SCBI_Renew_Vet_Hospital_RFIs_ pg 1_5.pdf

Confidential

RFI #

Drawing/Spec

Category Question Column1 Response Date In

1 Solicitation

Please provide the wage scale. Refer to current Davis Bacon minimum required wage rates posted to Sam.gov for this project on

4/23/25.

4/15/2025

2 Spec 01 Please provide the liquidated damages. Liquidated damages will not be a part of this contract.

4/21/2025

3a Spec 41-2213 /

Drawing A-113

Spec Section 41 2213 GANTRY CRANES says the Section

Includes “Ceiling-mounted bridge cranes and ceiling-mounted monorail cranes” but under Part 2 Products lists it as a GANTRY

CRANE (which comes with a free-standing portable floor-frame).

The Model CMP (2000 LB Capacity) by Spanco that you list is a

“Ceiling-Mounted Workstation Bridge Cranes” that uses two runway beams. Please confirm that the Ceiling-Mounted Bridge

Crane is what we should provide at Room C108 Pathology Lab as shown on dwg A113 Ceiling Plan? Assuming the Crane for

Room C108 Pathology Lab should be a Ceiling-Mounted Bridge

Crane as described above, we need to know the following information:

(a) should the Bridge crane run the 18’ length of the W12x19 beams and function as a bridge crane?

(b) Are all 3 functions required: Travel, Trolley, and Hoisting?

(c) What functions need to be manual and what functions should be electric?

(d) Should all movements be variable speed?

(e) Should this crane be used for a clean application such as food grade crane to avoid contaminants?

(f) Should we provide a Pendant control and/or remote control?

(g) What are the Power requirements? 460VAC 3-Phase +

Ground, or something else?

Pending 4/22/2025

3b Spec 41-2213 /

Drawing S-104

It appears there is also a crane to be provided in Room D107

Central Stall per Note 16 on Struct dwg S-104-MP which says

“NEW LARGE ANIMAL HOIST SYSTEM TO BE SUSPENDED

FROM EXISTING LIFT FRAMING. HOIST AND ATTACHMENT

BY PROVIDER. MAXIMUM POINT LOAD ON EXISTING BEAM

= 2000LB”. Assuming that a second hoist system is required for

Room D107, we need to know the following information:

(1) Should the crane run on only one of the two beams shown, like a monorail crane?

(2) What if anything goes on the second beam?

(3) Shall this crane have variable speed for hoist and trolley?

(4) Should trolley be manual or electric?

(5) Should we provide a Pendant control and/or remote control?

(6) What are the Power requirements? 460VAC 3-Phase +

Ground, or something else?

Pending 4/22/2025

4 SI Policy

Executive Order (EO) 14603 indicates that all federal projects valued at $35 million and above will require a project labor agreement (PLA) unless a federal contracting agency expressly grants an exception. As the expected project value is under this limit, please confirm a project labor agreement will not be required on this project.

Confirmed 4/24/2025

5 Solicitation

Please confirm the due date of the proposal. Page 3 of the RFP notes a due date of 5/28/25 at 3:00pm, while page 142 of the

RFP notes a due date of 5/20/25 at 3:00pm.

28MAY2025 @ 3pm 4/24/2025

6 Specs

Please clarify if CAD files, or the project model can be shared for use in the RFP submission.

Confirmed - CAD and 3D BIM files (Revit format) will be provided via sam.gov 4/24/2025

7 Spec 01-9113.1.1A

Referencing the solicitation, the FUNDING INCREMENT portion lists “Testing and Commissioning” as a cost line item (Page 8).

Please define this line item as an independent commissioning consultant will be held by Smithsonian as outlined in specification section 01 9113, 1.1 A

The cost line item "Testing and Commissioning" as listed in the FUNDING INCREMENT document on page 8 of the solicitation is meant for Testing activities by the Contractor. Confirmed that SI will hire the same independent commissioning agent that has been involved throughout design to perform full commissioning services throughout the duration of construction and turnover.

4/24/2025

8 Solicitation Please confirm when RFIs are due. Page 3 says no later than

4/29/25 at 3pm while page 142 says 4/25/25 at 3pm.

29APR2025 @ 3pm 4/24/2025

9 Spec 01

The RFP says the project schedule is 730 days. Please provide any required intermediate milestones and advise if the phased occupancy has any required dates of completion.

Phase 1 must be fully completed before Phase 2 can start.

4/24/2025

10 Spec 01-3200 Please confirm a cost loaded schedule is required per 1.3.B of specification section 013200.

Confirmed 4/24/2025

11 Drawing

Confirm that WB-3 is the intended finish for C-103 room. This is inconsistent with the typical floor and base finish patterns provided.

The wall base for C-103 is WB-5 as it needs to match the C-132 Corridor.

4/24/2025

12 Spec 01 Please confirm the Contractor can reserve the right to finish early.

Confirmed 4/24/2025

13 Solicitation

Referencing the solicitation, Section H, 52.236-14 Availability and Use of Utility Services please confirm utility consumption on the project will be by The Government.

Utility costs will be borne by the government. 4/24/2025

14 Spec 01 Please confirm if there is a designated location for Contractor field office or any restrictions on that location.

Confirmed designated location has been determined. See attachment.

4/24/2025

333302-25RF-0010019 SCBI Renew Vet Hospital B&N RFIs

REQUEST FOR INFORMATION

2070108 Renew SCBI Vet Hospital SCBI, RFIs Page 1

Drawing/Spec

Category Question Column1 Response Date In

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15 Spec 01

Please advise on the location of onsite contractor parking and lay down areas.

There will be 2 designated parking areas within the

SCBI campus in walking proximity of project site.

Lay down areas have been determined. See attachment.

4/24/2025

16 Spec 01

Please verify taxes are to be included in the bid amount. The Smithsonian Institution is a 501(c)(3) non-profit organization. This means it is recognized by the

Internal Revenue Service as a tax-exempt educational organization. The prime contractor should make every effort to procure material for the project using the tax-exempt status.

4/24/2025

17 Spec 01-3233.1.3.D

Please verify the “Data Capture (Laser Scan) requirement per specification section 013233.1.3.D is applicable to this project and costs should be carried for the services. If required, please clarify this requirement is for building/in-wall/ceiling installations and does not include site work. Please clarify the scope and timing of scans.

Pending 4/24/2025

18 Spec 01-5000

Building on temporary utilities noted in Specification Section 01

5000, please verify usage fees of temporary utilities including gas, water, electricity, discharge are NOT to be included in the bid, and are by Smithsonian.

Refer to RFI response # 13. 4/24/2025

Drawings (listed in

RFI) / Spec 03-

2100.1.5.C

In several locations, including 032100, 1.5, C, it references the owner providing testing and inspection services. Please verify all geotechnical and testing and inspection services are by

Smithsonian. All testing and verification services required within the contract documents are by Contractor. Per sheet S001, Section VI.: TESTING AND INSPECTION, we are to include testing on:

(1) FOUNDATION & EARTHWORK: soil bearing capacities and compaction densities

(2) REINFORCING: yield and ultimate strengths for reinforcing

(3) CONCRETE: slump tests and strength tests for Concrete

(4) STRUCTURAL STEEL: yield and ultimate strengths for structural steel

(5) MASONRY: masonry prism tests

If there are additional testing services required, please list them.

Pending 4/24/2025

20 Spec 01-3100

Specification section 013100 lists the permits to be provided by the contractor. Please verify no additional permits will be required by the contractor.

Confirmed no additional permits required. 4/24/2025

21 Spec 31-2000 / Report

Specification 312000 – Earth Moving references a Geotechnical

Report in several locations. This report does not appear to be present in the bid documents. Please provide.

After reviewing the spec section listed, the A/E could not find a reference to a geotechnical report. A geotechnical report is not required do to the interior nature of the project. Please confirm the spec section number so that it can be removed and reissued.

4/24/2025

22 Spec 01

The Davis Bacon wage rates provided as part of the solicitation do not include power equipment operators (excavator, bulldozer, skid steer, loader, roller, paver, backhoe, sweeper, etc.) or truck drivers (off road truck, on road truck, water truck, tri-axel truck, low boy, etc.). Please provide operator rates for use on the proposal.

Updated document to be posted. 4/24/2025

23 Spec 01 Please advise if there are scheduled length activity requirements for the CPM schedule.

Please do not exceed 30 days per activity. 4/24/2025

24 Spec 01

Please confirm if there are any special liability insurance considerations/limits that should be taken into account by contractors as this is a 24/7 emergency medical facility.

See Clause 52.228-S0015R Contractor's Liability

Insurance (Jun 2000) 4/24/2025

25 Drawing A-607-SH Please confirm the differences between SRC and SRC-1 on the finish schedule (Sheet A607-SH).

SRC = SRC-1 and SLC = SLC-1 4/24/2025

Drawings S-002 & E-

The notes on drawings S-002 and E-100 note a landscaping set.

Please provide the landscaping set as it is not provided in the bid package.

Pending 4/24/2025

27 Solicitation

Please advise if there is an expected construction start date.

The RFP notes a duration of 730 days from the notice to proceed, but does not note when this is expected to be.

Construction award is anticipated by September 30, 2025 with NTP to follow once insurance and bonds are submitted by the awarded Contractor.

4/24/2025

28 Spec

Please confirm if there is a window/glass scope for this project.

A specifications section was provided by it is not found on the documents.

The glazing spec covers glass for doors and storefronts as well as window films.

• Door C117B is a door with a half lite

• Door B111 is a door with a full lite and two sidelites

(storefront system spec references the glazing spec).

• The new exterior Door 100 from building 303 has a half lite.

• We also have bird strike film being applied. See notes A67 & A68.

4/24/2025

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Category Question Column1 Response Date In

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29 Spec 01

Please confirm if there are any decibel level considerations to be taken for construction work as this facility is to remain open.

Pending 4/24/2025

30 Drawings/Specs Please confirm if there is any existing signage to be demo’d and replaced.

Pending 4/24/2025

31 Spec 01

As this is a 24/7 medical facility, please advise of any processes to halt/suspend construction work should there be an emergency situation/operation. Please also advise on the process of claims for any lost time resulting from such a case.

Pending 4/24/2025

32 Spec 01

Please advise on if there are any special deliveries to the facility that would be made daily that should be taken into account during construction activities.

SI COTR will coordinate all SI deliveries with GC to minimize impact to construction activities.

4/24/2025

33 Spec 01

Please advise on if there will be any construction access through any of the phase 1 areas once phase 2&3 is initiated.

No - unless demonstrably required, which would need sufficient notice to and coordination with SI vet staff.

4/24/2025

34 Report

Please provide a hazmat report. One has not been found within the bid package.

A/E team provided final ACM Survey Sept 2024.

ACM locations are noted on the demo plans with a hatch. See AD102DP.

4/24/2025

35 Spec 41-2213.6.2.2.A

Specification Section 41 2213.6 Section 2.2A states that the basis of design of the gantry cranes (large animal hoist) is to be

“Model CMP by Spano.” Drawing QL601 lists the large animal hoists (E15 and E16) to be Dayton 2GXH3 models. Please clarify which model is to be used.

Pending 4/24/2025

36 Solicitation

Following issuance of the bid drawings and the recent site walk, we are requesting an extension on bid RFI's to allow bidders and the general subcontractor community additional time to digest the drawings and provide and accurate proposal. Please clarify if an extension can be granted.

RFIs were due no later than April 29, 2025 at 3pm

EST and will be responded to by May 9th. While

RFIs will be accepted after April 29, 2025, there is no gurantee responses will be available prior to the proposal due date of May 28, 2025.

4/24/2025

Drawings A-407-EP and C-111-A

The door sizes listed on Sheet A 606 SH do not match the door sizes listed on Sheet A 407 EP. For example, Door C111A is shown on the plan with the width being 4’-6”, whereas it is shown as 4’-10” 1/2 on the schedule. This applies to other doors. Please advise on which measurements to follow.

Pending 4/24/2025

38 Drawing QL-601

Please confirm that the furnishing of all equipment listed as

“PURCHASED BY OWNER” on the QL601 equipment schedule is not the responsibility if the Contractor and if Contractor is responsible to install?

The "Furnishings / Installation Responsibilities" column on the Equipment Schedule found on sheet

QL-601-SH clearly identifies which entity is responsible to purchase the items and which entity is responsible to install the items.

4/24/2025

39 Drawing QL-601

The Incubator listed as E06 on the QL601 schedule says that the manufacturer and model is “TO MATCH EXISTING,” but no model or manufacturer is provided. Please specify what type of incubator is to be provided.

Pending 4/24/2025

40 Drawing QL-601

Please advise if a third arm with a monitor is to be provided in addition to the 2 heads and camera arms for the surgical light listed as E21 on the schedule on QL601.

Pending 4/24/2025

41 Spec 01

Please confirm the Project Superintendent may serve as the designated Quality Control Manager and Site Safety Manager.

This is acceptable as long as the superintendent has the proper background for the supplemental positions and receives the support to accomplish the required tasks.

4/25/2025

42 Solicitation

Please confirm the proposal’s submission deadline. Section A of solicitation references May 20, 2025, while other sections reference May 28, 2025 at 3:00PM EST.

See response to RFI No. 5 above. 4/25/2025

43 Solicitation

Refer to page solicitation section L.29,2.C. In an effort to maintain competition and best value for the Government, please confirm whether the Prime Contractor may list multiple subcontractors for a single trade in the “Plan of Accomplishment” section.

The prime may list no more than three (3) proposed subcontractors for each trade.

4/25/2025

44 Solicitation Wage Scale Document is missing from attachments. Please provide.

See response to RFI No. 1 above. 4/25/2025

45 Spec 01 Please confirm that a bid bond is not needed. Bid Bond is not required 4/29/2025

46 Solicitation Is this a Buy American project? Correct 4/29/2025

47 Solicitation Could we get a 2 week extension on RFIs to be submitted? See response to RFI No. 36 above. 4/29/2025

48 FAR Clause 52.229-3 Due to the current situation with Tariffs will this FAR clause be included in the contract for this project?

Yes 4/29/2025

Spec 01, Paragraph

36, Sanitary Facilities

This paragraph states both that the GC will need to provide temporary sanitary facilities and that a public restroom will be available for use of the construction personnel. Which of these is correct and will the awarded GC have to provide temporary restroom facilities for this project?

The public restroom referenced will be demo'd in phase 2, therefore GC will need to provide temporary restroom facilities for the duration of this project.

4/29/2025

Spec 01, Temporary

Field Office

Will Smithsonian provide office space for the temporary field office, or will the awarded GC need to provide a temporary trailer for the field office?

GC will need to provide a temporary trailer for field office.

4/29/2025

Drawing C-101-XP –

Storage Sheds

This drawing shows 2 storage sheds that are to be removed under a separate contract. Are these sheds on concrete slabs that need to be removed under this contract, or will the slabs be removed under a separate contract?

The 2 storage sheds references are not on individual slabs or curbs that need to be demo' d.

Currently sitting on either existing asphalt or concrete pavement which will be demo' d to make way for new exterior yard slab.

4/29/2025

Drawing S-504-T, Detail 6E – Typical

Repair in Brick

Masonry

Where is this detail required as it is not indicated in the Project

Documents? If this is required, can we be provided with a quantity of these repairs to include in our proposal?

Pending 4/29/2025

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Drawing A-112-CP, Keynote A55

This keynote states to replace damaged ACT as needed. What percentage of the existing acoustical ceiling tiles should be included in our proposal for replacement?

Pending 4/29/2025

54 Drawing A-201-EL

This drawing has a general note that states to “Patch and repair existing stucco as needed” but has no indication of how much repair is required. Please provide the quantity or percentage of the existing stucco that should be repaired in our proposal?

15%, outside of areas effected by construction. 4/29/2025

Drawing A-531-DT, Detail 5J, Recessed

TV

Where is this detail to be used. It is not called out anywhere on the documents?

This in one location as noted in Detail 5J and 4E/A

405 EP.

4/29/2025

Drawing A-541-DT, Detail 4A, Typical IV

Track

Where are these to be located and how many are required as they are not identified on the Drawings?

There are two IV tracks as shown on the reflected ceiling plans on A-112CP and A-113CP in the

Surgical Room B107 and Treatment Room B105.

4/29/2025

Drawing A-602-SH, Elevations 4D & 7D, Plexi-glass on wire mesh partitions

On Elevations 4D & 7D/A-602 SH it noted plexi-glass in two locations. Is this plexi-glass to be installed only where shown or on those two wire mesh partitions completely?

Only on those panels noted. 4/29/2025

Drawing A-607-SH, APC-1 / Spec 095113, Paragraph 2.3

Per the Interior Finishes Abbreviation Key on Drawing A-607 SH

APC-1 is to be an Armstrong Product as the Basis of Design.

Specification Section 095113 Paragraph 2.3 does not list any

Armstrong products for APC-1. Which Armstrong product is the

Basis of Design for APC-1?

Pending 4/29/2025

Drawing MD-203-RD /

Spec 13

There is a note on the Roof Top demolition Plan that states “RX

Cold Storage Compressor by Div. 13”. There are no Division 13 specifications in the Project Documents. Please provide guidance on the removal of this item.

Pending 4/29/2025

60 Drawing MD-202-RD

For the above referenced compressor there is no indication on

Drawing MD-202 Phase 2 Mechanical Piping Plan for the removal of any piping associated with this compressor. Please provide guidance on where any piping from this compressor is located and it required removal?

Pending 4/29/2025

Drawing MD-302-FP, HVAV Piping

Demolition Phase 3

This Drawing indicates the remove of piping and an existing

AHU-3 in the Phase 1 area to be removed but is not indicated on the Phase 1 mechanical demolition plan. Is this work part of

Phase 1 or to be performed in Phase 3?

AHU-3 is a temporary unit provided during Phase 1

(refer to M-104FP) that shall be demolished or salvaged during Phase 3 demo. Coordinate salvage of AHU with COTR. Refer to response for RFI 63.

4/29/2025

Drawing M-601-SH, Existing AHU Units

The existing Roof demolition plans do not show the existing

AHU’s being removed but the new HVAC equipment Schedule on M-601 SH indicates all new AHU’s. Please clarify if the existing AHU’s are to be removed and replaced with new units?

Ensure that the demo scope per phase is reviewed.

AHU-1, AHU-2, AHU-3, AHU-4, HP-1, and the energy recovery ventilator are demolished during

Phase 2 (MD-201FP/MD-203RO).

4/29/2025

Drawings C-107-SP and C-107-SP, Exterior 8’ x 14” Cooler

Drawing C-107 SP indicates a new 8’ x 14” Exterior Cooler in the same location as AHU-3 indicated on Drawing M-104 FP. Is the new cooler or AHU-3 to be installed in this location? If it is AHU-

3 where is the new cooler to be installed?

As AHU-3 will be demolished or salvaged during

Phase 3 demo, there will not be a conflict. Refer to note A62 on drawing A-103FP. Coordinate salvage of AHU with COTR. Refer to response for RFI 61.

4/29/2025

Drawing X-XXX-XX, Walk In Cooler E04 &

E05

These items are to be purchased by the Smithsonian and installed by the contractor. To avoid any warranty issues with who these are purchased from, we can get an installation quote from the supplier.

Pending 4/29/2025

Drawing C-102-XP, Propane Tank

We are to remove this noted Propane Tank from Drawing C-102

XP. Who is responsible for the removal of any propane that is in this propane tank? If the contractor is responsible for the removal of the propane, how much exists in this tank?

Pending 4/29/2025

Drawings X-XXX-XX, Concrete Paving under new exterior canopy

The demolition of the existing concrete at the new canopy location is shown to be performed under Phase 2, but the new concrete work is shown to be performed under Phase 1. Is this work to be performed under Phase 1 or Phase 2 of the site work?

Phase 1 must include the Dstalls, the temporary surgical suite and the building 303 swing space.

Phase 2 includes all remaining work including that of the new canopy. Sequence of work completed in phase 2 is at the discretion of the contractor.

4/29/2025

Specs 270500 and

271500, Telecommunications cabling

Regarding specification 270500 and 271500

Telecommunications cabling solution requirements, please confirm a Panduit Cat6A cabling solution is an approved equal of Commscope/Belden as has been used on other Smithsonian projects?

Pending 4/29/2025

Spec 271500, Quality

Assurance

Regarding specification 271500 Quality Assurance, please confirm industry experience of 5+ years in lieu of BICSI Level 2 certification is acceptable for Installation Supervision?

Pending 4/29/2025

Spec 01, page 25, 21.5.1

Page 25 states that “The CQC Representative shall be a graduate engineer or architect with a minimum of seven (7) years of construction experience on projects similar to this one, including three (3) years' experience in Quality Control.” Would the government consider revising the requirements for the CQC

Representative to remove the requirement for a degree?

A graduate engineer or architect is not required as a

CQC Representative.

4/29/2025

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70 Spec 01

RFP, Page 146, Resumes, states that “NOTE: the CQC

Representative and the Safety Coordinator may be the same individual, if that individual meets the requirements for both roles as outlined in Division 01000.” Specs Vol 1, Page 134, states that 1.8.B.1, “Project quality control manager may also serve as the Project superintendent.” Specs Vol. 1, Page 23-24, 21.3 states that “The CQC Representative shall be appointed by a letter addressed to him/her and signed by an officer of the firm and shall not be the same individual as, or be subordinate to, the job superintendent or project manager.” Please clarify whether the QCM and SSHO can be a dual hatted role or if the

QCM and Superintendent can be a dual hatted role.

A qualified individual may perform all 3 roles. 4/29/2025

71 Solicitation

RFP, Page 147, states that “Projects should demonstrate experience working in an operating rural campus.” Please clarify what the definition of “rural campus” is in this context.

Rural campus references a countryside setting near small town with wilderness areas. Experience working in any operating campus is also acceptable.

4/29/2025

72 Solicitation

RFP, Page 147, states to “Provide three projects of similar size and complexity where the Offeror was the Prime Contractor.”

Can offerors submit past projects that were performed under a

Joint Venture?

Joint venture projects can be used as experience when accompanied by a thorough explanation of the contractor's role in the project.

4/29/2025

73 Solicitation

RFP, page 144. L.29.1.B states to “Provide a Coordination

Management Plan addressing…work during peak and off-peak visitor seasons.” Due to the nature of the SCBI campus, could you clarify when the peak and off-peak visitor seasons are for the SCBI campus?

Delete this requirement. 4/29/2025

74 Spec 01, Staging Will the Smithsonian provide a warehouse for storing the long lead equipment, i.e. air handling units, transformers?

No 4/29/2025

75 Solicitation Please provide the Davis Bacon Wage Determination

VA2050168.

See response to RFI No. 1 above. 4/30/2025

76 Drawing X-XXX-XX

LIN1 Marmoleum Sheet T3232 Horse Roan 6’7”…that is contradictory. The number T3232 means Tile , though the plan clearly says sheet goods which requires heat welding. Please advise.

Horse Roan is also available as a sheet format with the product number #3232 4/30/2025

77 Drawing X-XXX-XX The only hardware that appears to be specified are Medeco cylinders. Is this truly an open Hardware spec?

Pending 4/30/2025

78 Spec 01 Are there any Owner-required Subcontractors? No 4/30/2025

79 Solicitation

How strict in the Owner going to be when it comes to the bid form are they going to require that our pricing be broken down into Material, Labor and Equipment Subs are not going to provide that unless we tell them NOW that their pricing won’t be accepted unless it is broken down accordingly

Contractor to provide cost per division. Material and labor breakdowns are not required.

4/30/2025

80 Drawing A-402-EP

Please confirm that the new exterior yard cages (Yard 1A, 1B &

2) including the secondary enclosure, are BY OTHERS, not part of this contract, as indicated on sheet A402EP Pending 4/30/2025

81 Drawing C-107-SP

Please confirm concrete pavement depths on C107SP.

Pending 4/30/2025

82 Drawing C-107-SP

C107, please confirm concrete pavement depth on the south and if it is all concrete pavement or if there are sidewalks. Pending 4/30/2025

Drawings B-111 &

C101-A

Please provide the door hardware sets for doors B111 and

C101A Pending 4/30/2025

Drawings D103A &

D106A

In specification section 087100.3.7, Doors D103A and D106A are both called out to receive door hardware set, HW8.

However, on drawing sheet A-606-SH, Door D103A is listed under hardware set 1.0 and door D106A is listed under set 2.0., neither of which include a mag lock. Please advise on if a mag lock is required at these door locations.

Yes as mentioned in the door hardware spec, these secure sliding doors shall have a mag lock in addition to operating hardware indicated on the drawings.

4/30/2025

85 Drawing A-602-SH

Please provide hardware sets for the cage doors on drawing sheet A-602-SH.

All wire mesh particians are delegated design including doors, remote actuators, and additional hardware.

4/30/2025

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