36C24218B0572-002.docx

STATEMENT OF WORK

528A8-18-805 Renovate Oncology Mixing Lab for USP 800

1. PROJECT DESCRIPTION

The Stratton VA Medical Center in Albany, NY provides chemotherapy to veterans who have been diagnosed with cancer. The chemotherapy drugs are mixed onsite in a lab built to standards governed by the US Pharmacopeia (USP). Recently, the standards have been upgraded with an effective date of July 2019. Consequently, the VA must update its current Oncology Mixing Laboratory from USP 797 Standards to USP 800 Standards. The work involves the establishment of a temporary mixing facility on the 11th floor while the existing lab is renovated.

Specific Work requirements include, but are not limited to the following:

1. Provide professional full-time on-site supervision of the work.

2. Develop a schedule and conduct weekly construction meetings including preparing the meeting minutes.

3. Perform all work according to Albany VAMC’s General Requirements specifications, including all Safety and Infection Prevention/dust control requirements.

a. Coordinate power and other utility shutdowns with COR.

b. Construct and maintain all Infection Control requirements, especially proper temporary construction barriers to ensure the safety of patients in adjacent areas.

c. Protect all items and finishes to remain. Repair any damage caused by construction to the original state or better.

4. Existing Lab:

Demolition:

a. Perform pre-construction air measurements on all diffusers in Buffer, Ante Rooms and other rooms in A921 suite. Refer to balancing detail.

b. Disconnect and remove the existing Sterilguard III hoods. Salvage six-foot hood for reuse on the 11th floor. Wrap and seal hood prior to transporting. Certify six-foot hood after transporting to 11th floor. Dispose of four-foot hood as hazardous waste.

c. Demo walls and cabinets as shown on attached drawings.

d. Demo and cap existing ductwork as shown on drawing.

e. Remove and replace sprinkler heads and associated piping.

f. Remove and replace existing exhaust fan and condensing unit.

g. Cap existing refrigerator outlets, reuse circuit breakers for outlets in new location.

h. Move one refrigerator to 11th floor. Move the second refrigerator to designated room, currently A926a on 9th floor. Remove and dispose of both refrigerators, after capturing the refrigerant, when work on compounding lab has been completed.

i. Demo flooring material, cove base and mastic in area shown on demo drawing.

j. Demo ceiling grid and tiles in construction area.

k. Remove existing telephone wiring and miscellaneous control panels without damage for re-installation on new wall.

l. Remove existing end wall for removal of existing hoods and installation of new hoods; salvage for re-installation.

m. Renovate the A924C closet. Relocate the existing nurse call box as shown on drawings. Remove ceiling and floor. Renovate sprinkler head and light.

n. Remove light fixture, sprinkler heads, and all other ceiling elements in area where ceiling is removed. Relocate two fan filter units to the 11th floor. Relocate condensate pump to serve movincool on 11th floor.

New Work:

a. Build new walls as shown on drawing labeled “new work”. Soffit new refrigerated Storage area with soffit at 84” above new floor. All drywall work is to be completed before installation of new hoods. Walls are to be 20 ga 2x4 metal studs with 5/8” Type “X” MMR gypsum wallboard with 3 -1/2” acoustical batt in walls. Repair adjacent ceilings as needed.

b. Provide and install new 2x2 ceiling grids (Armstrong Co-Extruded Clean Room 15/16” or equal) and ceiling tiles (Armstrong Clean Room VL Unperforated or equal).

c. Provide and install new welded-seam sheet flooring with integral wall base in indicated area; match existing flooring and heat weld to existing.

d. Place new power outlets and switches as shown on drawing. Serve from panel 9-20E or as shown on the drawings.

e. Run new rigid exhaust duct from exhaust duct located in chase to Ante Room as shown on drawing.

f. Install new air handling unit and associated outdoor air louver, freeze pump, humidifier, final HEPA filter, condensing unit on 10th floor roof, refrigerant and heating piping, HW coil and air flow measuring stations, and condensate drain. Locate AHU in new enclosure with access doors. All new supply and exhaust ducts shall be 304 stainless steel.

g. Paint primer and top coat using Benjamin Moore super spec acrylic epoxy coating, P43 or equal. Match existing color. Prime deck to deck on new walls and on ceiling in uncovered areas of C-Sec and Ante-room. Provide 2 final coats on all existing and new walls.

h. Provide, install, and certify new Sterilgard e3 Biosafety Hoods as shown on drawings.

i. Reinstall end wall and caulk all joints.

j. Adjust existing air flow to provide minimums established in USP 800 (30 ACH in both ante-room and C-Sec). Refer to air flow schematic.

k. Provide all necessary labor, technical support, and certifications for Startup and commission of new hoods and installed equipment.

l. Blank off existing window in proposed new area and renovate existing blanked off windows as shown on drawing A-001 and detail 2, “Framing Detail, Plan View – BB”.

m. Install new cabinetry in C-Sec and Ante-room as shown on drawings. Manufacturer basis of design for cabinets is TBJ Inc. Cabinet model numbers are shown on drawings and in specifications. All cabinets shall be stainless steel. Open and seal existing wall as needed to install blocking needed to install cabinets.

n. Install new stainless-steel countertops. New sink will be part of ante room counter top. Provide new piping in walls. Provide new sink, foot petals, and eye wash with mixing valve. Re-install faucet sprayer with shut off.

o. Daily debris removal and work area cleaning shall be the responsibility of the contractor and be included in proposal at no additional expense to the VA. See attached specification 010000 General Requirements for guidance.

p. The prospective contractor shall provide submittals for all proposed components upon award for evaluation by the VA. No substitutions will be allowed thereafter unless approved by the VA COR in writing through the specification required submittal process. Work shall not commence until 80% of submittals have been approved.

q. Contractor shall ensure that all work, to include restorations of all work areas, shall be brought back to original or better conditions as found prior to construction.

r. The Contractor shall take appropriate measures to prevent unnecessary damage to areas around the work zone. Work shall be performed such that all interior finishes, doors, windows, lights and exterior foliage such as seedlings, seeding or new sod, fencing, walkways and paved areas, flower beds, retaining walls, irrigation systems, etc. remain without damage.

s. Contractor shall take precautions to minimize hazards to building occupants during construction.

t. If damage should occur as a result of the work, it shall be the sole responsibility of the contractor to replace with new to match or better existing.

u. No dumpsters shall be allowed on site. Debris shall be removed daily in covered, dust tight containers. Contractors shall use front entrance for initial daily entrance. Contractors must sign in at project office upon entrance to the facility.

5. Work in Temporary Facility

a. Temporary facility, which will be located in room A1105b, shall be operational by December 2018.

b. Replace existing ceiling tiles with tiles having antimicrobial coated mylar surface as specified in specification section 095100.

c. Install new clean room with soft walls as shown. Extend power circuits as needed to accommodate temporary clean room. Verify supply fan and HEPA filter are functional.

d. Install new HEPA and pre-filters in relocated fan filter units in ceiling. Units shall be installed and balanced prior to temporary facility becoming operational.

e. Install six-foot hood from existing Oncology Mixing Lab in room A1105b, attach existing ductwork and recertify hood.

f. Recondition existing temporary hood ductwork, fan and attachments to safe operating condition: repair and replace as necessary.

g. Paint walls using Benjamin Moore super spec acrylic epoxy coating P43 or equal. Match existing color.

h. Install sink at location of plumbing stub-outs in room. Revise sprinkler heads to accommodate room configuration. Remove head in clean room at end of project.

i. Downtime between existing oncology mixing lab coming off line to temporary facility becoming operational is limited to 48 non-duty hours. These no-duty hours will most likely happen during a weekend. At no time shall the VA be left without a certified working Biocontainment hood during normal duty hours.

j. Upon successful completion of new Oncology Mixing lab, contractor shall dismantle temporary lab and dispose of hood as contaminated waste, remove sink and cap lines. Remove equipment from and restore A1105b suitable for office space. Relocate wall air conditioner, install windows, remove exhaust duct to roof. Ceiling and walls to remain as is.

2. WORK COVERED BY CONTRACT DOCUMENTS

GENERAL

The construction services and contract documents shall cover the design and construction for any work relative to renovation of the oncology mixing lab needed to turn over to the government a fully functional laboratory that meets or exceeds the government’s requirements as set forth in USP 800.

The successful offeror shall develop and construct the project within the budgeted funds that will be negotiated with the government.

EXISTING ELEMENTS

The proposed site is located on the ninth and eleventh floors of VAMC, Albany, NY at 113 Holland Avenue. The contactor shall make every effort to maintain the existing conditions to remain. The Contactor shall verify all existing conditions on the site and in the facility infrastructure that the proposed project will tie into before the commencement of any construction.

LIFE SAFETY AND BUILDING COMPONENT FIRE RATINGS

All life safety codes shall be adhered to as they pertain to the built environment of this project. Egress routes shall be delineated to meet the requirements of the governing codes. All existing means of egress shall be fully accommodated during construction.

3. SCHEDULES

The successful offeror shall provide the government with a development and construction project time line that includes but is not limited to submittal submission dates, start of construction, milestones, completion of construction, performance testing and final hand over to government for safe and reliable Oncology Mixing Lab operation. Rescheduling of any activities shall be done at no cost to the government unless negotiation and authorization of the rescheduled activity has been agreed upon by the government.

The successful offeror shall notify the government at least 72 hours prior to starting utility shut-downs, road closures, large deliveries, or any event that may impact the normal operations of the facility.

All work that does not interfere with the day to day operations shall be done during normal hours of operations Monday through Friday 8:00 am – 4:00 pm, except Federal Holidays or unless previously arranged with VA COR prior to work starting. Demolition and other sensitive work such as hood removal and recertification shall be done on weekends or after hours.

ANY WORK THAT RESULTS IN THE LACK OF AVAILABILITY OF A CERTIFIED BIOCAONTAINMENT HOOD IS UNACCEPTABLE. THE VA MUST HAVE ACCESS TO A CERTIFIED HOOD FOR MIXING DRUGS DURING ALL NORMAL WORK TIMES.

Should additional hours after normal working hours or weekends be required, 72 hours prior notice to starting that requested schedule shall be provided to VA COR, no exceptions.

4. OCCUPANCY OF SITE

This project is on a fully operational campus. All activities being done by the successful offeror shall maintain the safety and well being of the occupants that operate within the campus.

Before work is started the offeror shall arrange with the government a sequence of procedures, means of approach and space for storage of materials and equipment. The contactor is responsible for the security of the proposed site during construction.

5. CONTRACTOR PERFORMANCE

The successful Offeror shall use good construction practices and standards in completing all work.

All work shall be performed by laborers that are fully versed and experienced in the trade that they are employed to do. Coordination with the government, of project progress and scheduled items, shall be a regular occurrence, initiated by the offeror. The contractor shall delineate in written submittal who is their contractor site representative/supervisor. Contractor supervision shall be on site at all times when work is being performed under contract. No laborers or sub-contractors shall be permitted onsite without Contractor Site Representative/supervision being present.

6. PERIOD OF PERFORMANCE

The period of performance is 240 calendar days