36C24126Q0686-updated.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

POINT OF CONTACT*

Contract Specialist Paula Doerfler Paula.Doerfler@va.gov

PLACE OF PERFORMANCE

VHA Central Western Massachusetts

421 N. Main St.

Leeds MA

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation with 100% small business (SB) set-aside for commercial products and commercial services prepared in accordance with the format in RFO Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. The associated North American Industrial Classification System (NAICS) code for this procurement is 561710, with a small business size standard of $18 Million. The FSC/PSC is S207. The Department of Veterans Affairs Network Contracting Officer 01 is seeking to purchase the supplies or services described in the following Performance Work Statement.

This is a combined synopsis/solicitation notice synopsizing a solicitation to satisfy the requirements of RFO FAR 5.2 and RFO FAR 5.3. All interested parties should register via SAM.gov interested vendors list. It is the responsibility of the offeror to monitor and download amendments from SAM.gov Federal Business Opportunities, which may be issued to this solicitation. In accordance with RFO FAR 52.204-7, RFO FAR 2.101, and VAAR 802.101, prospective firms must be registered in SAM (www.sam.gov), and in VetCert (Veteran Small Business Certification (sba.gov)) databases prior to award. (Note: In accordance with Public Law 109-461, 38 USC 8127, and NDAA 2021, all vendors claiming Small Business status in accordance with the Veteran's First Contracting Program must be VERIFIED by the Small Business Administration (SBA)). Also, to qualify for a VA contract, vendor must be vendorized by completing Form 10091 at URL https://www.cep.fsc.va.gov/ .

Offerors should carefully follow instructions included in RFO FAR 52.212-1 and for evaluation criteria specified in RFO FAR 52.212-2. Pricing should be identified in the Price/Cost Schedule sheet attached on page 3.

Interested persons may contact the Contracting Specialist via email at Paula.Doerfler@va.gov. regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

Description:

This solicitation is set aside for: Small Business (SB) The Department of Veteran Affairs, VISN 1, NCO 1, on behalf of the VHA Central Western Massachusetts, is seeking to purchase integrated pest management services that follows Integrated Pest Management (IPM) principles and promotes safe, efficient and environmentally preferred strategies, thereby preventing or controlling disease vectors and other pests that may adversely impact health, impede operations or damage property. AUTHORITY: 38 U.S.C. § 7301(b).

All interested companies shall provide quotations for the following:

Routine Services 1 day a week at Leeds Main Campus (421 N. Main St.) including 8 Cherry St., as needed, stated in the PWS.

Routine Services 1 day a week at Leeds Main Campus (421 N. Main St.) including 8 Cherry St., as needed, stated in the PWS.

Routine Services 1 day a week at Leeds Main Campus (421 N. Main St.) including 8 Cherry St., as needed, stated in the PWS.

Routine Services 1 day a week at Leeds Main Campus (421 N. Main St.) including 8 Cherry St., as needed, stated in the PWS.

Routine Services 1 day a week at Leeds Main Campus (421 N. Main St.) including 8 Cherry St., as needed, stated in the PWS.

PERFORMANCE WORK STATEMENT

INTEGRATED PEST MANAGEMENT SERVICES FOR VHA CENTRAL WESTERN MASSACHUSETTS 421 N. MAIN ST LEEDS, MA 01053

A. GENERAL:

1. OBJECTIVE: Per VHA Directive 1850.02, Pest Management Operations Program, it is the Veterans Health Administration (VHA) policy that Department of Veterans Affairs (VA) medical facilities effectively implement a pest management program that follows Integrated Pest Management (IPM) principles and promotes safe, efficient and environmentally preferred strategies, thereby preventing or controlling disease vectors and other pests that may adversely impact health, impede operations or damage property. AUTHORITY: 38 U.S.C. § 7301(b).

2. BUSINESS LICENSURE: The prime Contractor as well as all Sub-Contractors performing pest control duties must possess a current business license for pest control services in the state where contract execution is to be conducted and must directly employ a licensed and certified pesticide applicator in the state where the service is conducted. Preference will be given to QualityPro accredited pest control companies as endorsed by the National Pest Management Association (NPMA).

NOTE: The prime vendor must adhere to individual business licensing laws as outlined in each State's pest control laws and regulations and meet all VHA requirements in accordance with VHA Directive 1850.02.

3. CONTRACTOR RESPONSIBILITIES: The Contractor shall provide all supervision, management, process oversight, laboratory testing, tools, supplies, equipment, pesticides, transportation, and labor to develop and implement an IPM plan for the Edward P. Boland VA Medical Center 631, 421 N. Main st. Leeds MA, 01053. The Contractor shall execute IPM activities in a manner that prioritizes and safeguards the health, safety and well-being of patients, staff and visitors.

4. PEST MANAGEMENT OFFICER (PMO): For the purpose of this Performance Work Statement (PWS), the PMO is defined as the medical facility’s designated Pest Management Officer in accordance with VHA Directive 1850.02.

PERFORMANCE PERIOD: The contract period of performance consists of one (1) base year of twelve (12) months and four (4) option years, each with a twelve (12) month performance period. The exercise of option years is at the sole discretion of the U.S. government and subject to the government’s needs. The specific period of performance shall be established at the time of the contract award.

5. TYPE OF CONTRACT: The Government anticipates a Firm Fixed Price contract for this requirement.

6. WORK HOURS (FOR EXECUTION OF SERVICES): The service schedule shall be established at the beginning of the period of performance and documented in writing. The schedule shall be developed collaboratively by the Contractor, Contracting Officer (CO), and the PMO.

a. Normal routine services will occur once a week on Tuesdays for the following timeframes 8am – 12pm. It is expected that the Contractor be on site and perform work on these days and hours.

b. The Contractor must physically sign-in upon arrival and sign-out on completion of each service visit in the onsite IPM logbook. Failure to sign-in or sign-out shall constitute non-compliance. While on site, the Contractor shall check in with designated facility representative(s) to review the status and progress of the IPM program and to address observed or reported pest management issues. This coordination is required for each visit.

c. If special key or badge access is required for sensitive areas or outside regular hours, a written protocol will be developed between the Contractor, COR, and PMO documenting the process and points of contact necessary to ensure all hour access for pest management services.

d. Any work performed outside of normal business hours shall require prior approval from the COR before commencement. The Contractor shall provide a minimum of no less than one (1) business day advance notice for all after-hour work requests. Exceptions to the advance notice requirement may be granted only when the COR or PMO determine the work constitutes an emergency.

7. FEDERAL HOLIDAYS:

Federal holidays which are observed by the Federal Government are annotated below:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Any additional day recognized as a federal holiday pursuant to a Presidential proclamation/order.

8. INTERFERENCE TO NORMAL FUNCTION: The Contractor shall suspend or modify work activities to prevent interference with normal facility operations, including but not limited to patient care, utility services, fire protection systems, as well as the safe passage of patients, staff, equipment and carts.

a. In the event of an emergency, Contractor services may be suspended temporarily and rescheduled at no additional cost to the government.

b. If access is required to secure areas, Contractor personnel shall request access from the COR/PMO.

c. Contractor will provide the COR and the PMO with a contingency plan if the Contractor is unable to perform or provide services.

9. SCOPE OF CONTRACT AND CONTRACT MODIFICATIONS: The final contract will stipulate the responsibilities of the Contractor and/or the government. The Contractor and the government are required to adhere to the scope of the finalized contract. All modifications shall be initiated and approved by the Contracting Officer. The Contractor shall not receive payment for any work/services/deliverables that are/were not specifically authorized under the contract (as written or as modified).

10. CONTRACTOR STAFF/PERSONNEL QUALFICATIONS, EXPERIENCE, AND OTHER REQUIREMENTS: All personnel performing work and executing services/deliverables shall possess the necessary licensure, qualifications, and experience necessary to execute the specific tasks in this PWS. Unqualified individuals shall not perform work which is covered under the scope of the finalized contract at any time during the performance period.

11. REQUIREMENTS OF CONTRACTOR: The following requirements/stipulations are mandatory for Contractors/Contractor personnel (e.g., Commercial Pesticide Applicators, Technicians, Pest Helpers).

a. Contractor shall be appropriately licensed and permitted in the State of Massachusetts to perform structural or equivalent pest control services, including wood destroying insect control and public health or equivalent. Only Environmental Protection Agency (EPA) and the State of Massachusetts Department of Agriculture approved pesticides, and equipment shall be used during the performance of services. All pesticides must be EPA registered and labeled for use in a hospital and healthcare environment.

b. The Contractor and all personnel assigned to this contract shall be licensed and certified applicators or certified technicians in Massachusetts, and fully compliant with applicable state licensing and regulatory requirements governing the mixing, handling and application of pesticides. Assigned personnel must be capable of performing pest identification and providing programmatic recommendations independently, without direct supervision, as defined by state requirements. Individuals supporting this contract shall possess current knowledge and demonstrated experience in the commercial application of pest control treatments and the execution of pest management services within a healthcare setting.

c. The Contractor shall have appropriate certifications and licenses to perform yearly inspection for termite infestation and treatment if required by the facility.

d. Basic proficiency in speaking, understanding, and writing English is required by the Contractor and Contractor personnel.

e. While on VA premises, all Contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. This includes but is not limited to wearing/displaying identification badges and identifiable uniforms which specify the company they are representing.

f. Regulations prohibit smoking on VA property. This includes use of cigarettes, cigars, pipes, any other combustion of tobacco and non-Federal Drug Administration (FDA) approved electronic nicotine delivery systems (ENDS), including but not limited to electronic or e-cigarettes, vape pens, or e-cigars.

g. Contractor will ensure that employees assigned to this service contract have a general background check. Employees that do not meet security and clearance requirements shall not be allowed to perform work under this contract.

h. It is the responsibility of the Contractor to park in the appropriate designated parking areas while on-site. Parking arrangements shall be coordinated between the government and Contractor at the beginning of the performance period before work begins. The medical facility/government will not/does not validate or make reimbursement for parking violations for Contractor personnel under any circumstances.

12. SITE SPECIFIC REQUIRMENTS (ADDITIONAL CONTRACTOR QUALIFICATIONS): Assigned Technicians to the site are required to possess certification in Structural (or equivalent) and Health Related categories as acceptable to the Massachusetts Department of Agriculture or other governing Boards of the State.

a. Apprentices or Pest Control Helpers are allowed to shadow and receive on-the-job training, provided that a Certified Applicator or Technician is always physically present on-site and remains within visual range of the Apprentice or Helper.

B. SPECIFICATIONS:

1. Contractor shall assume full responsibility for compliance with the following as they apply to IPM service in Department of Veterans Affairs (VA) medical facilities.

a. VHA Directive 1850.02, Pest Management Operations Program

b. VA Directive 0057, VA Environmental Management Program

c. VHA Directive 7707, VHA Green Environment Management System and Governing Environmental Policy

d. Federal Insecticide Fungicide Rodenticide Act (FIFRA)

e. Environmental Protection Agency (EPA) guidance and regulations

f. Occupational Safety and Health Administration (OSHA) regulations

g. Federal, State, and local ordinances

h. National Pest Management Association (NPMA) guidelines and best practices

NOTE: VA requirements for pest control may be more stringent than U.S., state, and local requirements.

2. The Contractor shall implement and maintain practices consistent with the requirements of the VA’s Environmental Management System (EMS) and shall ensure that all personnel performing work under this contract are aware of and adhere to applicable environmental policies, procedures, and requirements. The Contractor shall promptly report any environmental incidents, spills, or potential violations to the COR and take immediate corrective action as required. Failure to comply with these requirements may result in work stoppage, contract termination, or other remedies available to the government.

3. The Contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control services, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract is performed.

4. The Contractor shall develop and implement an Integrated Pest Management (IPM) plan, and it must include operational and programmatic approaches that reduce food, water, harborage, and access used by pests. The Contractor’s IPM plan shall include a pest surveillance/monitoring program, pest trending, pest trapping/removal, pesticide application, and all regulatory service reporting. The Contractor will provide detailed, site-specific recommendations for structural and technical alterations (indoor and outdoor) that exclude and manage pests within the property boundaries and near buildings and structures.

a. The Contractor shall provide the COR and PMO with maps identifying the locations of all interior and exterior pest monitoring devices, including but not limited to interior rodent traps, insect monitors, rodent bait stations, and insect light traps.

b. All equipment used for insect and rodent monitoring services shall correlate with the approved maps and be documented in the logbook and reviewed with the COR and PMO at least annually.

c. All monitoring devices shall be assigned a unique identification number by the Contractor and the corresponding identification numbers will be annotated on the approved maps.

d. All exterior rodent bait stations shall be properly marked and dated in accordance with local and State requirements.

5. Locations of IPM services are listed in Attachment 1.

6. The IPM plan requires approval by the COR and PMO prior to implementation and will be submitted for review as part of the Contractor’s contract submissions.

7. The Contractor’s IPM plan must include but is not limited to the following tasks:

a. Inspection of all areas to determine which pest management measures are appropriate and required to mitigate pest risks and infestations.

b. Identification of pest entry points and identifying and communicating/documenting necessary structural remediation recommendations, monitoring and follow up to ensure remediation actions are taken.

c. Communication of recommendations in writing to the COR and PMO, which include environmental sanitation practices that restrict or eliminate food, water or harborage for pests and engineering practices that limit the entry of pests.

d. Selection and utilization of non-chemical control methods, which eliminate, exclude, or repel pests (e.g., traps, caulking, air curtains).

e. Collection of live and dead pests, and disposal of all pests off-site.

f. Selection and use of the most environmentally safe pesticide(s) that are labeled for use in medical facilities when chemical control is necessary.

g. Identification, removal, and cleanup of areas with droppings, feathers, and nesting materials that are known to be health concerns in ceilings, window ledges, crawl spaces or any other area in or around the medical center.

h. Monitoring of treated areas to ensure pest control measures were effective and that pests are not resistant to pesticide treatments.

i. At a minimum, all food service areas will be inspected weekly (e.g., Nutrition and Food Services (NFS) and Veteran Canteen Services (VCS)). Sensitive areas of the medical facility (e.g., Operating rooms (OR), Sterile Processing Services (SPS), Cath lab, endoscopy, other invasive procedure areas, Pharmacy and compounded sterile preparation (CSP) areas) will be inspected monthly at minimum. At a minimum, all patient treatment areas will be inspected semi-annually. Inspections will be documented in service reports, and any risks to health and property will be immediately reported to the COR and PMO.

j. At a minimum, the exterior of buildings and parking structures on campus will be inspected for pest activity no less than monthly.

k. In the event the PMO determines that pest activity within patient care areas or other sensitive areas of the facility exceeds acceptable thresholds, the Contractor shall develop and submit a written corrective action plan to the COR and the PMO. Pest presence and activity override minimum frequencies of inspection and must be addressed to extermination.

l. The corrective action plan shall outline a structured thirty (30) day improvement strategy and, at a minimum, include:

NOTE: Although rare, fumigation and ultra-low volume (ULV)/thermal fogging treatments may be required in dire circumstances. These treatments require separate scheduling and prior approval by the COR, PMO, Engineering and Safety for the convenience and safety of staff, visitors, patients, and the facility.

8. Pests included for management in the contract include but are not limited to:

a. General structural arthropod pests (e.g., cockroaches, ants, beetles, spiders, carpenter bees, earwigs, silverfish, occasional invaders etc.).

b. Flying insect pests (e.g., houseflies, stable flies, blow flies, dung flies, fruit flies, moth flies, fungus gnats, and Phorid flies etc.) which include drain, sink, or food disposal unit treatments for flies breeding in organic habitat.

c. Pests of public health concern (e.g., bed bugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.). Control of mosquitoes includes identification of breeding habitat and larval control.

d. Stored product pests (e.g., saw tooth grain beetle, red flour or confused flour beetle, Trogoderma beetles, weevils, grain moths etc.)

e. Mice and rats (e.g., house mouse, field mouse, roof rat, Norway rats, etc.)

f. Pest birds (e.g., pigeons, English sparrows, blackbirds, starlings, grackles, geese, etc.)

g. Other vertebrate pests (e.g., dogs, cats, bats, squirrels, gophers, groundhogs, moles, skunks, snakes, rabbits, raccoons, etc.).

h. Aquatic pests (e.g., midge and mosquito larvae, algae etc.).

C. INITIAL BUILDING INSPECTIONS:

Both primary and sub-contracted Contractor(s) shall complete a thorough initial, documented inspection of each building or site within the first ten (10) business days of the starting date of the contract. The purpose of the initial inspection is for the Contractor to evaluate the pest control needs of all locations and to identify problem areas and any equipment, structural features, or management practices that are or could be contributing to pest issues or infestations. Access to building space shall be coordinated with the COR and PMO. The COR and/or PMO will inform the Contractor of restrictions or areas requiring special scheduling.

D. CALL BACKS:

1. EMERGENCY CALL BACK: The Contractor shall arrive on site at the facility within two (2) hours after receipt of notification by the COR or designee, perform IPM Services to correct an emergent condition. This call back service shall be accomplished at no additional charge to the government.

2. NON-EMERGENT CALLS: Contractor shall arrive on site at the facility within eight (8) hours for non-scheduled service requests without additional charge to the government.

3. ALL CALL BACKS: Contractor will report the response time and plan of action to the COR and PMO. Contractor will respond to all after hours voice messages within the time frame allotted for the type of call received. Response time will start at the time that notification is left for the Contractor. Emergency or after-hours point of contact information for the Contractor will be made available to the COR and PMO.

E. SAFETY FACTORS:

All rodent bait stations that use rodenticides including all interior rodent traps shall be placed only at times and in areas approved by the COR and the PMO. Rodent bait stations that utilize rodenticides shall be replaced as necessary and follow all manufacturers’ recommendations. No pest control material or trap shall be placed where it may be recovered by patients, non-target animals, nor shall such material be allowed to contact food, cooking utensils, children, staff or patients.

NOTE: The Contractor shall not spray pesticides inside the medical facility without prior written approval from the PMO.

F. STORAGE AND PROHIBITIONS OF PEST CONTROL MATERIALS:

Storage of pest control materials or equipment on VA property is prohibited without the written approval of the COR and PMO. In addition, per VHA Directive 1850.02, the use of the selective herbicide 2,4-Dichlorophenoxyacetic Acid (2,4-D) is banned on VA property.

G. QUALITY ASSURANCE SURVEILLANCE PLAN:

Table 1. Quality Assurance Surveillance Plan

H. REQUIRED CONTRACTOR REPORTING:

1. After each service (scheduled or non-scheduled) Contractor personnel will submit documentation (service reports) that include but are not limited to:

a. The name and company address of the individual who applied the pesticide.

b. The location, including the building and room number and location(s) inside room(s) where pesticide was applied (e.g., along baseboards, crack/crevice, on windowsills, etc.).

c. The target pest(s) against which the pesticide was applied.

d. The date and time of application.

e. The trade name of the pesticide applied.

f. The federal Environmental Protection Agency registration number of pesticides.

g. The rate of application or amount of pesticide applied, and the total area treated. Square, cubic, or linear feet will be noted if applicable to the pesticide application.

h. Pest monitoring activities (e.g., inspection of insect monitoring devices, insect light traps, rodent traps, rodent bait stations etc.).

i. If pest monitoring devices or pest control devices are relocated, the Contractor will identify the number, location, and date devices were identified and moved.

2. Service reports and documentation will be provided to the PMO and COR by the end of the next business day. If the service was performed on a Friday, Saturday, or Sunday, then the service report and documentation will be provided by end of the next business day (e.g., Monday). Service and pesticide application reports shall be provided by the Contractor/Company that performs the service on-site and must conform to Massachusetts rules and laws regulating pest control business and operations.

3.The Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances which pertain to any duties contained in the contract.

4. The Contractor will furnish the COR and the PMO’s office, prior to initial pesticide application, the trade names and chemical names of all approved pesticides/chemicals along with current labels and Safety Data Sheet (SDS). The Contractor shall supply this information as new products are submitted for approval to the COR and PMO.

5. The Contractor will supply a quarterly report that annotates the total numbers and locations of pest sightings and pesticide applications on all VA property. A consolidated annual report, including historical trending of pests will be provided to the PMO each year that the contract is active.

I. CONTRACTOR PERSONNEL ID BADGES AND PARKING:

1. The Contractor shall provide the COR and the PMO with a list of Contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all Contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the Contractor’s employees after completion of a background check. The Contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR or the PMO. All contract personnel must properly display their access badges while on the VA property. Access badges must be worn at or above the waist (facing forward). The Contractor will ensure the badges of Contractor personnel who quit or are terminated are returned to the VA within 3 working days of the event.

3. The Contractor shall be required to comply with all security policies and entrance requirements of the facility. All security policies/requirements must be met, and employees cleared prior to the Contractor performing work. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the Contractor personnel to park in the appropriately designated parking areas. Parking information shall be coordinated with each facility COR or the PMO.

5. The VA does not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance.

ATTACHMENT 1: LIST OF AREAS/BUILDINGS TO BE SERVICED

Building No. 1 - Main Hospital Building Building No. C1 – Cooler/Chiller Building Building No. 2 – IT/EOH Building No. 3 - Administrative Offices/HR Building No. 4 – Acute Psyche/RRTP Building No. 5 – Kitchen/Engineering/Laundry Building No. 6 – Mental Health/ CWT/ Social Work Building No. 7 – Administrative Offices/CDCE Building No. 8 – PTSD/Mental Health areas Building No. 9 – PTSD Ward/EMS Storage/Facilities Building No. 9A – Mental Health Building No. 11 – Recreational Therapy Building No. 12 – Administrative Offices/FMS Building No. 13 – Motor Pool Building No. 14 – Logistics Building No. 15 – Boiler Plant Building No. 16 – Warehouse Building No. 20 – Administrative Offices/ELT Building No. 22 – IT Building No. 25 – EMS/Education/Police Offices Building No. 26 – Soldier on Shelter Building No. 60 – Chapel Cherry St Buildings – 8 Cherry St. Northampton, MA

REFERENCES:

Code of Federal Regulations, Title 7. Accessed at:

https://www.ecfr.gov/current/title-7/section-205.271

Environmental Protection Agency, “Introduction to Integrated Pest Management”. Accessed at: https://www.epa.gov/ipm/introduction-integrated-pest-management

National Pest Management Association, “Pest Management Guidelines for Healthcare Facilities, A Guide for Pest Management Professionals”. Accessed at:

https://npmapwcdn-afabcafzhkfnebcs.z02.azurefd.net/media/epgcc12w/pest-managment-gudielines-for-healthcare-facilities_v10-1.pdf

QualityPro, The Mark of Excellence in Pest Management, QualityPro Credentials. Accessed at:

https://www.npmaqualitypro.org/available-credentials/qualitypro/

U.S. Code, Title 38 § 7301(b). Accessed at:

https://www.govinfo.gov/app/details/USCODE-2023-title38/USCODE-2023-title38-partV-chap73-subchapI-sec7301/context

VA Directive 0057, “VA Environmental Management Program”, October 25, 2022.

VHA Directive 1850.02, “Pest Management Operations Program”, December 22, 2022.

VHA Directive 7707, “VHA Green Environmental Management System and Governing Environmental Policy”, April 1, 2021.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.

The following solicitation provisions and clauses apply to this acquisition:

· FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP2023) (DEVIATION OCT 2025)

All quoters shall provide the following factors: Price, Technical, and Past Performance.

All quoters shall provide the following information:

a. Page 1 of this Combined Synopsis Solicitation with the price and totals filled out.

b. Cost breakdown of vendor price provided on page 3 of this Combined Synopsis Solicitation.

c. Provide Small Business certification from SBA.gov, along with UEI number.

d. Provide Business License and Certifications for Pest Control Service in Massachusetts. (Prime Contractor and Subcontractor, if applicable).

e. Provide Quality Pro Pest Management Accreditation.

f. Provide past performance document with minimum of three references for Prime Contractor and Subcontractor, if applicable.

All quotes shall be sent to Contract Specialist, Paula Doerfler at Paula.Doerfler@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side-by-side comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

· www.sam.gov registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

· FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025)

Evaluation Factors: Award will be made to the quote that represents the best value to the Government, considering the following factors: Price, Technical, and Past Performance.

The following are the decision factors: Price, Technical, and Past Performance.

1.) Price:

a.) Complete Line items of this solicitation, which will be completed by the offeror.

2.) Technical: The offeror’s quote shall be evaluated to determine if the contractor has the capabilities to provide quality supplies/services in a timely and efficient manner.

a.) Meeting the specifications of the Statement of Work.

b.) Sub-Contracting (if applicable): If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort, along with 3 references for past performance.

3.) Past Performance:

a.) Provide 3 references for the same or equivalent performance.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.

· FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)

Required FAR Clauses, as applicable:

· FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) - This contract incorporates one or more clauses by reference, with eh same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/faroverhaul (RFO) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

· FAR 52.204-7, System for Award Management—Registration (NOV 2024) (DEVIATION NOV 2025) [when offerors are required to be registered in SAM.

· FAR 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025)

· FAR 52.209-6, “Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded”. (JAN 2025) (DEVIATION NOV 2025)

· FAR 52.217-8 Option to Extend Services (NOV 1999) [use for services when options are appropriate].

· FAR 52.217-9, “Option to Extend the Term of the Contract (MAR 2000).

· FAR 52.219-6, “Notice of Total Small Business Set-Aside”. (NOV 2020) (DEVIATION NOV 2025) [in solicitations involving small business set-asides. Includes multiple award contracts when orders may be set aside for any of the small business concerns identified in RFO FAR 19.000(a)(3)].

· FAR 52.222-35, “Equal Opportunity for Veterans”. (JUN 2020) (DEVIATION NOV 2025) [$200,000 or more except when work is performed outside of US by employees recruited outside of US or agency head waives all terms of the clause].

· FAR 52.222-36, “Equal Opportunity for Workers with Disabilities”. (JUN 2020) (DEVIATION NOV 2025) [Solicitations and contracts in excess of $20,000, except when work is to be performed outside the US or as waived by the Director of OFCCP or agency head].

· FAR 52.222-41, “Service Contract Labor Standards”. (AUG 2018) (DEVIATION NOV 2025) [If RFO FAR Subpart 22.10 applies & over $2,500].

· FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025).

· FAR 52.222-50, “Combating Trafficking in Persons”. (NOV 2021) (DEVIATION NOV 2025) [all solicitations and contracts]. ALT I (MAR 2015) (DEVIATION NOV 2025) [Contract performance outside U.S. and CO has been notified of specific U.S. directives or notices regarding combating trafficking in persons (such as general orders or military listings of “off-limits “local establishments) that apply to contractor employees at the contract place of performance].

· FAR 52.222-54, “Employment Eligibility Verification”. (JAN 2025) (DEVIATION NOV 2025).

· FAR 52.222-62, “Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025).

· FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) [insert in all solicitations and contracts, including those for commercial products /services, except those that result in contracts where delivery/place of performance is outside the U.S.]

· FAR 52.224-3, “Privacy Training”. (JAN 2017)

· FAR 52.240-91, “Security Prohibitions and Exclusions. (DEVIATION NOV 2025)

· FAR 52.203-16, “Preventing Personal Conflicts of Interest” (JUN 2020)

· FAR 52.237-3, “Continuity of Services” (JAN 1991)

VAAR Provisions:

· VAAR 852.223-70, “Instructions to Offerors – Sustainable Acquisition Plan (SEP 2019)

· VAAR 852.273-74, “Award without Exchanges” (NOV 2021) [If under 38 USC 8153 and is for acquisition of health-care resources consisting of commercial services or the use of medical equipment or space, use if award may be made without exchanges with vendors per VAAR 873.113(f)].

VAAR Clauses:

· VAAR 852.201-70, “Contracting Officer’s Representative” (DEC 2022)

· VAAR 852.203-70, “Commercial Advertising” (MAY 2018).

· VAAR 852.204-70, “Personal Identity Verification of Contractor Personnel” (JUNE 2026).

· VAAR 852.208-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors” – Orders or BPAs (JAN 2023) (DEVIATION) [when SDVOSB/ VOSB set aside is not feasible, use for task orders, delivery orders or BPAs using evaluation factors other than price alone].

· VAAR 852.208-71, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factor Commitments – Orders and BPAs (JAN 2023) (DEVIATION).

· VAAR 852.211-72, “Technical Industry Standards” (NOV 2018)

· VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)

· VAAR 852.219-75, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)

· VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

All quoters shall submit the following based on Price, Technical, and Past Performance.

SUBMISSION OF QUOTES:

1.) Quotes shall be received on or before the date and time specified. Offers received after the due date and time shall not be considered.

2.) Offerors shall submit their quotes electronically via email to Paula.Doerfler@va.gov.

3.) Questions shall be submitted to the Contract Specialist in writing via email at Paula.Doerfler@va.gov. Questions received after the response deadline will not be answered. Questions received within the deadline will be answered by a formal amendment to the solicitation so all interested parties can see the answers.

4.) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date, and solicitation number.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

“the terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Award will be based upon a comparative evaluation of quotes using simplified procedures applicable to commercial acquisitions in accordance with FAR 12.201-1. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

Submission of your response shall be received not later than 09/08/2026 at 9:00 AM EST and e-mail sent to Paula.Doerfler@va.gov. All questions will be received not later than 08/31/2026 at 12:00 PM EST via e-mail sent to Paula.Doerfler@va.gov. Response to questions will be answered by an Amendment.

A.1 WAGE DETERMINATION RATES

This wage determination applies to the following cities and towns in HAMPSHIRE COUNTY, MASSACHUSETTS: Amherst, Belchertown, Chesterfield, Cummington, East

State: Massachusetts

Area: Massachusetts Counties of Hampshire

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I

21.61

01012 - Accounting Clerk II

24.25

01013 - Accounting Clerk III

27.13

01020 - Administrative Assistant

34.64

01035 - Court Reporter

23.85

01041 - Customer Service Representative I

17.39

01042 - Customer Service Representative II

18.98

01043 - Customer Service Representative III

21.32

01051 - Data Entry Operator I

19.86

01052 - Data Entry Operator II

21.67

01060 - Dispatcher, Motor Vehicle

24.04

01070 - Document Preparation Clerk

20.39

01090 - Duplicating Machine Operator

20.39

01111 - General Clerk I

20.49

01112 - General Clerk II

22.36

01113 - General Clerk III

25.09

01120 - Housing Referral Assistant

26.58

01141 - Messenger Courier

18.50

01191 - Order Clerk I

18.35

01192 - Order Clerk II

20.02

01261 - Personnel Assistant (Employment) I

21.32

01262 - Personnel Assistant (Employment) II

23.85

01263 - Personnel Assistant (Employment) III

26.58

01270 - Production Control Clerk

27.99

01290 - Rental Clerk

20.94

01300 - Scheduler, Maintenance

21.32

01311 - Secretary I

21.32

01312 - Secretary II

23.85

01313 - Secretary III

26.58

01320 - Service Order Dispatcher

21.49

01410 - Supply Technician

34.64

01420 - Survey Worker

23.53

01460 - Switchboard Operator/Receptionist

20.08

01531 - Travel Clerk I

19.00

01532 - Travel Clerk II

21.32

01533 - Travel Clerk III

23.85

01611 - Word Processor I

19.00

01612 - Word Processor II

21.32

01613 - Word Processor III

23.85

05000 - Automotive Service Occupations 05005 - Automobile Body Repairer, Fiberglass

28.36

05010 - Automotive Electrician

27.23

05040 - Automotive Glass Installer

26.10

05070 - Automotive Worker

26.10

05110 - Mobile Equipment Servicer

23.87

05130 - Motor Equipment Metal Mechanic

28.34

05160 - Motor Equipment Metal Worker

26.10

05190 - Motor Vehicle Mechanic

28.34

05220 - Motor Vehicle Mechanic Helper

22.54

05250 - Motor Vehicle Upholstery Worker

25.10

05280 - Motor Vehicle Wrecker

26.10

05310 - Painter, Automotive

27.23

05340 - Radiator Repair Specialist

26.10

05370 - Tire Repairer

19.68

05400 - Transmission Repair Specialist

28.34

07000 - Food Preparation And Service Occupations 07010 - Baker

18.63

07041 - Cook I

20.26

7042 - Cook II

22.15

07070 - Dishwasher

17.96

07130 - Food Service Worker

19.30

07210 - Meat Cutter

22.44

07260 - Waiter/Waitress

17.62

09000 - Furniture Maintenance And Repair Occupations 09010 - Electrostatic Spray Painter

26.49

09040 - Furniture Handler

19.43

09080 - Furniture Refinisher

26.49

09090 - Furniture Refinisher Helper

22.20

09110 - Furniture Repairer, Minor

24.41

09130 - Upholsterer

26.49

11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles

17.44

11060 - Elevator Operator

19.64

11090 - Gardener

27.44

11122 - Housekeeping Aide

19.64

11150 - Janitor

19.64

11210 - Laborer, Grounds Maintenance

22.84

11240 - Maid or Houseman

18.12

11260 - Pruner

20.60

11270 - Tractor Operator

26.10

11330 - Trail Maintenance Worker

22.84

11360 - Window Cleaner

21.64

12000 - Health Occupations 12010 - Ambulance Driver

22.06

12011 - Breath Alcohol Technician

33.66

12012 - Certified Occupational Therapist Assistant

38.86

12015 - Certified Physical Therapist Assistant

36.72

12020 - Dental Assistant

26.43

12025 - Dental Hygienist

47.09

12030 - EKG Technician

43.09

12035 - Electroneurodiagnostic Technologist

43.09

12040 - Emergency Medical Technician

22.06

12071 - Licensed Practical Nurse I

30.09

12072 - Licensed Practical Nurse II

33.66

12073 - Licensed Practical Nurse III

37.54

12100 - Medical Assistant

22.72

12130 - Medical Laboratory Technician

37.62

12160 - Medical Record Clerk

25.28

12190 - Medical Record Technician

28.28

12195 - Medical Transcriptionist

25.25

12210 - Nuclear Medicine Technologist

68.97

12221 - Nursing Assistant I

16.10

12222 - Nursing Assistant II

18.11

12223 - Nursing Assistant III

19.76

12224 - Nursing Assistant IV

22.17

12235 - Optical Dispenser

31.25

12236 - Optical Technician

30.09

12250 - Pharmacy Technician

21.68

12280 - Phlebotomist

24.41

12305 - Radiologic Technologist

39.67

12311 - Registered Nurse I

29.56

12312 - Registered Nurse II

36.16

12313 - Registered Nurse II, Specialist

36.16

12314 - Registered Nurse III

45.75

12315 - Registered Nurse III, Anesthetist

45.75

12316 - Registered Nurse IV

52.44

12317 - Scheduler (Drug and Alcohol Testing)

41.70

12320 - Substance Abuse Treatment Counselor

28.28

13000 - Information And Arts Occupations 13011 - Exhibits Specialist I

27.60

13012 - Exhibits Specialist II

34.19

13013 - Exhibits Specialist III

41.83

13041 - Illustrator I

27.60

13042 - Illustrator II

34.19

13043 - Illustrator III

41.83

13047 - Librarian

37.87

13050 - Library Aide/Clerk 13054 - Library Information Technology Systems Administrator

18.07 34.19

13058 - Library Technician

23.29

13061 - Media Specialist I

24.67

13062 - Media Specialist II

27.60

13063 - Media Specialist III

30.78

13071 - Photographer I

24.67

13072 - Photographer II

27.60

13073 - Photographer III

34.19

13074 - Photographer IV

41.83

13075 - Photographer V

50.62

13090 - Technical Order Library Clerk

22.68

13110 - Video Teleconference Technician

32.26

14000 - Information Technology Occupations 14041 - Computer Operator I

19.51

14042 - Computer Operator II

22.34

14043 - Computer Operator III

24.75

14044 - Computer Operator IV

27.68

14045 - Computer Operator V 14071 - Computer Programmer I

14072 - Computer Programmer II 14073 - Computer Programmer III 14074 - Computer Programmer IV 14101 - Computer Systems Analyst I (see 1) (see 1) (see 1) (see 1)

15000 - Instructional Occupations 15010 - Aircrew Training Devices Instructor (Non-Rated)

33.82

15030 - Air Crew Training Devices Instructor (Pilot) 49.06

15050 - Computer Based Training Specialist / Instructor 33.82

16000 - Laundry, Dry-Cleaning, Pressing And Related Occupations 16010 - Assembler

18.53

19000 - Machine Tool Operation And Repair Occupations 19010 - Machine-Tool Operator (Tool Room)

32.89

21000 - Materials Handling And Packing Occupations 21020 - Forklift Operator

23.01

23000 - Mechanics And Maintenance And Repair Occupations 23010 - Aerospace Structural Welder

37.96