VA Northland KC QA Log _2025_06_17_ - FINAL.pdf

VA Northland Kansas City, MO RLP No. 36C10F25R0034 Question Log #1 (June 19, 2025)

No. RLP Ref. Question Response

RLP 3.06.AC

RLP Section 3.06.AC requests a Project Schedule. Please provide an anticipated Award Date.

The current projection for the VA is Q4 FY 2026, but does not consider congressional budget authorization timelines or challenges with timelines with due diligences.

2 Lease 3.45 Lease Section 3.45 notes that “The Lessor is responsible for providing countermeasure provisions outlined in the attached FSL document.”.

Please confirm that only the scope items designated as “Shell” in the Appendix 5 - FSL II document need to be included in the Shell Pricing.

The "shell" scope that the Lessor is responsible for providing is outlined in Section 3.0 of the Lease, Appendix 5 - FSL II, and areas within the Lease Design Narrative specifically noted as shell.

3 Lease 3.48 Lease Section 3.48 requires (2) Green Globes for New Construction. Lease Section 3.49 Green Globes for Interior Construction was deleted. Please confirm that Green Globes for Interior Construction is the only Green Globes Requirement.

Both Green Globes SI and NC are required for new construction;

only Green Globes SI would be required if proposing an existing building.

4 ASR 4.2.15

ASR Section 4.2.15 calls for Radiation Shielding. Please confirm the requirements in the Radiation Shielding is a TI Cost.

The shielding is a TI cost.

5 ASR 4.3.2

ASR Section 4.3.2 calls for Acoustical Ceiling Tile as Shell. Please confirm any of the requirements above Section 3 of the Lease are a TI Cost.

Per the LDN and Lease ACT is a shell cost. Requirements above ACT is not necessarily a TI cost, for example, public restrooms calls for a sheetrock ceiling and that is a shell cost.

6 ASR 4.3.9

ASR Section 4.3.9 calls for Additional Architectural Requirements as Shell. Please confirm any of the requirements above Section 3 of the Lease are a TI Cost

Section 4.3.9 of the Lease Design Narrative speaks to the location of certain functional areas, it does not speak to costs. Section 3 of the Lease is NOT the only area that contains shell costs.

7 ASR 4.5

ASR Section 4.5 calls for Plumbing and does not define Shell or TI. Please confirm any of the requirements above Section 3 of the Lease are a TI Cost.

For plumbing within the building the shell costs are limited to what is noted in Section 3 of the Lease.

8 ASR 4.4.6 ASR Section 4.4.6 specifies a hydronic heating system utilizing natural gas boilers shall be used. The Lease/RLP Document requires that the project is in compliance with DOE 10 CCR Part 435 Subpart B which specifically limits onsite fossil fuel use. The 2024 dmHVAC design manual Section 4.4.3.1 General states: Use of electric resistance heaters shall be prohibited, except when other heating sources (hot water, steam, gas) are not available, and/or for applications where use of any other heating source could pose a safety hazard. Written approval by VA Authority identified in Chapter 1, paragraph 1.1 is required for use of electric resistance heating. Please confirm utilization of electric resistance heating (with SCR controls) in the terminal units and air handling units in lieu of a hydronic system with electric boilers is required.

Follow RLP.

9 RLP RLP Document “Certification of Building Energy Performance” requires the project to comply with the energy performance of the above project will fully satisfy the energy efficiency requirements of DOE regulations, 10 CFR Part 433, "Energy Conservation Voluntary Performance Standards for Commercial and Multi-Family High Rise Residential Buildings. This requirement has been removed from several other GSA/VA Projects. Please confirm if this is a requirement for this RLP.

Follow RLP.

10 RLP 1.04 RLP Section 1.04 G listed that 1 freight elevator is required. While Lease Design Narrative section 4.2.8 Additional Elevator Requirements requires 2 freight elevators. Please confirm which one governs.

Per RLP Section 1.04 G the building must have one freight elevator.

11 Please confirm the number of passenger elevators that will be required for this project. Passenger elevators shall be provided in accordance with local code. At a minimum one patient elevator must accommodate a stretcher per 4.2.8 of the Lease Design Narrative.

12 RLP 1.02C RLP Section 1.02 C states that 700 surface / outside parking spaces are required. Lease Design Narrative section 4.1.2 Additional Parking Requirements states " Add six (6) parking spaces for motorcycles". Are those six (6) spaces included in the total (700) spaces?

Yes, the six (6) motorcycle space are included in the total (700) spaces.

13 Please clarify the requirement for the "two (2) patient pick-up and drop-off stations in the patient parking area" as stated in the Lease Design Narrative section 4.1.2 Additional Parking Requirement. This refers to pick-up and drop-off areas in the Parking lot area for patients to wait for curtesy shuttles to pick them up and drop them off. This is a shell costs.

14 Please confirm the number of UPS units will be under lessor maintenance. UPS required per the LDN, the Lessor will be responsible for maintaining all UPS units.

15 Please confirm if Lessor is responsible for patient lifts? If so, how many? See room content list for estimated number, final number of patient lifts will be established during post award design.

16 When is the expected award date for this project? See above.

17 RLP 3.06S Both GG-SI and GG-NC have been called out in the RLP Section 3.10 and Section 3.06 S. Are both required or Green Globes SI is only required for existing construction and Green Globes NC is only required for New Construction?

Both Green Globes SI and NC are required for new construction;

only Green Globes SI would be required if proposing an existing building.

18 LDN 4.8.8.12 The lease design narrative requires public Wi-Fi in section 4.8.8.12. In our recent experience, these public Wi-Fi systems have been removed during project design and replaced with partitions within the VAMC Wireless System. Please confirm in advance if this will also be the case for this project, or if we should include public wireless in our bids.

Follow LDN 4.8.8.12

19 RLP 3.02A RLP Section 3.02 A 7 states that the offer shall be submitted to VA in four (4) separate Volumes (Volume I - Technical Proposal, Volume II - Price Proposal, Volume III - Environmental, and Volume IV - Additional Submittals & Financial Capacity). While on the Pre-Bid meeting presentation, only 2 Volumes (Technical & Price Proposal) were required. Please confirm which one governs.

The submission shall included four (4) volumes as outlined in Section 3.02 of the RLP.

20 Please confirm whether or not the physical separation requirements for ASCs stated in CMS’ §416 Conditions for Coverage apply to the outpatient surgery portion of the project.

Follow the RLP. It is the designer of record to ensure code requirements are met in accordance with the RLP.

21 RLP 3.02A The provided Offeror Proposal Compliance Matrix lists 2 Volumes. During the Pre-Bid call, only two volumes were indicated as the requirement. Provide confirmation of the number and title of volumes required.

The submission shall included four (4) volumes as outlined in Section 3.02 of the RLP.

22 Concept Plan Several of the room names appear blurred. Provide updated concept plans to aid in identifying which programmed rooms should be assigned these adjacencies.

The room names are not blurred in the version that we provided in RLP package. If having issues viewing the room names please call the broker and they can walk you through adjacencies.

23 Janitorial Scope RLP No. does not match. Confirm if this is the appropriate appendix for Northland Kansas. This is the correct janitorial scope for the project.

24 LDN 4.1.2.1 Lessor shall provide four (4) parking designated for government-owned electric vehicles. And...1. The Lessor shall furnish all labor, materials, tools, equipment, services, utilities, and associated work to provide, install, operate, and maintain six (6) Electric Vehicle Service Equipment (EVSE). Which governs?

These are two separate requirements. The first requirement is for four parking spaces for government-owned vehicles. The second requirement is for six electrical charging stations that may be used for non-government vehicles.

25 LDN 4.1.2.1 Lessor shall provide four (4) parking designated for government-owned electric vehicles. And…Services include, but are not limited to, both utility and data networking (i.e., the charger must track detailed usage, provide the ability for customers to pay with a card/app and restrict usage to specified authorized users through internet, wi-fi, or other network services). Are these spaces for government use only or will patients has access?

See above.

26 a) Electrical infrastructure shall be sized to accommodate a total of ten (10) Electric Vehicle Charging Stations in the future. Confirm if 10 is in addition to the above or if 10 is the facility total allowed? Follow the RLP, The infrastructure shall be sized to accommodate a total of ten (10) stations for the six EV parking stations.