re accomplishment of this work in successive phases mu tually agreeable to COR and Contractor.

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J. Building(s) No.(s) 2, 4, 6, 7, 8, 9 and 57 will be occupied during performance of work; but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and pro perty in affected areas of construction against dust and deb ris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs per sonnel and patients through other construction areas which ser ve as routes of access to such affected areas and equipme nt. These routes whether access or egress shall be isolated f rom the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and s taff access. Coordinate alteration work in areas occup ied by

Department of Veterans Affairs so that Medical Cent er operations will continue during the construction pe riod.

2. Immediate areas of alterations not mentioned in pre ceding

Subparagraph 1 will be temporarily vacated while al terations are performed.

K. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, eight feet minimum height, around the construction area i ndicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fenc e fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches).

Bottom of fences shall extend to 25mm (one inch) ab ove grade.

Remove the fence when directed by COR.

L. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsi bility including upkeep and maintenance therefore:

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1. Contractor shall maintain a minimum temperature of 4 degrees C

(40 degrees F) at all times, except as otherwise sp ecified.

2. Contractor shall maintain in operating condition ex isting fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Comp any

(Department of Veterans Affairs or municipal) which ever will be required to respond to an alarm from Contractor' s employee or watchman.

M. Utilities Services: Maintain existing utility servi ces for

Medical Center at all times. Provide temporary faci lities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut exis ting water, steam, gases, sewer or air pipes, or conduits, wire s, cables, etc. of utility services or of fire protection syst ems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in a bsence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewer s or electricity, or fire protection systems and communi cations systems may be interrupted without prior approval o f COR.

Electrical work shall be accomplished with all affe cted circuits or equipment de-energized. When an electri cal outage cannot be accomplished, work on any energized circu its or equipment shall not commence without a detailed wor k plan, the

Medical Center Director’s prior knowledge and writt en approval.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exa ct time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such in terruption

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01 00 00 -10 will cause least inconvenience to operations of Med ical

Center. Interruption time approved by Medical Cente r may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested , in writing, at least 15 calendar days prior to the des ired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, servi ce will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be pa id to a public utility provider for new permanent service t o the construction project, for such items as water, sewe r, electricity, gas or steam, payment of such fee shal l be the responsibility of the Government and not the Contra ctor.

N. Abandoned Lines: All service lines such as wires, c ables, conduits, ducts, pipes and the like, and their hang ers or supports, shall be removed back to their source. Th ose which are indicated to be abandoned but are not required to b e entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not b e capped in finished areas, but shall be removed and sealed, ca pped or plugged in ceilings, within furred spaces, in unfin ished areas, or within walls or partitions; so that they are com pletely behind the finished surfaces.

O. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to park ing and to occupied areas of buildings clear of construction m aterials, debris and standing construction equipment and vehi cles.

P. Coordinate the work for this contract with other co nstruction operations as directed by COR.

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1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative o f VA Supply

Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and f urnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to b e altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, ve netian blinds, shades, etc., required by drawings to be ei ther reused or relocated, or both.

3. Shall note any discrepancies between drawings and e xisting conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where al terations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent , or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/o r replaced by

Contractor with new items in accordance with specif ications which will be furnished by Government. Provided the contr act work is changed by reason of this subparagraph B, the contr act will be modified accordingly, under provisions of clause en titled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHA NGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or f inal inspection date, the Contractor and COR together sh all make a thorough re-survey of the areas of buildings involv ed. They shall furnish a report on conditions then existing, of re silient flooring, doors, windows, walls and other surfaces as compared

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01 00 00 -12 with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, des pite protection measures; and, will form basis for deter mining extent of repair work required of Contractor to res tore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measur es:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of le aks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, ma terials handled and equipment moved and/or relocated.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts the reof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawing s or in specifications as items to be stored. Items that re main property of the Government shall be removed or disl odged from present locations in such a manner as to prevent da mage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Con tractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this c ontract shall remain the property of the Government. When r ooms and spaces are vacated by the Department of Veterans Af fairs during the alteration period, such items which are NOT required by drawings and specifications to be eithe r relocated

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01 00 00 -13 or reused will be removed by the Government in adva nce of work to avoid interfering with Contractor's operation.

a) Copies of the following listed CFR titles may be ob tained from the Government Printing Office:

40 CFR 261 ...... Identification and Listing of Haz ardous

Waste

40 CFR 262 ...... Standards Applicable to Generator s of

Hazardous Waste

40 CFR 263 ...... Standards Applicable to Transport ers of

Hazardous Waste

40 CFR 761 ...... PCB Manufacturing, Processing, Di stribution in Commerce, and use Prohibitions

49 CFR 172 ...... Hazardous Material tables and Haz ardous

Material Communications Regulations

49 CFR 173 ...... Shippers - General Requirements f or

Shipments and Packaging

49 CRR 173 ...... Subpart A General

49 CFR 173 ...... Subpart B Preparation of Hazardou s Material for Transportation

49 CFR 173 ...... Subpart J Other Regulated Materia l;

Definitions and Preparation

TSCA ............ Compliance Program Policy Nos. 6- PCB-6 and

6-PCB-7

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all struc tures, equipment, and vegetation (such as trees, shrubs, a nd grass) on or adjacent to the work site, which are not to be r emoved and which do not unreasonably interfere with the work r equired under this contract. The Contractor shall only remove tre es when specifically authorized to do so and shall avoid da maging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless

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01 00 00 -14 operation of equipment, or by workers, the Contract or shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contractin g Officer.

B. The Contractor shall protect from damage all existi ng improvements and utilities at or near the work site and on adjacent property of a third party, the locations o f which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilit ies, including those that are the property of a third party, resul ting from failure to comply with the requirements of this con tract or failure to exercise reasonable care in performing t he work. If the Contractor fails or refuses to repair the damag e promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, s oils and the environment. Refer to Articles, "Alterations", "Res toration", and

"Operations and Storage Areas" for additional instr uctions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair exist ing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structur al work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be a ltered or extended and that is found to be defective in any w ay, shall be reported to the COR before it is disturbed. Materia ls and workmanship used in restoring work, shall conform i n type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, e tc.) disturbed or removed as a result of performing required new w ork, shall be

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01 00 00 -15 patched, repaired, reinstalled, or replaced with ne w work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immed iately restore to service and repair any damage caused by Contract or's workers to existing piping and conduits, wires, cables, etc ., of utility services or of fire protection systems and communic ations systems

(including telephone) which are not scheduled for d iscontinuance or abandonment.

D. Expense of repairs to such utilities and systems no t shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SI TE CONDITIONS"

(FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construc tion of the project, to include all contract changes, modificat ions and clarifications.

B. All variations shall be shown in the same general d etail as used in the contract drawings. To ensure compliance, as- built drawings shall be made available for the COR review, as ofte n as requested.

C. Contractor shall deliver two approved completed set s of as-built drawings in the electronic version (scanned PDF) to the // COR //

[Chief Engineer][Chief of Facilities Management] wi thin 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop d rawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty manage ment plan which contains information relevant to FAR 52.246-2 1 Warranty of

Construction in at least 30 days before the planned pre-warranty

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01 00 00 -16 conference, submit two sets of the warranty managem ent plan.

Include within the warranty management plan all req uired actions and documents to assure that the Government receive s all warranties to which it is entitled. The plan must b e in narrative form and contain sufficient detail to render it sui table for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was app roved.

Warranty information made available during the cons truction phase must be submitted to the Contracting Officer for ap proval prior to each monthly invoice for payment. Assemble appro ved information in a binder and turn over to the Govern ment upon acceptance of the work. The construction warranty p eriod will begin on the date of the project acceptance and con tinue for the product warranty period. A joint 4 month and 9-mont h warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Inclu de in the warranty management plan, but not limited to, the f ollowing:

1. Roles and responsibilities of all personnel associa ted with the warranty process, including points of contact a nd telephone numbers within the company of the Contrac tor, subcontractors, manufacturers or suppliers involved .

2. Furnish with each warranty the name, address and te lephone number of each of the guarantor’s representatives n earest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissione d systems such as fire protection and alarm systems, sprinkle r systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature o f construction or system indicating:

a. Name of item.

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b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and supplie rs.

e. Name and phone numbers of manufacturers or supplier s.

f. Names, addresses and phone numbers of sources of sp are parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting da te of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to conti nue the warranty in force.

j. Cross-reference to specific pertinent Operation and

Maintenance manuals.

k. Organizations, names and phone numbers of persons t o call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment co vered by extended warranties.

7. Copies of instructions to be posted near selected p ieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Paym ent Bonds must remain effective throughout the construction period

1. In the event the Contractor fails to commence and d iligently pursue any construction warranty work required, the

Contracting Officer will have the work performed by others, and after completion of the work, will charge the r emaining construction warranty funds of expenses incurred by the

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Government while performing the work, including, bu t not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Governm ent at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor s hall respond in a timely manner. Written verification wi ll follow oral instructions. Failure to respond will be cause for the

Contracting Officer to proceed against the Contract or.

C. Pre-Warranty Conference: Prior to contract completi on, and at a time designated by the Contracting Officer, the Con tractor shall meet with the Contracting Officer to develop a mutu al understanding with respect to the requirements of t his section.

Communication procedures for Contractor notificatio n of construction warranty defects, priorities with resp ect to the type of defect, reasonable time required for Contra ctor response, and other details deemed necessary by the Contracti ng Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the

Contractor. This point of contract will be located within the local service area of the warranted construction, b e continuously available and be responsive to Government inquiry o n warranty work action and status. This requirement does not r elieve the

Contractor of any of its responsibilities in conjun ction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Serv ice

Requirements:

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E. Following oral or written notification by the Contr acting

Officer, the Contractor shall respond to constructi on warranty service requirements in accordance with the “Constr uction

Warranty Service Priority List” and the three categ ories of priorities listed below. Submit a report on any war ranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warran ty within the timeframe specified, the Government will perform th e work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection t o evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiat ed within 3 work days and work continuously to completion or re lief.

4. The “Construction Warranty Service Priority List” i s as follows:

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

b) Code 1-Air Conditioning Systems

Air conditioning leak in part of the building, if c ausing damage.

Air conditioning system not cooling properly.

c) Code 1 Doors

Overhead doors not operational, causing a security, fire or safety problem.

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1) Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or saf ety problem.

d) Code 3-Doors

Overhead doors not operational.

Interior/exterior personnel doors or hardware not functioning properly.

e) Code 1-Electrical

Power failure (entire area or any building operatio nal after 1600 hours).

Security lights.

Smoke detectors.

f) Code 2-Electrical

Power failure (no power to a room or part of buildi ng).

Receptacle and lights not operational (in a room or part of building).

g) Code 3-Electrical

Exterior lights not operational.

h) Code 1-Gas

Leaks and pipeline breaks.

i) Code 1-Heat

Power failure affecting heat.

j) Code 1-Plumbing

Hot water heater failure.

2) Leaking water supply pipes

k) Code 2-Plumbing

Flush valves not operating properly

Fixture drain, supply line or any water pipe leakin g.

Toilet leaking at base.

l) Code 3- Plumbing

Leaky faucets.

m) Code 3-Interior

Floors damaged.

Paint chipping or peeling.

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01 00 00 -21

Casework damaged.

n) Code 1-Roof Leaks

Damage to property is occurring.

o) Code 2-Water (Exterior)

No water to facility.

p) Code 2-Water (Hot)

No hot water in portion of building listed.

q) Code 3

All work not listed above.

F. Warranty Tags: At the time of installation, tag eac h warranted item with a durable, oil and water-resistant tag ap proved by the

Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank u ntil the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

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1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR.

1.14 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equi pment to provide heat, ventilation, plumbing, light and powe r will be permitted subject to written approval and complianc e with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and main tained in accordance with the written agreement and following provisions, the COR will withdraw permission for us e of the equipment.

2. Electrical installations used by the equipment shal l be completed in accordance with the drawings and speci fications to prevent damage to the equipment and the electric al systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload el ements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or d evices shall be in accordance with NFPA 70, National Elect rical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verifie d to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoro ughly cleaned before using it and again immediately befor e final inspection including vacuum cleaning and wiping cle an interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and a ligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for preheat c oils shall function properly and all safety controls shall fun ction to prevent coil freeze-up damage.

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01 00 00 -23

5. The air filtering system utilized shall be that whi ch is designed for the system when complete, and all filt er elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other a uxiliary facilities used in temporary service shall be clean ed prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected p rior to acceptance by the Government.

B. Prior to final inspection, the equipment or parts u sed which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Governme nt.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due t o prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.15 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existing elevators.

Outside type hoist shall be used by Contractor for transporting materials and equipment.

1.16 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor' s workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by C OR, provide suitable dry closets where directed. Keep such plac es clean and free from flies and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required a mounts of utilities available to the Contractor from existing outlets and

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01 00 00 -24 supplies, as specified in the contract. The Contrac tor shall carefully conserve any utilities furnished without charge.

B. Heat: Furnish temporary heat necessary to prevent i njury to work and materials through dampness and cold. Use of ope n salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitt ed. Maintain minimum temperatures as specified for various mater ials:

1. Obtain heat by connecting to Medical Center heating distribution system.

1.18 GOVERNMENT-FURNISHED PROPERTY

A. The Government shall deliver to the Contractor, the

Government-furnished property shown on the drawings .

B. Equipment furnished by Government to be installed b y Contractor will be furnished to Contractor at the Medical Cent er.

1. Storage space for equipment will be provided by the Government and the Contractor shall be prepared to unload and store such equipment therein upon its receipt at the Medical C enter.

C. Notify Contracting Officer in writing, 60 days in a dvance, of date on which Contractor will be prepared to receiv e equipment furnished by Government. Arrangements will then be made by the

Government for delivery of equipment.

1. Immediately upon delivery of equipment, Contractor shall arrange for a joint inspection thereof with a repre sentative of the Government. At such time the Contractor shal l acknowledge receipt of equipment described, make no tations, and immediately furnish the Government representati ve with a written statement as to its condition or shortages.

2. Contractor thereafter is responsible for such equip ment until such time as acceptance of contract work is made by the

Government.

D. Equipment furnished by the Government will be deliv ered in a partially assembled (knock down) condition in accor dance with existing standard commercial practices, complete wi th all fittings, fastenings, and appliances necessary for connections to

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01 00 00 -25 respective services installed under contract. All f ittings and appliances (i.e., couplings, ells, tees, nipples, p iping, conduits, cables, and the like) necessary to make t he connection between the Government furnished equipment item and the utility stub-up shall be furnished and installed by the con tractor at no additional cost to the Government.

E. Completely assemble and install the Government furn ished equipment in place ready for proper operation in ac cordance with specifications and drawings.

F. Furnish supervision of installation of equipment at construction site by qualified factory trained technicians regul arly employed by the equipment manufacturer.

1.19 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the C OR. All wood members shall be of framing lumber. Cover sign fram e with 0.7 mm

(24 gage) galvanized sheet steel nailed securely ar ound edges and on all bearings. Provide three 100 by 100 mm (4 inc h by 4 inch) posts (or equivalent round posts) set 1200 mm (four feet) into ground. Set bottom of sign level at 900 mm (three f eet) above ground and secure to posts with through bolts. Make posts full height of sign. Brace posts with 50 x 100 mm (two b y four inch) material as directed.

B. Paint all surfaces of sign and posts two coats of w hite gloss paint. Border and letters shall be of black gloss p aint, except project title which shall be blue gloss paint.

C. Maintain sign and remove it when directed by the CO R.

D. Detail Drawing of construction sign showing require d legend and other characteristics of sign is directed by the CO R.

1.20 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Face o f sign shall be 19 mm (3/4 inch) thick exterior grade plywood. P rovide two 100 mm by 100 mm (four by four inch) posts extending fu ll height of sign and 900 mm (three feet) into ground. Set botto m of sign level at 1200 mm (four feet) above ground.

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01 00 00 -26

B. Paint all surfaces of Safety Sign and posts with on e prime coat and two coats of white gloss paint. Letters and des ign shall be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR.

D. Post the number of accident free days on a daily ba sis.

1.21 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications.

B. Photographic documentation elements:

1. Each digital image shall be taken with a profession al grade camera with minimum size of 6 megapixels (MP) capab le of producing 200x250mm (8 x 10 inch) prints with a min imum of

2272 x 1704 pixels and 400x500mm (16 x 20 inch) pri nts with a minimum 2592 x 1944 pixels.

2. Indexing and navigation system shall utilize actual AUTOCAD construction drawings, making such drawings interac tive on an on-line interface. For all documentation reference d herein, indexing and navigation must be organized by both t ime (date-stamped) and location throughout the project.

3. Documentation shall combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at cr itical milestones. Documentation shall be accessible on-l ine through use of an internet connection. Documentation shall allow for secure multiple-user access, simultaneously, on-lin e.

4. Construction progress for all trades shall be track ed at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression docume ntation shall track both the exterior and interior construc tion of the building. Exterior Progressions shall track 360 de grees around the site and each building. Interior Progre ssions

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01 00 00 -27 shall track interior improvements beginning when st ud work commences and continuing until Project completion.

5. As-built conditions of plumbing and all other syste ms shall be documented post-inspection and pre-insulation. Thi s process shall include all finished systems located along th e existing exterior walls and roofsof all buildings at the Pro ject.

Overlapping photographic techniques shall be used t o ensure maximum coverage. Indexing and navigation accompli shed through interactive architectural drawings.

6. As-built conditions of exterior skin and elevations shall be documented with an increased concentration of digit al photographs as directed by the COR in order to capt ure pre-determined focal points, such as waterproofing, win dow flashing, radiused steel work, architectural or Ext erior

Insulation and Finish Systems (EIFS) detailing. Ove rlapping photographic techniques shall be used to ensure max imum coverage. Indexing and navigation accomplished thro ugh interactive elevations or elevation details.

7. Miscellaneous events that occur during any Contract or site visit, or events captured by the Department of Vete rans

Affairs independently, shall be dated, labeled and inserted into a Section in the navigation structure entitled

“Slideshows,” allowing this information to be store d in the same “place” as the formal scope.

8. Customizable project-specific digital photographic documentation of other details or milestones. Index ing and navigation accomplished through interactive archite ctural plans.

9. Regular (8 max) interior progressions of all walls of the entire project to begin at time of substantial fram ed or as directed by the COR through to completion.

10. In event a greater or lesser number of images than specified above are required by the COR, adjustment in contra ct price

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01 00 00 -28 will be made in accordance with clause entitled "CH ANGES" (FAR

52.243-4).

C. Images shall be taken by a commercial photographer and must show distinctly, at as large a scale as possible, all pa rts of work embraced in the picture.

D. Coordination of photo shoots is accomplished throug h COR.

Contractor shall also attend construction team meet ings as necessary. Contractor’s operations team shall provi de regular updates regarding the status of the documentation, including photo shoots concluded, the availability of new Pro gressions or

Exact-Builts viewable on-line and anticipated futur e shoot dates.

E. Contractor shall provide all on-line domain/web hos ting, security measures, and redundant server back-up of the docum entation.

F. Contractor shall provide technical support related to using the system or service.

G. Upon completion of the project, final copies of the documentation

(the “Permanent Record”) with the indexing and navi gation system embedded (and active) shall be provided in an elect ronic media format, typically a DVD or external hard-drive. Per manent Record shall have Building Information Modeling (BIM) inte rface capabilities. On-line access terminates upon delive ry of the

Permanent Record.

1.22 VA TRIRIGA CPMS

A. VA contractors, selected by award to perform work, are required to get access to the VA TRIRIGA CPMS. The TRIRIGA CPMS is the management and collaborative environment that the V A uses for all

Major, Minor and Non-Recurring Maintenance (NRM) pr ojects within the Office of Construction & Facilities Management (CFM), Veterans Health Administration (VHA), National Ceme tery

Administration (NCA), and the Veterans Benefits Adm inistration

(VBA).

B. The contractor is solely responsible for acquiring access to the

VA TRIRIGA CPMS.

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C. To gain access to the VA TRIRIGA CPMS the contracto r is encouraged to follow the licensing process outline as specified below:

D. Requirement: TRIRIGA is the management and collabor ative environment that VA uses for all construction proje cts. VA requires its contractors to procure TRIRIGA access as part of the cost of performance for a VA construction related c ontract.

E. Access Request and Payment can be made through the following URL https://valicensing.oncfi.com/

F. Inquiries or to request additional services, contac t the following:

Craig Alsheimer, Federal Account Manager

Computerized Facility Integrations, LLC

18000 West Nine Mile Road

Suite 700

Southfield, MI 48075

Email: calsheimer@gocfi.com

Phone: 248-557-4234 Extension 6010; 410-292-7006

G. Process:

1. Once the contractor has been notified by VA of the award and a…