Amendment 0001.pdf

Solicitation Amendment

SUBJECT* VISN 1 Lab Courier Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 04330

SOLICITATION NUMBER* 36C24123Q0279

RESPONSE DATE/TIME/ZONE 07-15-2024 1PM EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* R602

NAICS CODE* 492110

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 1 (NCO 1) Contracting Officer (90C) 1 VA Center Augusta ME 04330

POINT OF CONTACT*

Contract Specialist Dewan Britton Dewan.Britton@va.gov

(910) 343-5300 Ext 3931

PLACE OF PERFORMANCE

ADDRESS Multiple VAMC Locations See attached PWS for details.

POSTAL CODE

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/new-home-page/ URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Dewan.Britton@va.gov EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

Solicitation amendment for VISN 1 Lab Courier Services.

See attached SF30 for details.

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

Department of Veterans Affairs Network Contracting Office 1 (NCO 1) Contracting Officer (90C) 1 VA Center

Department of Veterans Affairs Network Contracting Office 1 (NCO 1) Contracting Officer (90C) 1 VA Center

To all Offerors/Bidders

36C24123Q0279

06-17-2024

X X

X

The purpose of this amendment is to:

-Provide answer to questions from prospective offerors.

-Extend the deadline for offers to Monday, 7/15/2024, 1PM (EST).

Questions – VISN 1 Lab Courier Services

Q1. Is this a new requirement combining several location?

A1. Yes, this is a new requirement combining several locations.

Q2. Does the primary contractor need to use their own employees or can the primary contractor use sub-contractor drivers?

A2. Sub-contractor drivers are authorized. However, they must meet the requirements of VAAR 852.219-75 and provide a signed copy of the VAAR certification with their quote submission.

Q3. There are two parts of the pricing, ‘Scheduled Pick Ups and Drop Offs’ and ‘As Needed Pick Ups and Drop Offs.’ Do I need to bid on both parts or can we just bid on one part?

A3. Contractors are highly encouraged to bid on both parts of the price breakdown by location sheet.

Q4. In the pricing template, it states the ‘Quantity’ per location. Is this quantity the minimum, average and/or daily consistent volume? I would like to price out this business as aggressively as possible, but don’t want to get upside down financially if these ‘Quantity’ numbers changes all of the time.

A4. Mon thru Friday routes are daily consistent volume. As needed is an estimate.

Q5. What are the payments terms?

A5. The payment terms are Net 30.

Q6. Who do I submit the proposal to?

A6. Please email offers to Dewan.Britton@va.gov by the solicitation close date.

Q7. White River Junction VA

There are some disparities between what is requested in the SOW to what is currently being done in practice under the current contract. Please advise if bid should adhere to SOW request or if bid should be compiled based on current routing.

1. Route start time

SOW – NET 10:00, NLT 12:00

Current – NET 12:00, NLT 12:45

ANSWER: 11:00-12:00

2. Rutland P/U time

SOW – NET 14:30, NLT 15:00

Current – 14:00

ANSWER: 14:00-15:30

3. Bennington P/U time

SOW – NET 15:30, NLT 16:30

Current – 14:00

ANSWER: 14:00-15:30

mailto:Dewan.Britton@va.gov

4. Keene P/U Time

SOW – NET 14:00, NLT 15:00

Current – 16:00

ANSWER: 14:00-16:00

5. Newport P/U time

SOW – NET 1445, NLT 15:15

Current – 14:30

ANSWER: 14:00 – 15:30

Q8. VA Central Wester Massachusetts done in practice under the current contract. Please advise if bid should adhere to SOW request or if bid should be compiled based on current routing.

1. Greenfield VA P/U time SOW – Desired P/U time ANSWER: 14:00 Current – 14:35

2. Fitchburg CBOC P/U time SOW – Desired P/U time 12:45 Current – 11:45 ANSWER: Change Greenfield p/u time to 1400. Fitchburg is correct for 12:45 pickup time.

Q9. Manchester VA

1. There are some disparities between what is requested in the SOW to what is currently being done in practice under the current contract.

Veterans Center Hookset SOW – Desired P/U time 9:15 Current- Not in Current Routing Please advise if this was included in error or needs to be considered in the new bid

ANSWER: Please remove

Q10. VA Connecticut

There are some disparities between what is requested in the SOW to what is currently being done in practice under the current contract. Please advise if bid should adhere to SOW request or if bid should be compiled based on current routing.

1. Torrington Quest PSC P/U Time SOW – Desired Pick Up Time Not Before 12:00 Current – 11:45 ANSWER: keep this

2. Winsted CBOC P/U Time

Current – 11:10 ANSWER: keep this

3. Stamformd Hospital P/U

Current – No Pickup, only delivery from Stamford Quest PS Please advise if this was included in error or needs to be considered in the new bid ANSWER: Remove

Q11. VA Boston and VA Bedford done in practice under the current contract.

1. Lowell CBOC P/U Frequency SOW – 14:30 M-F and 15:45 F Current – 14:30 M-TH and 15:45 F Please advise if both Friday Lowell pickups included in SOW will be needed and are to be considered in the new bid ANSWER: Yes, both pickups needed

2. Quincy CBOC P/U Frequency

SOW – 13:00 TU-F

Current – 13:00 M-F Please advise if M frequency will no longer be needed in new award period or if it will remain and should be considered in the bid process

ANSWER: Quincy CBOC 110 W. Squantum Location – should remain M-F 1300

3. Quest PSC P/U Frequency SOW – 13:00 TU Only Current- Templates deactivated Please advise if TU will be needed in new award period, or if it is no longer needed and should not be considered in the bid process *ANSWER: Awaiting feedback from Lab Team. The VA will issue Amendment # 2 to answer this question.

4. Quest Lab P/U

SOW – 11:00 TU

Current – No trip exists Please advise if TU will be needed in new award period, or if it is no longer needed and should not be considered in the bid process *ANSWER: Awaiting feedback from Lab Team. The VA will issue Amendment # 2 to answer this question.

5. Items in our current routing that are missing from the SOW entirely

a. M-F 16:00 P/U West Rox to Broad institute of MIT and Harvard

ANSWER: No longer needed

b. M-F 16:30 P/U West Rox to William A Hinton State Lab ANSWER: Needed.

c. SA 11:00 P/U Jamaica Plains to West Rox ANSWER: Needed for Dialysis (in case labs need to be drawn at treatment).

d. TU 11:30 P/U Quest Lab – Plymouth to West Rox Quest Lab Plymouth 157 Long Pond Rd should remain TU 1130 p/u

Please advise if these were omitted in error and should be considered in the bid process, or if they will no longer be needed in the new contract period.