36C24220Q0894.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J041 Service Contract Air Handling Units 14227 36C24220Q0894 08-31-2020 12:00

EASTERN TIME, NEW YORK, USA

N

SBA

238220 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227 Michael Spivack Michael.Spivack@va.gov East Orange VA Medical Campus 385 Tremont Ave., East Orange NJ 07018 Lyons VA Medical Campus 151 Knollcroft Rd, Lyons NJ 07939

USA

https://www.va.gov Department of Veterans Affairs Michael.Spivack@va .gov Contracting Officer

COMBINED SYNOPSIS/SOLICITATION

PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT THE EAST ORANGE AND LYONS VA MEDICAL CAMPUSES

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24220Q0894.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07.

(iv) This procurement is being issued as competitive open market Small Business Set-Aside. The North American Industry Classification System (NAICS) code is 238220, Plumbing, Heating and Air-Conditioning Contractors, with a small business size standard of $16.5 Million.

(v) The Contractor shall provide pricing to provide preventative maintenance services for air handling units at the East Orange and Lyons VA Medical Campuses for a base and four option year periods. See table below for instrumentation and timeframe of option periods:

ANNUAL TOTAL PRICING FOR WIZARD2 ANALYZER #1 SERVICE AGREEMENT

BASE PERIOD: TOTAL FOR PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS

Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

0001AA

BASE PERIOD: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT THE EAST ORANGE VA MEDICAL CAMPUS

0001AB

BASE PERIOD: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT LYONS VA MEDICAL CAMPUS

OPTION YEAR 1: TOTAL FOR PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

1001AA

OPTION YEAR 1: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT THE EAST ORANGE VA MEDICAL CAMPUS

1001AB

OPTION YEAR 1: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT LYONS VA MEDICAL CAMPUS

OPTION YEAR 2: TOTAL FOR PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

2001AA

OPTION YEAR 2: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT THE EAST ORANGE VA MEDICAL CAMPUS

2001AB

OPTION YEAR 2: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT LYONS VA MEDICAL CAMPUS

OPTION YEAR 3: TOTAL FOR PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

3001AA

OPTION YEAR 3: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT THE EAST ORANGE VA MEDICAL CAMPUS

3001AB

OPTION YEAR 3: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT LYONS VA MEDICAL CAMPUS

OPTION YEAR 4: TOTAL FOR PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

4001AA

OPTION YEAR 4: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT THE EAST ORANGE VA MEDICAL CAMPUS

4001AB

OPTION YEAR 4: PREVENTATIVE MAINTENANCE SERVICES FOR AIR HANDLING UNITS AT LYONS VA MEDICAL CAMPUS

(vi) Description of requirement (See attached Statement of Work (SOW): The contractor shall provide all parts and labor identified in the SOW.

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

Place of Performance

Orange Campus of the New Jersey VA Healthcare System 385 Tremont Avenue East Orange NJ 07018

Lyons Campus of the New Jersey VA Healthcare System 151 Knollcroft Rd Lyons, NJ 07939

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

(ix Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation

TECHNICAL

Please provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience in maintenance and testing of air handling units, in healthcare, industrial, educational and commercial facilities to be able to meet all the requirements of the attached Performance Work Statement.

Additional documentation to be provided:

1) Proof of HVACR licensing for the State of New Jersey

2) Proof of OSHA 10 hours minimum for Technicians,

3) Documentation that the contractor has tag-out/lock out procedures in place in accordance with NFPA 70E Standard for Electrical Safety in the Workplace. and technicians have completed in-house training on these procedures

4) SDS sheets for all chemicals used under this service agreement

5) Provide a completed and sign version of the QASP found in section D.3 of this solicitation

6) Provide General Management and Quality Management Plans demonstrating how the contractor will ensure that all required services shall be performed in a timely manner, while maintaining standards indicated in the PWS and QASP

PAST PERFORMANCE

Each offeror will be evaluated on his/her performance under existing and prior contracts for similar services. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. CPARS records will be reviewed. Contractors without past performance will receive a neutral rating.

The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for the maintenance, inspection, and testing for Elevator Service. Include the following information for each contract:

a) Name and address of contracting activity

b) Name and telephone number of contract person

c) Dates of contract performance

The Government reserves the right to make award without discussions.

The Government shall also review the contractor’s performance on CPARS.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:52.219-6, Notice of Total Small Business Set-Aside (NOV 2011)

(xiii) The Service Contract Act of 1965 does apply to this procurement; see attached wage determination for Genesee County.

Mandatory walkthrough of the East Orange and Lyons VA Medical Campuses shall be scheduled for August 11th, 2020 at 9:30am in the building 5A conference room at the East Orange VA Medical Campus and 1pm in Building 10 2nd floor conference room the Lyons VA Medical Campus. Contractors shall email the Contracting Officer (Michael.Spivack@va.gov) no later than 12pm EST on August 10th, 2020 with their intention to attend.

(xiv) N/A

(xv) This is an open-market small business combined synopsis/solicitation for annual preventative maintenance services for air handling units at the East Orange and Lyons VA Medical Campuses as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 12:00 PM EST, Tuesday, August 31st, 2020. The government shall only accept electronic submissions via email, please send all quotations to Michael Spivack at Michael.Spivack@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Direct your questions to Michael Spivack, Contracting Specialist, 585-297-1460 x 72458; Michael.Spivack@va.gov.

List of Attachments:

1. Performance Work Statement

2. Wage Determinations

3. QASP

See attached document: PWS Air Handling Unit Services.

See attached document: P09-QASP- Air handling units.

See attached document: WD Somerset.

See attached document: WD essex.