689-21-111 West Haven_Upgrade OR Utilties_Pre-Bid RFIs_Responses.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- 36C24124B0027
About this file
This document contains responses to contractor questions regarding a federal construction contract opportunity to upgrade operating room utilities at the West Haven VA Medical Center in Connecticut.
The scope of work involves upgrading approximately 6,000 square feet of existing operating room space, including pre-op and post-surgery areas, to current VA standards. Upgrades are required for architectural, mechanical, electrical, medical gas, nurse call, and data/communications systems, including accommodations for a future hybrid operating room. Contractors must phase work to limit the surgical suite shutdown to 60 days or less. Responses clarify contractor duties regarding quality control management, superintendent roles, materials testing, firestopping qualifications, parking and laydown areas, inspection requirements, and other project details. The contracting agency will provide a laydown area and supports 24-hour work with advance coordination.
View the file
Other files
Show all 23
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Project Name | West Haven - Upgrade OR Utilties |
| VA Project # | 689-21-111 |
| Pre-Bid Contractor Questions (2/14/24) | |||||
| Comment # | Company | Comment | Responder | Response Date | Response |
| 1 | Richard Group | Please confirm the superintendent shall not have any shared duties as a QCM, SSHO or any other roles on the project. | VA | Yes, confirmed | |
| 2 | RG | Please confirm the SSHO shall not have any shared duties as a QCM, superintendent or any other role on the project. | VA | Yes, confirmed | |
| 3 | RG | Please confirm the QCM shall not have any shared duties as a SSHO, superintendent or any other role on the project. | VA | Yes, confirmed | |
| 4 | RG | Please confirm that the contractor is to supply all materials testing for the project. | ER | 2/16/24 | Contractor is to provide all materials testing outlined in Spec Sections 01 45 29 and 01 45 35 |
| 5 | RG | Please confirm that all firestopping must be either installed by an FM global approved contractor, or a UL qualified firestop contractor certified. | TA | 2/15/24 | Yes |
| 6 | RG | Please confirm that the contractor is to include the services of a third party independent firestopping inspector in their bid. | TA | 2/15/24 | Yes |
| 7 | RG | Please confirm that firestopping installers accredited by a firestopping product manufacturer will not be approved by the VA unless they meet the FM global or UL qualifications referenced in section 07 84 00. | TA | 2/15/24 | Yes |
| 8 | RG | Please confirm that contractor parking will be provided on site. This has a direct impact on pricing. | VA | VA will provide laydown area and all parking shall be within that area or off station. VA to provide map identifying laydown area. | |
| 9 | RG | Please clarify if an SIOR is required for this project. The information in the specifications, schedule of inspections and statement of inspections is conflicting. | ER | 2/16/24 | Per the Statement of Special Inspections, 01 45 35.20 Attachment B, and SIOR is not required. |
| 10 | RG | Please confirm the third-party inspections in the schedule of inspections is accurate and applicable for this project. | ER | 2/16/24 | The Schedule of Inspections, 01 45 35.10 Attachment A, is accurate and applicable to this project. Additional tests in the field or in a laboratory may be required; refer to 01 45 29 for more information. |
| 11 | RG | Please confirm this project must meet the buy American act requirements. | VA | Yes | |
| 12 | RG | Please confirm level 4 finish for all finished gypsum board including patches. | TA | 2/15/24 | Yes |
| 13 | RG | Please confirm painting unless otherwise noted is to be (3) coats (prime, body, and finish) and will be from "seam to seam" or to a change of materials where walls are patched and refinished. | TA | 2/15/24 | Yes |
| 14 | RG | Please confirm work in common hallways requires use of the control cube method i.e. cart with plastic covering and sealed connection to work site with HEPA vacuum for vacuuming prior to exit. | TA | 2/15/24 | Yes |
| 15 | RG | Please provide the number of days the OR suites are allowed to be shut down during Phase 1. | VA | The OR will be partial impacted during Phase 1 however there will not be a total shutdown during Phase 1. Any partial shutdowns require coordination in advance and performed after hours and on weekends. | |
| 16 | RG | Please confirm the VA will be working and scheduling with the existing subsystem vendors on scheduling network outages. | VA | Contractor shall coordinate with subsystem vendors, and communicate scheduled outages to VA | |
| 17 | RG | Please provide floor to finish heights and floor to structure heights for all floors. If possible, please provide a building section of the for each floor. | Tracy | 2/15/24 | Floor to floor is 11'-6" (field verify) |
| 18 | RG | Is there a current roof warranty for each building? If so, please confirm who has the roofing warranty and provide point of contact. | VA | Contractor to reach out to Tremco for existing roof warranties. | |
| 19 | RG | Please confirm that the contractor is to furnish and install 3 gas anesthesia apparatus and boom. | TA | 2/15/24 | Yes |
| 20 | RG | Please confirm contractor is to furnish and install all surgical booms. | TA | 2/15/24 | Yes |
| 21 | RG | Please confirm that all penetrations in fire rated walls will need to be fire stopped. | TA | 2/15/24 | Yes |
| 22 | RG | Please confirm that steel fabricator must be AISC certified. | TH | 2/15/24 | Yes |
| 23 | RG | Please confirm if the AISC certified erector requirement will be waived as it is on most federal projects. | TH | 2/15/24 | AISC certified erector requirement will not be waived |
| 24 | RG | Are we to assume that areas with existing data devices will not require new wall sleeves? If new sleeves are required, please provide a count. | TH | 2/21/24 | Contractor shall provide back boxes and empty conduit for data jack where new walls and new data jacks are indicated. See dwg. E-603 Details #1 and #2. |
| 25 | RG | Please consider more time for the 60 day shutdown of the OR suites in phase 2. While we understand this has a negative impact on the facility, the time provided is not sufficient. | VA | The pricing schedule will be amended to add a deduct line item for a 90 day OR Suite shutdown | |
| 26 | RG | Please provide the work hours for both phase 1 and phase 2. | VA | VA will support 24 hours/day work hours when planned ahead. | |
| 27 | RG | Will the VA allow the contractor to work two to three shifts in a day and weekends if needed? | VA | VA will support 24 hours/day work hours when planned ahead. | |
| 28 | RG | Is this project tax exempt? If so, will the documentation be provided at the time of award? | VA | Yes, and Yes | |
| 29 | JCI | Please provide a copy of sign in sheet for walk thru conducted Jan. 24, 2024 and Jan. 31, 2024 for Solicitation 36C24124B0027 / Project 689-21-111 | VA | VA to post sign in sheets | |
| 30 | JCI | Floor Plan EY131 show symbols for security intercom and push buttons only, per section 28 PACS and VMS should be included. Please advise if additional drawings are available to outline the Access Control and CCTV. | RB | PACS and VMS should not have been included in the specifications because it's not required. | |
| 31 | Ironclad | The General Contractor shall provide unarmed security guards during the 60 day OR shutdown at the project site 24 hours a day, 7 days a week after construction hours. | VA | Contractor shall be responsible to secure their work and layout areas. No security guards are required. | |
| 32 | Ironclad | Please clarify the elevator usage per SPEC below: |
1.17 TEMPORARY USE OF EXISTING ELEVATORS
| A. Contractor will not be allowed the use of existing elevators. Outside type hoist shall be used by Contractor for transporting materials and equipment. | VA | In addition to safetety approved outside type hoist, Contractor may use service elevators off hours and with upfront coordination. | ||||
| 33 | Ironclad | Can the SSHO be prime contractor’s superintendent. | VA | No | ||
| 34 | Ironclad | Can QC be prime contractor’s superintendent? | VA | No | ||
| 35 | Ironclad | Who will be responsible for removing and storing the furniture and equipment? The VA or Contractor? | VA | VA | ||
| 36 | Ironclad | Spec Section 11 73 00 Ceiling Mounted Patient Lift System Calls for--B. Periodic Inspection shall be provided by the manufacturer on a yearly basis in compliance with ISO 10535. Is this supposed to be carried in the bid pricing? | TA | 2/15/24 | No, but the ceiling mounted patient lift system should come with a service contract that would be agreed upon between the lift manufacture and the VA for yearly inspection. | |
| 37 | Ironclad | Spec Section 14 21 10 MODERNIZATION OF TRACTION ELEVATOR. Please supply elevator make and model. | TH | 2/15/24 | Elevator manufacturer is KONE Inc. | |
| 38 | Ironclad | Spec Section 14 21 10 MODERNIZATION OF TRACTION ELEVATOR. Please supply who has the current maintenance for the elevator to be modernized. | TH | 2/15/24 | KONE Inc. provides maintenance for the current elevators. | |
| 39 | Ironclad | Can you please post the site visit sign in sheets? | VA | VA to post sign in sheets | ||
| 40 | Ironclad | Will there be a laydown and trailer area adjacent to the site? | VA | VA to provide laydown area | ||
| 41 | Ironclad | Can you please clarify on page 7 of the bid sheet 0006 And 0007 what type of asbestos containing material will be removed. Example: There is a significant difference in price between spray applied fireproofing vs. tile abatement. | TH | 2/15/24 | Based on the RBM Survey Report (028211.10 Attachment A) included in the Specifications, the only possible ACM types identified are floor tile, cement-board heater panels, pipe and fitting insulation, and black rubber roof sealant. | |
| 42 | For the booms, will co2 be piped in? | KB | 2/15/24 | Yes, booms will have piped CO2. | ||
| 43 | For lights, booms and helion, is warranty pt first use or button up? | TA | 2/15/24 | Substantial Completion | ||
| 44 | Union labor expected to be bid? | VA | Contractor shall follow prevailing wages - updated in amendment 0001 | |||
| 45 | White glove and trash removal? | VA | Contractor shall be responsible for all trash removal in accordance with specifications. | |||
| 46 | Do the booms need isolated power? | RB | 2/15/24 | Yes, the booms need isolated power. Refer to drawing E-506 for boom circuiting. | ||
| 47 | Booms articulating y/n | TA | 2/15/24 | Yes | ||
| 48 | Size of field monitors? | TA | 2/15/24 | Monitors on booms are 32" | ||
| 49 | Does this note here apply to our submission? 6 copies of the same attachments? a. “All submittals shall include six copies of adequate descriptive literature, catalog cuts, shop drawings, test reports, certifications, samples, and other data necessary for the Government to ascertain that the proposed materials and equipment comply with drawing and specification requirements. “ | VA | No, electronic submissions in ProCore or equivalent are acceptable. | |||
| 50 | Will only one vendor be awarded for both OR lights and booms in cognition with OR Integration? Or could these pieces go out separately? | TA | 2/15/24 | Lights and booms can be priced out separate from OR integration | ||
| 51 | We offer proprietary mounting structures to replace above ceiling steel supports. Our mounting solutions plus boom plate costs approximately 1/5th the cost of traditional red iron steel structures. Should we include pricing for our proprietary mounting structures? This solution is often overlooked during the RFP process and could lead to significant savings for the hospital based on the project's scope and size. | TA | 2/15/24 | Yes, as long as it supports the equipment and integrates into the existing structure. | ||
| 52 | Please confirm the patient lift capacity required for the OR area? The patient lift spec section 2.2B.1 states Lifting capacity: 1000lbs for bariatric lifts. Are the OR lifts considered bariatric lifts? | TA | 2/15/24 | Yes | ||
| 53 | The current system seems to be Fisher Berkeley Ektacom, not Hillrom. Is the intention to integrate with this legacy system?” | TH | 2/22/24 | Yes, our intention is to integrate the new nurse call system devices into the existing system from the new terminal cabinet. See detail 10 on drawing E-502. |
File details come from the government source that posted it. Updated .