36C10F24R0007 - Sarasota FL OPC - RLP Amendment 2 - Q_A Matrix - 2.26.2024.pdf

Q&A Matrix February 26, 2024 Sarasota FL OPC 36C10F24R0007

NUSF 109,770

ABOA SF 131,724

Parking Spaces 750 Pre-Bid 2/8/2024

Number Reference Document

1 Section 4-Technical Narrative, Item

4.1 Site/Civil

2 Section 4-Technical Narrative, Item 4.2.14.2

3 Appendix A-PFD Area: 04 3

4 Appendix A-PFD Area: 04 4

5 Appendix A-PFD Area: 04 5

6 Appendix A-PFD Area: 09 6

7 Appendix A-PFD Area: 10 7

8 Appendix A_3-Room Data Matrix 8

9 Appendix A_6-PFD First Floor Concept Plan Area: 05

10 Appendix A_6-PFD First Floor Concept Plan Area: 13

11 General 11 12 RLP Section 1.02 Item C. 12

13 LDN 4.1.2 Additional Requirements (EV Charging)

14 Appendix A_2_1/2 (Finishes) 14

15 LDN 4.2.6.1 Conceptual Floor Plans (Corridor)

16 Conceptual Floor Plans (Technology Pad)

17 LDN 4.2.8.1 Conceptual Floor Plans (Elevators)

LDN - Additional Architectural Requirements Conceptual Floor Plans (Police Suite)

LDN - Additional Architectural Requirements Conceptual Floor Plans (PACT Checkout)

20 RLP 3.06.S and 3.10 Lease 3.48 and 4.05 (Green Globes)

21 Lease 6.19 (Composting) 21

22 LDN Section 4.1.2, Additional Parking Requirements

23 LDN Section 4.1, Additional Site/Civil Requirements

24 Appendix A_6 24

25 Appendix A_6 25

26 26 27 27 28 28 29 29 30 30

31 31

Government use only.

Which pieces of radiology equipment require dedicated cooling? Is this furnished by the equipment manufacturer or the Lessor? Is it part of TI or shell since it is specific to the equipment selected by the VA?

Will the pharmacy be a compounding or dispensing pharmacy? Is stainless steel case work required?

Is the dedication plaque and interior signage part of TI or shell?

Is the VA exterior signage part of TI or shell?

How many of the 5 EV charging stations are patient and how many are for staff use?

Final Connections supplied by developer to VA provided HTME and associated dedicated equipment such as UPS or Chiller.

Any code required sign will be shell.

Any code required sign will be shell.

Questions Answers

Provide per LDN.

Design of Record to include provisions in the LDN.

Two Green Globes for New Construction (NC) is required. However, it is not required for Sustainable Interiors (SI).

A reprint of the Room Data Matrix (RDM) is reissued with RLP Amendment 2. Please see RLP Amendment.

Confirmed.

Please comment on the Appendix A-PFD Area: 10-Physical Medicine and Rehabilitation (PM & R) Clinic, as the GAIT Lane at 100 SF is not shown on the PFD but is shown on the First Floor Concept Plan.

Minimum unobstructed clearance of 14' from pavement to underside of canopy structure. Minimum of three-lane drive under the canopy (standard lane width of 12' width).

Refer to note on conceptual diagram.

Confirmed.

75 SF.

Confirmed.

Refer to note on conceptual diagram.

The GAIT Lane is within the 1,100 SF of the treatment area. However, it should be its own unobstructed area used for GAIT training and treatment.

Please comment on the Appendix A-PFD Area: 09-Multi-Specialty Clinic, as to the Clean Utility Room noted in the PFD as 100 SF and the 1st floor Concept Floor Plan as 60 SF.

At Section 4-Technical Narrative, Item 4.2.14.2 mentions a Clean Room-Chemotherapy Compounding and a Clean Room, Compounding and an Anteroom is listed on the Room Matrix, however, none is shown on the Conceptual Floor Plans. Since they are not on the floor plan, but listed in the narrative and Room Matrix are they required for this facility?

At Section 4-Technical Narrative, Item 4.1 Site/Civil provide detail of the canopy at the Main Entrance. How many vehicles to cover, height, etc. Also, define the width of the main entrance drive below the canopy.

Please comment on the Appendix A_6-PFD First Floor Concept Plan Area: 05-Audiology and Speech Pathology, as to the Storage Room listed as 100 SF is for Equipment.

Many line items and notes within the Appendix A_3-Room Data Matrix were not copied complete or have information missing. Can a reprint be provided with the missing information intact?

Please comment on the Appendix A-PFD Area: 04-Women Veterans Clinical Service the Toilet, as to the Procedure Room noted in the PFD is the Procedure/Gynecology Room shown on the Second Floor Concept Plan.

At the Appendix A-PFD Area: 04-Women Veterans Clinical Service the Toilet, Lactation Room is noted as 60 SF, however, on the Second Floor Concept Plan it is shown as 75 SF. Please verify the correct area size.

At the Appendix A-PFD Area: 04 Eligibility Team Room-please verify that the WRTM1 noted in the Appendix A-PFD is the MSA Call Center shown on the Second Floor Concept Plan.

The requirement for Green Globe Certification has been struck out in section 3.10 of the RLP, however, it is still listed as a required submittal in section 3.06. It is also called out in section 3.48 and 4.05 in the Lease. Please verify if Green Globe Certification is required.

RLP Section 1.02 Item C. What is the expected ratio for patient versus staff parking?

Will a 2-week extension be granted for this project?

Please comment on the Appendix A_6-PFD First Floor Concept Plan Area: 13-Pathology and Laboratory Medicine (PLM) Service, as to the Refer. Storage Room should be Refrigerated Storage.

No requirement by VA; however, Lessor is encouraged per Lease.

Confirmed.

No.

Refer to LDN - Additional Parking Requirements.

As part of the Lessor's responsibilities, the Lessor will install the conduit for the charging stations.

Correct. Level 3 in the requirements. Lessor shall verify with utility company sizing of infrastructure required.

Yes it will be considered after award.

Refer to response for item #43.

The requirement is for a minimum of three elevators. A vertical transport study is required to determine any additional elevators.

Provide per diagram. Further discussion post award.

Lease Design Narrative Section 4.1.2 Additional Requirements calls for a minimum of 5 patient parking spaces to be "plug and pay" electric vehicle charging stations. The stations should be Level 3 capable with 240 V power. Please verify that Level 3 is required instead of the Level 2 requirement we have seen on other projects.

Will the VA consider variations from Appendix A_2_1/2 Bay Pines VA Health Care System Finishes and Fixtures Standards to provide a more modern feel for the VA clinic?

Lease Design Narrative, Additional Architectural Requirements states that police shall have quick response time to any department via the corridors, that they shall have access to the staff corridors as well as to the main lobby, and that the Screening Room shall be located by the Main Entrance. The conceptual floor plan shows all of the police rooms in a suite located next to the main vestibule. Is this the desired location and grouping, or can just the Screening Room be placed along the main vestibule while the other rooms are on the opposite side of the lobby to provide access to the departments and staff corridor while also having access to the lobby?

Lease Design Narrative section 4.2.8.1 states that at least three elevators shall be provided: 2 for passengers elevators and 1 freight elevator. The conceptual floor plan shows a block in the patient corridor for "elevators", a block in the back of house for "elevators", and then another block in the back of house for a "service elevator." Please verify that only 3 elevators are required for this clinic (2 patient passenger elevators and 1 freight elevator).

The conceptual floor plan shows a "technology pad" to the plan-north of the building. Will the walkway from the building to this pad be required to be covered by a canopy?

Lease Design Narrative Section 4.2.6.1 states that staff corridors for transport of supplies from loading dock areas to services shall be 8 feet minimum. The Conceptual Floor plan shows some back of house corridor areas like Multi-Specialty Clinic and the PACT modules as only roughly 6 ft wide though. Can the VA define what "services" means or which departments' back corridors need to be 8 ft wide?

Lease Design Narrative, Additional Architectural Requirements states that there shall be a minimum of 2 checkout windows per PACT. The conceptual floor plan does not show these check-out windows. Should these windows be located by the reception for PACT or distributed along the PACT modules? Should they be located on the lobby side of the secure corridor or along the exam room side?

Lease section 6.19 "encourages" composting. Does the facility intend to compost and if so, what services will be used (space for a closed composting bin will need to be coordinated with the composting company).

Refer to LDN - Additional Parking Requirements.

No.

Refer to item #43 below.

Yes; however at a 3:1 ratio.

Appendix A_6, The test fit plan depicts a Technology Pad, but there is no description of such a pad in the RLP documents. Is there a need for a technology pad?

Are motorcycle spaces part of the 750 spaces or in addition to the 750?

Yes. Covered space for the listed functions.

LDN Section 4.1, Additional Site/Civil Requirements, Iast bullet point, for the covered space for outdoor green plaza space, is that portion of the outdoor green plaza in addition to the gait training courtyard?

LDN Section 4.1.2, Additional Parking Requirements, how many EV charging stations for government vehicles?

Dispensing. Refer to Room Data Matrix (RDM).

Appendix A_6, Is a separate entrance required for Women Veterans Health Care?

32 32 33 33

34 LDN 4.5.2.4.1 34

35 LDN 4.5.3.5 35

36 LDN 4.5.4 36

37 37 38 38

39 39 40 40

41 RLP 2.13 41

42 Appendix A5, FSL 3.3 42

43 Concept Plan 43

44 Appendix A2, 4.1.2.1 44

45 Appendix A5, FSL 1.8 45

46 LDN 4.6.1.11.3 46

47 LDN 4.6.1.13 47

48 LDN 4.6.1 48

49 LDN 4.4.6 49

50 LDN 4.3.7 and 4.3.8 50

51 LDN 4.2.13 51

52 Appendix A5, FSL 52

53 LDN 4.2.2 53

54 LDN 4.1.2 54

Gates are not a requirement. If gates are used by the Lessor , VA will need a remote switch from inside the warehouse and a PIV reader.

Generator Fuel storage and run time shall meet NFPA 110 Requirements. Generator Classification is based on NFPA 99 risk assessment, with considerations for ambulatory occupancies with 4+ patients incapable of self preservation, where required.

The Facility shall have an Essential Electrical System per NFPA 70, 99, and 110, where applicable as determined by the designer of record. Excess Generator Capacity per NFPA 99 is permitted to serve optional loads in a standby capacity. It is the desire of the medical facility to have increased resiliency and they have requested whole building sustainment, this would be in addition to any code required ESS. Essential Electrical Systems and Standby Systems shall be designed, installed, operated, and maintained in accordance with NFPA 110 and Florida State (AHJ) Requirements.

Code Required Essential Electrical Systems for occupancies in a healthcare building is a shell cost.

Additional loads connected to the generator that are not part of the EES, and are connected to standby capacity, should be included in TI.

1.8 Does staff parking need to be physically separated by gates or fencing, or identified by signage only? The FSL II document indicates signage only for control between employee and visitor/patient parking. If gates are required will this be controlled by PCAS system (PIV) or a day timer.

LDN part 4.6.1.11.3 references part 4.1.1.1.1, not found in the LDN. Please provide correct reference? 4.6.1.11.3 Fuel Storage and run time duration shall be required in accordance with code referenced in 4.1.1.1.1 and specifically classification and type requirements of NFPA 110. Provide refueling access.

LDN part 4.6.1.13 indicates that the standby generator loading is typically provided for whole facility connection in areas of increased resiliency and adverse weather conditions. Does this facility in Sarasota Florida meet this requirement? Should the entire demand load for the whole facility be connected to the Emergency Standby Generator? 4.6.1.13 Standby Loading as indicated in PFD and Design Review, typically whole facility connection in areas of increased resiliency and adverse weather conditions.

Please define the cost breakdown for the standby generator between shell and TI allocation.

This is not to be a shell expense; rather the responsibility of the Lessor. EV initiative is required for all new leases.

Yes. Refer to the LDN Section 4.4.6.

TI cost.

Confirmed correct.

A perimeter security fence is not required.

TI cost.

References “Hot Water Heating System” but does not reference electric heating source. Please confirm that only hot water heating design is allowed for this clinic.

Addresses Window Shade requirements. Please indicate if cost of window shades are in the TI scope of work. It is shown as intentionally deleted from the Lease in Section 5.13.

“Additional Hardware Requirements” indicates that automatic door openers are required on main lobby toilet doors, doors leading from clinical areas to lobby, and all patient restrooms. This is an unusual requirement at these locations. Please confirm if this requirement is correct.

Please confirm if a perimeter security fence around the clinic site is required.

Addresses requirements for “Patients of Size”. Please confirm if the cost of the above ceiling structural support framing is allocated to TI scope of work.

When the term "owned and operated by the Lessor" for the 5 minimum patient EV charging parking space, is it intended to define this scope as a shell expense?

Refer to the LDN.

Follow the LDN and FSL II requirements. Work with your Record of Architect to determine final design.

The FL SHPO will require a CRAS.

Yes, the Lessor shall provide and install all hardware, cabling, and software required for a PACS compatible with Software House CCURE 9000 v2.7 used at the CW Bill Young Medical Center in St.

Petersburg, FL. The Lessor shall configure the software for integration with existing systems and optimum operation of all security devices to be installed. It is not expected that the PACS communicate with any facility outside the BPVAHCS.

Yes it will be a multi-functional technology pad for MRI and CT for all utilities covering both functions.

Yes it will require a walking path with canopy from the building to the pad.

The five patient parking spaces for electric vehicles are exclusive of government charging spaces. VA will require five charging stations dedicated for GOV use. This is a total of 10 charging stations.

Yes - the lab. TI cost.

Follow the Authority Having Jurisdiction (AHJ) requirements.

Yes.

4.5.2.4.1 requires water softening for the entire building, please confirm this is a requirement. Confirmed.

Refer to Room Data Matrix (RDM).

Include chemical resistant pipe.

Shell.

4.5.4 discusses medical gases. What areas are to receive medical gasses and what gasses will be provided?

Is humidification for radiology a part of shell or TI since the humidification requirements are driven by the equipment manufacturer?

Are boilers required for heating?

Will any of the building be considered as I occupancy if gasses are provided?

Are high purity water systems required in the building? If yes please specify which systems and confirm these are a part of TI.

Please confirm if there is any SPS equipment that is required to be on the generator. IF yes how many different pieces of equipment will there be?

Blast is mentioned extensively in section 2.2 of the FSLII guidelines, is blast required for this project, if yes can the blast pressures be provided.

Is a full CRAS required or does a Cultural Desktop Study meet the needs of the RLP section?

3.3 Is Lessor to provide local card access/door control that is to be compatible with VA PIV badging? Is the system to communicate with outside VA health systems?

Technology Pad is shown in the concept plan but not referenced in the LDN is one to be provided? Follow up from the Pre Bid: Can VA clarify what MEP hook ups would be required at this location? Question was asked at the Pre Bid, answer was yes, not specifically for MRI but for additional capacity or in the event of downtime of the physical MRI or CT in the building. Flexibility for the pad and is still required.

Additional reads, "provide 5 minimum patient parking spaces for electric vehicles…". Are these 5 patient/visitor only, or is this number inclusive of the GOV charging spaces?

If exclusive, how many GOV charging spaces are required?

4.5.3.5 requires floor drains in the chemistry lab area? Will there be any unique liquids utilized that would cause any special drain pipe requirements or containment requirements?

Sarasota FL OPC - Q&A Matrix