2070108_SCBI_Renew_Vet_Hospital_RFIs_250428.xlsx
XLSX spreadsheet 44 KB Posted
- Attached to
- 33330225RF0010019 Renew Veterinary Hospital at Smithsonian Conservation Biology Institute (SCBI)
- Solicitation number
- 33330225RF0010019
- Issued by
-
Smithsonian Institution
About this file
This document is a Request for Information (RFI) log for the Smithsonian Conservation Biology Institute (SCBI) Renew Veterinary Hospital project located in Front Royal, VA. The project involves a comprehensive renovation of a veterinary hospital with a total performance period of 732 calendar days, with construction award anticipated by September 30, 2025. The solicitation number is 33330225RF0010019, with proposals due on May 28, 2025, at 3:00 PM EST.
The RFI log contains 94 detailed questions from multiple contractors covering various aspects of the project, including specifications for equipment installation, crane systems, telecommunications cabling, demolition requirements, utility services, and construction phasing. Key technical details include installing new gantry crane systems in pathology and animal treatment areas, replacing HVAC systems, renovating exterior spaces, and working within an operational veterinary facility. The project requires careful coordination with Smithsonian staff, as construction must accommodate ongoing medical procedures and emergency operations. Davis-Bacon wage rates will apply, and the project involves interior and exterior renovation work across multiple phases.
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RFIs By Deadline
| 333302-25RF-0010019 SCBI Renew Vet Hospital B&N RFIs | ||||||||||
| REQUEST FOR INFORMATION | ||||||||||
| RFI # | Contractor RFI # | Drawing/Spec Category | Company | Question | Response | Date In | Date Out | Responsible | Notes | Response By |
| 1 | 1 | Solicitation | WMSchlosser | Please provide the wage scale. | Refer to current Davis Bacon minimum required wage rates posted to Sam.gov for this project on 4/23/25. | 4/15/25 | 4/28/25 | OCON | Repeat of RFI # 44 from Coakley & Williams & RFI # 75 from MILLER Brothers. | DGE |
| 2 | 2 | Spec 01 | WMSchlosser | Please provide the liquidated damages. | Liquidated damages will not be a part of this contract. | 4/21/25 | 4/29/25 | SI-CM | JCS | |
| 3a | 3 | Spec 41-2213 / Drawing A-113 | WMSchlosser | Spec Section 41 2213 GANTRY CRANES says the Section Includes “Ceiling-mounted bridge cranes and ceiling-mounted monorail cranes” but under Part 2 Products lists it as a GANTRY CRANE (which comes with a free-standing portable floor-frame). The Model CMP (2000 LB Capacity) by Spanco that you list is a “Ceiling-Mounted Workstation Bridge Cranes” that uses two runway beams. Please confirm that the Ceiling-Mounted Bridge Crane is what we should provide at Room C108 Pathology Lab as shown on dwg A113 Ceiling Plan? Assuming the Crane for Room C108 Pathology Lab should be a Ceiling-Mounted Bridge Crane as described above, we need to know the following information: |
(a) should the Bridge crane run the 18’ length of the W12x19 beams and function as a bridge crane?
(b) Are all 3 functions required: Travel, Trolley, and Hoisting?
(c) What functions need to be manual and what functions should be electric?
(d) Should all movements be variable speed?
(e) Should this crane be used for a clean application such as food grade crane to avoid contaminants?
(f) Should we provide a Pendant control and/or remote control?
(g) What are the Power requirements? 460VAC 3-Phase + Ground, or something else? The A/E proposes a custom multi-axis gantry system. The system will consist of: flush mounted plain runways parallel to the new I Beams, a steel bridge will move along the runways, and a trolley connected to the bridge will allow for another axis of motion for the hoist.
(a) YES
(b) YES
(c) All functions are to be electric.
(d) YES
(e) No but should be easy to clean with a hose.
(f) Pendant control
| (g) Pending | 4/22/25 | AE | ||||
| 3b | 3 | Spec 41-2213 / Drawing S-104 | WMSchlosser | It appears there is also a crane to be provided in Room D107 Central Stall per Note 16 on Struct dwg S-104-MP which says “NEW LARGE ANIMAL HOIST SYSTEM TO BE SUSPENDED FROM EXISTING LIFT FRAMING. HOIST AND ATTACHMENT BY PROVIDER. MAXIMUM POINT LOAD ON EXISTING BEAM = 2000LB”. Assuming that a second hoist system is required for Room D107, we need to know the following information: |
(1) Should the crane run on only one of the two beams shown, like a monorail crane?
(2) What if anything goes on the second beam?
(3) Shall this crane have variable speed for hoist and trolley?
(4) Should trolley be manual or electric?
(5) Should we provide a Pendant control and/or remote control?
(6) What are the Power requirements? 460VAC 3-Phase + Ground, or something else? Note: Different range of motion than reqiured in the Pathology LAb.
(1) YES
(2) Nothing
(3) YES
(4) All functions are to be electric.
(5) 1st prefencence is a cordless remote control, 2nd preference would be pendant control that can be stored above 8' aff.
| (6) Pending | 4/22/25 | AE | ||||||||||
| 4 | 1 | SI Policy | Whiting Turner | Executive Order (EO) 14603 indicates that all federal projects valued at $35 million and above will require a project labor agreement (PLA) unless a federal contracting agency expressly grants an exception. As the expected project value is under this limit, please confirm a project labor agreement will not be required on this project. | Confirmed | 4/24/25 | 4/29/25 | OCON | JCS | |||
| 5 | 2 | Solicitation | Whiting Turner | Please confirm the due date of the proposal. Page 3 of the RFP notes a due date of 5/28/25 at 3:00pm, while page 142 of the RFP notes a due date of 5/20/25 at 3:00pm. | 28MAY2025 @ 3pm | 4/24/25 | 4/29/25 | SI-CM | Repeat of RFI# 42 from Coakley & Williams. | JCS | ||
| 6 | 3 | Specs | Whiting Turner | Please clarify if CAD files, or the project model can be shared for use in the RFP submission. | Confirmed - CAD and 3D BIM files (Revit format) will be provided via sam.gov | 4/24/25 | 4/28/25 | AE/SI | Files sent by Derek Roberts to Ivy Tucker and Jo-Ann Romano for posting to SAM.gov on 4/30/25. | DJR | ||
| 7 | 4 | Spec 01-9113.1.1A | Whiting Turner | Referencing the solicitation, the FUNDING INCREMENT portion lists “Testing and Commissioning” as a cost line item (Page 8). Please define this line item as an independent commissioning consultant will be held by Smithsonian as outlined in specification section 01 9113, 1.1 A | The cost line item "Testing and Commissioning" as listed in the FUNDING INCREMENT document on page 8 of the solicitation is meant for Testing activities by the Contractor. Confirmed that SI will hire the same independent commissioning agent that has been involved throughout design to perform full commissioning services throughout the duration of construction and turnover. | 4/24/25 | 4/28/25 | SI-DM | DGE: Still need to answer the testing part of the question. | DGE/DJR | ||
| 8 | 5 | Solicitation | Whiting Turner | Please confirm when RFIs are due. Page 3 says no later than 4/29/25 at 3pm while page 142 says 4/25/25 at 3pm. | 29APR2025 @ 3pm | 4/24/25 | 4/29/25 | SI-CM | JCS | |||
| 9 | 6 | Spec 01 | Whiting Turner | The RFP says the project schedule is 730 days. Please provide any required intermediate milestones and advise if the phased occupancy has any required dates of completion. | Phase 1 must be fully completed before Phase 2 can start. | 4/24/25 | 4/30/25 | SI-CM | MSB | |||
| 10 | 7 | Spec 01-3200 | Whiting Turner | Please confirm a cost loaded schedule is required per 1.3.B of specification section 013200. | Confirmed | 4/24/25 | 4/29/25 | SI-CM | JCS | |||
| 11 | 8 | Drawing | Whiting Turner | Confirm that WB-3 is the intended finish for C-103 room. This is inconsistent with the typical floor and base finish patterns provided. | The wall base for C-103 is WB-5 as it needs to match the C-132 Corridor. | 4/24/25 | AE | JAR | ||||
| 12 | 9 | Spec 01 | Whiting Turner | Please confirm the Contractor can reserve the right to finish early. | Confirmed | 4/24/25 | 4/29/25 | SI-CM | JCS | |||
| 13 | 10 | Solicitation | Whiting Turner | Referencing the solicitation, Section H, 52.236-14 Availability and Use of Utility Services please confirm utility consumption on the project will be by The Government. | Utility costs will be borne by the government. | 4/24/25 | 4/29/25 | SI-CM | JCS | |||
| 14 | 11 | Spec 01 | Whiting Turner | Please confirm if there is a designated location for Contractor field office or any restrictions on that location. | Confirmed designated location has been determined. See attachment. | 4/24/25 | 4/30/25 | SI-CM | MSB | |||
| 15 | 12 | Spec 01 | Whiting Turner | Please advise on the location of onsite contractor parking and lay down areas. | There will be 2 designated parking areas within the SCBI campus in walking proximity of project site. Lay down areas have been determined. See attachment. | 4/24/25 | 4/30/25 | SI-CM | MSB | |||
| 16 | 13 | Spec 01 | Whiting Turner | Please verify taxes are to be included in the bid amount. | The Smithsonian Institution is a 501(c)(3) non-profit organization. This means it is recognized by the Internal Revenue Service as a tax-exempt educational organization. The prime contractor should make every effort to procure material for the project using the tax-exempt status. | 4/24/25 | 4/29/25 | OCON | JCS | |||
| 17 | 14 | Spec 01-3233.1.3.D | Whiting Turner | Please verify the “Data Capture (Laser Scan) requirement per specification section 013233.1.3.D is applicable to this project and costs should be carried for the services. If required, please clarify this requirement is for building/in-wall/ceiling installations and does not include site work. Please clarify the scope and timing of scans. | Pending | 4/24/25 | SI | Ask Billy. | ||||
| 18 | 15 | Spec 01-5000 | Whiting Turner | Building on temporary utilities noted in Specification Section 01 5000, please verify usage fees of temporary utilities including gas, water, electricity, discharge are NOT to be included in the bid, and are by Smithsonian. | Refer to RFI response # 13. | 4/24/25 | SI | Josh - please confirm. | DJR | |||
| 19 | 16 | Drawings (listed in RFI) / Spec 03-2100.1.5.C | Whiting Turner | In several locations, including 032100, 1.5, C, it references the owner providing testing and inspection services. Please verify all geotechnical and testing and inspection services are by Smithsonian. All testing and verification services required within the contract documents are by Contractor. Per sheet S001, Section VI.: TESTING AND INSPECTION, we are to include testing on: |
(1) FOUNDATION & EARTHWORK: soil bearing capacities and compaction densities
(2) REINFORCING: yield and ultimate strengths for reinforcing
(3) CONCRETE: slump tests and strength tests for Concrete
(4) STRUCTURAL STEEL: yield and ultimate strengths for structural steel
(5) MASONRY: masonry prism tests
| If there are additional testing services required, please list them. | Pending | 4/24/25 | SI | |||||||||
| 20 | 17 | Spec 01-3100 | Whiting Turner | Specification section 013100 lists the permits to be provided by the contractor. Please verify no additional permits will be required by the contractor. | Confirmed no additional permits required. | 4/24/25 | 4/30/25 | SI-CM | MSB | |||
| 21 | 18 | Spec 31-2000 / Report | Whiting Turner | Specification 312000 – Earth Moving references a Geotechnical Report in several locations. This report does not appear to be present in the bid documents. Please provide. | After reviewing the spec section listed, the A/E could not find a reference to a geotechnical report. A geotechnical report is not required do to the interior nature of the project. Please confirm the spec section number so that it can be removed and reissued. | 4/24/25 | AE/SI | Geotech is not referenced in the text and AE did not do geotech due to the interior focus of the renewal. | JAR | |||
| 22 | 19 | Spec 01 | Whiting Turner | The Davis Bacon wage rates provided as part of the solicitation do not include power equipment operators (excavator, bulldozer, skid steer, loader, roller, paver, backhoe, sweeper, etc.) or truck drivers (off road truck, on road truck, water truck, tri-axel truck, low boy, etc.). Please provide operator rates for use on the proposal. | Updated document to be posted. | 4/24/25 | OCON | MSB question: OCON to provide Davis-Bacon Heavy Construction??? No, operator and truck driver is listed. | MSB | |||
| 23 | 20 | Spec 01 | Whiting Turner | Please advise if there are scheduled length activity requirements for the CPM schedule. | Please do not exceed 30 days per activity. | 4/24/25 | 4/29/25 | SI-CM | JCS | |||
| 24 | 21 | Spec 01 | Whiting Turner | Please confirm if there are any special liability insurance considerations/limits that should be taken into account by contractors as this is a 24/7 emergency medical facility. | See Clause 52.228-S0015R Contractor's Liability Insurance (Jun 2000) | 4/24/25 | OCON | 52.228-S0015R Contractor's Liability Insurance (Jun 2000) | IT | |||
| 25 | 22 | Drawing A-607-SH | Whiting Turner | Please confirm the differences between SRC and SRC-1 on the finish schedule (Sheet A607-SH). | SRC = SRC-1 and SLC = SLC-1 | 4/24/25 | AE | JAR | ||||
| 26 | 23 | Drawings S-002 & E-100 | Whiting Turner | The notes on drawings S-002 and E-100 note a landscaping set. Please provide the landscaping set as it is not provided in the bid package. | Pending | 4/24/25 | SI | |||||
| 27 | 24 | Solicitation | Whiting Turner | Please advise if there is an expected construction start date. The RFP notes a duration of 730 days from the notice to proceed, but does not note when this is expected to be. | Construction award is anticipated by September 30, 2025 with NTP to follow once insurance and bonds are submitted by the awarded Contractor. | 4/24/25 | 4/29/25 | SI-CM | DGE: RFI no. 28 notes there is a spec for window/glass and asked if there is any scope since none was found on the drawings. However, on sheet M-710 FP there is a keynote no. 2 for Building 303 indicating an existing window unit is to be removed. Once that unit is removed won’t they have to reglaze that section of the window, which is to remain operable per keynote no. 7? I didn’t see on the architectural drawings how the opening created after the unit is removed will be handled. | DGE | ||
| 28 | 25 | Spec | Whiting Turner | Please confirm if there is a window/glass scope for this project. A specifications section was provided by it is not found on the documents. | The glazing spec covers glass for doors and storefronts as well as window films. | |||||||
| • | Door C117B is a door with a half lite | |||||||||||
| • | Door B111 is a door with a full lite and two sidelites (storefront system spec references the glazing spec). | |||||||||||
| • | The new exterior Door 100 from building 303 has a half lite. | |||||||||||
| • | We also have bird strike film being applied. See notes A67 & A68. | 4/24/25 | 4/28/25 | AE/SI | JAR | |||||||
| 29 | 26 | Spec 01 | Whiting Turner | Please confirm if there are any decibel level considerations to be taken for construction work as this facility is to remain open. | Decibel level considerations: Levels around the temporary surgical suite, during animal procedures, will need to lower. Times when it needs to be higher for construction purposes can be scheduled, but may need to be flexible for emergencies. | 4/24/25 | AE/SI | DJR to confirm with Marc M that Div 1000 does not have assumption about # of days assumed standdown for procedures. Also, what is the protocol for stand-down. Also, remove reference to museum support center (MSC), item 55 on page 55. | ||||
| 30 | 27 | Drawings/Specs | Whiting Turner | Please confirm if there is any existing signage to be demo’d and replaced. | Interior room signage approx 74 | |||||||
| Exterior building signage approx. 2 | 4/24/25 | AE/SI | We should issue quantities as a response and schedule as part of the addendum. | |||||||||
| 31 | 28 | Spec 01 | Whiting Turner | As this is a 24/7 medical facility, please advise of any processes to halt/suspend construction work should there be an emergency situation/operation. Please also advise on the process of claims for any lost time resulting from such a case. | Pending | 4/24/25 | SI-CM | |||||
| 32 | 29 | Spec 01 | Whiting Turner | Please advise on if there are any special deliveries to the facility that would be made daily that should be taken into account during construction activities. | SI COTR will coordinate all SI deliveries with GC to minimize impact to construction activities. | 4/24/25 | 4/30/25 | AE/SI | MSB | |||
| 33 | 30 | Spec 01 | Whiting Turner | Please advise on if there will be any construction access through any of the phase 1 areas once phase 2&3 is initiated. | No - unless demonstrably required, which would need sufficient notice to and coordination with SI vet staff. | 4/24/25 | 4/28/25 | AE/SI | DJR | |||
| 34 | 31 | Report | Whiting Turner | Please provide a hazmat report. One has not been found within the bid package. | A/E team provided final ACM Survey Sept 2024. ACM locations are noted on the demo plans with a hatch. See AD102DP. | 4/24/25 | AE/SI | JAR | ||||
| 35 | 32 | Spec 41-2213.6.2.2.A | Whiting Turner | Specification Section 41 2213.6 Section 2.2A states that the basis of design of the gantry cranes (large animal hoist) is to be “Model CMP by Spano.” Drawing QL601 lists the large animal hoists (E15 and E16) to be Dayton 2GXH3 models. Please clarify which model is to be used. | The A/E proposes a custom multi-axis gantry system. The system will consist of: flush mounted plain runways parallel to the new I Beams, a steel bridge will move along the runways, and a trolley connected to the bridge will allow for another axis of motion for the hoist. The gantry system (crane) is the support structure which allows for the equipment, the hoist to move in two directions. Two different items. See diagrams on A-408 of pending Addendum 1. | 4/24/25 | AE | |||||
| 36 | 33 | Solicitation | Whiting Turner | Following issuance of the bid drawings and the recent site walk, we are requesting an extension on bid RFI's to allow bidders and the general subcontractor community additional time to digest the drawings and provide and accurate proposal. Please clarify if an extension can be granted. | RFIs were due no later than April 29, 2025 at 3pm EST and will be responded to by May 9th. While RFIs will be accepted after April 29, 2025, there is no guarantee responses will be available prior to the proposal due date of May 28, 2025. | 4/24/25 | 4/29/25 | OCON | Repeat of RFI # 47. | DGE | ||
| 37 | 34 | Drawings A-407-EP and C-111-A | Whiting Turner | The door sizes listed on Sheet A 606 SH do not match the door sizes listed on Sheet A 407 EP. For example, Door C111A is shown on the plan with the width being 4’-6”, whereas it is shown as 4’-10” 1/2 on the schedule. This applies to other doors. Please advise on which measurements to follow. | Both the elevations and door schedules will be updated in pending Addendum 1. | 4/24/25 | AE | |||||
| 38 | 35 | Drawing QL-601 | Whiting Turner | Please confirm that the furnishing of all equipment listed as “PURCHASED BY OWNER” on the QL601 equipment schedule is not the responsibility if the Contractor and if Contractor is responsible to install? | The "Furnishings / Installation Responsibilities" column on the Equipment Schedule found on sheet QL-601-SH clearly identifies which entity is responsible to purchase the items and which entity is responsible to install the items. | 4/24/25 | 4/29/25 | AE/SI | DGE | |||
| 39 | 36 | Drawing QL-601 | Whiting Turner | The Incubator listed as E06 on the QL601 schedule says that the manufacturer and model is “TO MATCH EXISTING,” but no model or manufacturer is provided. Please specify what type of incubator is to be provided. | The equipment schedule will be updated in pending Addendum 1 with a basis of design. | 4/24/25 | AE/SI | |||||
| 40 | 37 | Drawing QL-601 | Whiting Turner | Please advise if a third arm with a monitor is to be provided in addition to the 2 heads and camera arms for the surgical light listed as E21 on the schedule on QL601. | Yes a third monitor arm should be provided in additon to9 the two heads. The equipment schedule will be updated in pending Addendum 1. | 4/24/25 | AE/SI | |||||
| 41 | 1 | Spec 01 | Coakley & Williams | Please confirm the Project Superintendent may serve as the designated Quality Control Manager and Site Safety Manager. | This is acceptable as long as the superintendent has the proper background for the supplemental positions and receives the support to accomplish the required tasks. | 4/25/25 | 4/29/25 | SI-CM | Repeat of RFI # 68 | JCS | ||
| 42 | 2 | Solicitation | Coakley & Williams | Please confirm the proposal’s submission deadline. Section A of solicitation references May 20, 2025, while other sections reference May 28, 2025 at 3:00PM EST. | See response to RFI No. 5 above. | 4/25/25 | 4/29/25 | OCON | Repeat of RFI # 5 from Whiting Turner. | JCS | ||
| 43 | 2 | Solicitation | Coakley & Williams | Refer to page solicitation section L.29,2.C. In an effort to maintain competition and best value for the Government, please confirm whether the Prime Contractor may list multiple subcontractors for a single trade in the “Plan of Accomplishment” section. | The prime may list no more than three (3) proposed subcontractors for each trade. | 4/25/25 | 4/29/25 | SI-CM | JCS | |||
| 44 | 4 | Solicitation | Coakley & Williams | Wage Scale Document is missing from attachments. Please provide. | See response to RFI No. 1 above. | 4/25/25 | 4/28/25 | OCON | Repeat of RFI # 1 from W.M.Schlosser & RFI # 75 from MILLER Brothers. | DGE | ||
| 45 | 4 | Spec 01 | WMSchlosser | Please confirm that a bid bond is not needed. | Bid Bond is not required | 4/29/25 | 5/1/25 | OCON | IT | |||
| 46 | 1 | Solicitation | KEE | Is this a Buy American project? | Correct | 4/29/25 | 5/1/25 | OCON | IT | |||
| 47 | 2 | Solicitation | KEE | Could we get a 2 week extension on RFIs to be submitted? | See response to RFI No. 36 above. | 4/29/25 | 4/29/25 | OCON | Repeat of RFI 36. | DGE | ||
| 48 | 1 | FAR Clause 52.229-3 | HSU | Due to the current situation with Tariffs will this FAR clause be included in the contract for this project? | Yes | 4/29/25 | OCON | IT | ||||
| 49 | 2 | Spec 01, Paragraph 36, Sanitary Facilities | HSU | This paragraph states both that the GC will need to provide temporary sanitary facilities and that a public restroom will be available for use of the construction personnel. Which of these is correct and will the awarded GC have to provide temporary restroom facilities for this project? | The public restroom referenced will be demo'd in phase 2, therefore GC will need to provide temporary restroom facilities for the duration of this project. | 4/29/25 | 4/30/25 | SI-CM | MSB | |||
| 50 | 3 | Spec 01, Temporary Field Office | HSU | Will Smithsonian provide office space for the temporary field office, or will the awarded GC need to provide a temporary trailer for the field office? | GC will need to provide a temporary trailer for field office. | 4/29/25 | 4/30/25 | SI-CM | MSB | |||
| 51 | 4 | Drawing C-101-XP – Storage Sheds | HSU | This drawing shows 2 storage sheds that are to be removed under a separate contract. Are these sheds on concrete slabs that need to be removed under this contract, or will the slabs be removed under a separate contract? | The 2 storage sheds references are not on individual slabs or curbs that need to be demo' d. Currently sitting on either existing asphalt or concrete pavement which will be demo' d to make way for new exterior yard slab. | 4/29/25 | AE/SI | JAR | ||||
| 52 | 5 | Drawing S-504-T, Detail 6E – Typical Repair in Brick Masonry | HSU | Where is this detail required as it is not indicated in the Project Documents? If this is required, can we be provided with a quantity of these repairs to include in our proposal? | The detail will be removed from the set in the pending Addendum 1. | 4/29/25 | AE | |||||
| 53 | 6 | Drawing A-112-CP, Keynote A55 | HSU | This keynote states to replace damaged ACT as needed. What percentage of the existing acoustical ceiling tiles should be included in our proposal for replacement? | All acoustical ceiling tiles to be replaced. This note will be updated in pending Addendium 1. | 4/29/25 | AE | Recommend all ACT be replaced. Confirm with Mike B. and Diane E. | ||||
| 54 | 7 | Drawing A-201-EL | HSU | This drawing has a general note that states to “Patch and repair existing stucco as needed” but has no indication of how much repair is required. Please provide the quantity or percentage of the existing stucco that should be repaired in our proposal? | 15%, outside of areas effected by construction. | 4/29/25 | AE | JAR | ||||
| 55 | 8 | Drawing A-531-DT, Detail 5J, Recessed TV | HSU | Where is this detail to be used. It is not called out anywhere on the documents? | This in one location as noted in Detail 5J and 4E/A 405 EP. | 4/29/25 | AE | JAR | ||||
| 56 | 9 | Drawing A-541-DT, Detail 4A, Typical IV Track | HSU | Where are these to be located and how many are required as they are not identified on the Drawings? | There are two IV tracks as shown on the reflected ceiling plans on A-112CP and A-113CP in the Surgical Room B107 and Treatment Room B105. | 4/29/25 | AE | JAR | ||||
| 57 | 10 | Drawing A-602-SH, Elevations 4D & 7D, Plexi-glass on wire mesh partitions | HSU | On Elevations 4D & 7D/A-602 SH it noted plexi-glass in two locations. Is this plexi-glass to be installed only where shown or on those two wire mesh partitions completely? | Only on those panels noted. | 4/29/25 | AE | JAR | ||||
| 58 | 11 | Drawing A-607-SH, APC-1 / Spec 095113, Paragraph 2.3 | HSU | Per the Interior Finishes Abbreviation Key on Drawing A-607 SH APC-1 is to be an Armstrong Product as the Basis of Design. Specification Section 095113 Paragraph 2.3 does not list any Armstrong products for APC-1. Which Armstrong product is the Basis of Design for APC-1? | Both APC 1 & 2 will be updated in both the spec and the finish schedule in pending Addendum 1. | 4/29/25 | AE | JAR | ||||
| 59 | 12 | Drawing MD-203-RD / Spec 13 | HSU | There is a note on the Roof Top demolition Plan that states “RX Cold Storage Compressor by Div. 13”. There are no Division 13 specifications in the Project Documents. Please provide guidance on the removal of this item. | Drawings have been updated in the pending Addendum 1. Reference to Div. 13 spec has also been removed. | 4/29/25 | AE | JAR | ||||
| 60 | 13 | Drawing MD-202-RD | HSU | For the above referenced compressor there is no indication on Drawing MD-202 Phase 2 Mechanical Piping Plan for the removal of any piping associated with this compressor. Please provide guidance on where any piping from this compressor is located and it required removal? | Drawings have been updated in the pending Addendum 1. | 4/29/25 | AE | JAR | ||||
| 61 | 14 | Drawing MD-302-FP, HVAV Piping Demolition Phase 3 | HSU | This Drawing indicates the remove of piping and an existing AHU-3 in the Phase 1 area to be removed but is not indicated on the Phase 1 mechanical demolition plan. Is this work part of Phase 1 or to be performed in Phase 3? | AHU-3 is a temporary unit provided during Phase 1 (refer to M-104FP) that shall be demolished or salvaged during Phase 3 demo. Coordinate salvage of AHU with COTR. Refer to response for RFI 63. | 4/29/25 | AE | When clarifying, let's discuss demo of this AHU such that SI might be able to salvage and use it elsewhere, as it will be relatively new following construction. | JAR | |||
| 62 | 15 | Drawing M-601-SH, Existing AHU Units | HSU | The existing Roof demolition plans do not show the existing AHU’s being removed but the new HVAC equipment Schedule on M-601 SH indicates all new AHU’s. Please clarify if the existing AHU’s are to be removed and replaced with new units? | Ensure that the demo scope per phase is reviewed. AHU-1, AHU-2, AHU-3, AHU-4, HP-1, and the energy recovery ventilator are demolished during Phase 2 (MD-201FP/MD-203RO). | 4/29/25 | AE | JAR | ||||
| 63 | 16 | Drawings C-107-SP and C-107-SP, Exterior 8’ x 14” Cooler | HSU | Drawing C-107 SP indicates a new 8’ x 14” Exterior Cooler in the same location as AHU-3 indicated on Drawing M-104 FP. Is the new cooler or AHU-3 to be installed in this location? If it is AHU-3 where is the new cooler to be installed? | As AHU-3 will be demolished or salvaged during Phase 3 demo, there will not be a conflict. Refer to note A62 on drawing A-103FP. Coordinate salvage of AHU with COTR. Refer to response for RFI 61. | 4/29/25 | AE | JAR | ||||
| 64 | 17 | Drawing X-XXX-XX, Walk In Cooler E04 & E05 | HSU | These items are to be purchased by the Smithsonian and installed by the contractor. To avoid any warranty issues with who these are purchased from, we can get an installation quote from the supplier. | Pending | 4/29/25 | AE | Need drawings number. | ||||
| 65 | 18 | Drawing C-102-XP, Propane Tank | HSU | We are to remove this noted Propane Tank from Drawing C-102 XP. Who is responsible for the removal of any propane that is in this propane tank? If the contractor is responsible for the removal of the propane, how much exists in this tank? | Contractor responsible for removal of the propane within the propane tank before removing the propane tank. Assume tank is full for pricing purposes. | 4/29/25 | AE | DJR to coordinate with Marc M and OFMR. | ||||
| 66 | 19 | Drawings X-XXX-XX, Concrete Paving under new exterior canopy | HSU | The demolition of the existing concrete at the new canopy location is shown to be performed under Phase 2, but the new concrete work is shown to be performed under Phase 1. Is this work to be performed under Phase 1 or Phase 2 of the site work? | Phase 1 must include the Dstalls, the temporary surgical suite and the building 303 swing space. Phase 2 includes all remaining work including that of the new canopy. Sequence of work completed in phase 2 is at the discretion of the contractor. | 4/29/25 | AE | Need drawings number. | JAR | |||
| 67 | 20 | Specs 270500 and 271500, Telecommunications cabling | HSU | Regarding specification 270500 and 271500 Telecommunications cabling solution requirements, please confirm a Panduit Cat6A cabling solution is an approved equal of Commscope/Belden as has been used on other Smithsonian projects? | Confirmed | 4/29/25 | AE | |||||
| 68 | 21 | Spec 271500, Quality Assurance | HSU | Regarding specification 271500 Quality Assurance, please confirm industry experience of 5+ years in lieu of BICSI Level 2 certification is acceptable for Installation Supervision? | Pending | 4/29/25 | SI-CM | |||||
| 69 | 22 | Spec 01, page 25, 21.5.1 | HSU | Page 25 states that “The CQC Representative shall be a graduate engineer or architect with a minimum of seven (7) years of construction experience on projects similar to this one, including three (3) years' experience in Quality Control.” Would the government consider revising the requirements for the CQC Representative to remove the requirement for a degree? | A graduate engineer or architect is not required as a CQC Representative. | 4/29/25 | 4/30/25 | SI-CM | Repeat of RFI # 41 | MSB | ||
| 70 | 23 | Spec 01 | HSU | RFP, Page 146, Resumes, states that “NOTE: the CQC Representative and the Safety Coordinator may be the same individual, if that individual meets the requirements for both roles as outlined in Division 01000.” Specs Vol 1, Page 134, states that 1.8.B.1, “Project quality control manager may also serve as the Project superintendent.” Specs Vol. 1, Page 23-24, 21.3 states that “The CQC Representative shall be appointed by a letter addressed to him/her and signed by an officer of the firm and shall not be the same individual as, or be subordinate to, the job superintendent or project manager.” Please clarify whether the QCM and SSHO can be a dual hatted role or if the QCM and Superintendent can be a dual hatted role. | A qualified individual may perform all 3 roles. | 4/29/25 | 4/30/25 | SI-CM | MSB | |||
| 71 | 24 | Solicitation | HSU | RFP, Page 147, states that “Projects should demonstrate experience working in an operating rural campus.” Please clarify what the definition of “rural campus” is in this context. | Rural campus references a countryside setting near small town with wilderness areas. Experience working in any operating campus is also acceptable. | 4/29/25 | 4/30/25 | SI-CM | DGE | |||
| 72 | 25 | Solicitation | HSU | RFP, Page 147, states to “Provide three projects of similar size and complexity where the Offeror was the Prime Contractor.” Can offerors submit past projects that were performed under a Joint Venture? | Joint venture projects can be used as experience when accompanied by a thorough explanation of the contractor's role in the project. | 4/29/25 | 4/30/25 | SI-CM | MSB | |||
| 73 | 26 | Solicitation | HSU | RFP, page 144. L.29.1.B states to “Provide a Coordination Management Plan addressing…work during peak and off-peak visitor seasons.” Due to the nature of the SCBI campus, could you clarify when the peak and off-peak visitor seasons are for the SCBI campus? | Delete this requirement. | 4/29/25 | SI-CM | MSB | ||||
| 74 | 27 | Spec 01, Staging | HSU | Will the Smithsonian provide a warehouse for storing the long lead equipment, i.e. air handling units, transformers? | No | 4/29/25 | 4/30/25 | SI-CM | MSB | |||
| 75 | 1 | Solicitation | MILLER Brothers | Please provide the Davis Bacon Wage Determination VA2050168. | See response to RFI No. 1 above. | 4/30/25 | 4/30/25 | OCON | Repeat of RFI # 1 from WMSchlosser & RFI # 44 from Coakley & Williams | DJR | ||
| 76 | 2 | Drawing X-XXX-XX | MILLER Brothers | LIN1 Marmoleum Sheet T3232 Horse Roan 6’7”…that is contradictory. The number T3232 means Tile , though the plan clearly says sheet goods which requires heat welding. Please advise. | Horse Roan is also available as a sheet format with the product number #3232 | 4/30/25 | AE | JAR | ||||
| 77 | 3 | Drawing X-XXX-XX | MILLER Brothers | The only hardware that appears to be specified are Medeco cylinders. Is this truly an open Hardware spec? | Pending | 4/30/25 | AE/SI | |||||
| 78 | 4 | Spec 01 | MILLER Brothers | Are there any Owner-required Subcontractors? | No | 4/30/25 | 4/30/25 | SI-CM | MSB | |||
| 79 | 1 | Solicitation | F.H. Paschen, S.N. Nielsen & Associates | How strict in the Owner going to be when it comes to the bid form are they going to require that our pricing be broken down into Material, Labor and Equipment Subs are not going to provide that unless we tell them NOW that their pricing won’t be accepted unless it is broken down accordingly | Contractor to provide cost per division. Material and labor breakdowns are not required. | 4/30/25 | 4/30/25 | SI-CM | MSB | |||
| 80 | 2 | Drawing A-402-EP | F.H. Paschen, S.N. Nielsen & Associates | Please confirm that the new exterior yard cages (Yard 1A, 1B & 2) including the secondary enclosure, are BY OTHERS, not part of this contract, as indicated on sheet A402EP | All exterior yard cages and interior enclosure walls in Wards 1A through Ward 5 are delegated design. Contractor is responsible for CMU walls. That note has been updated in the pending Addendum 1. | 4/30/25 | AE | JAR | ||||
| 81 | 3 | Drawing C-107-SP | F.H. Paschen, S.N. Nielsen & Associates | Please confirm concrete pavement depths on C107SP. | The following are revisions that will be included in the pending Addendum 1: |
C 107 SP: The concrete pavement callouts at the bottom right corner of the sheet should refer to detail 6/C-114DT (not 5/C-116DT).
C 114 DT: Revise note #6 as follows:
Depth of concrete varies.
6.1 6" thick concrete at rear of building where the animals pens are proposed.
6.2 4" thick concrete at sidewalk along Conservation Dr. and at the southeast corner of the building adjacent to the 8'x14' cooler.
C 116DT Detail 5
| add note 2) CONTRACTOR TO PROVIDE ENGINEER WITH SHOP DRAWING OF PROPOSED CONTROL AND EXPANSION JOINT LOCATIONS. | 4/30/25 | AE | Partial repeat of RFI # 82 | JAR | |||||||
| 82 | 4 | Drawing C-107-SP | F.H. Paschen, S.N. Nielsen & Associates | C107, please confirm concrete pavement depth on the south and if it is all concrete pavement or if there are sidewalks. | See response to RFI No. 81 | 4/30/25 | AE | Partial repeat of RFI # 81 | JAR | ||
| 83 | 5 | Drawings B-111 & C101-A | F.H. Paschen, S.N. Nielsen & Associates | Please provide the door hardware sets for doors B111 and C101A | An updated hardware spec will be provided in pending Addendum 1. | 4/30/25 | AE | JAR | |||
| 84 | 6 | Drawings D103A & D106A | F.H. Paschen, S.N. Nielsen & Associates | In specification section 087100.3.7, Doors D103A and D106A are both called out to receive door hardware set, HW8. However, on drawing sheet A-606-SH, Door D103A is listed under hardware set 1.0 and door D106A is listed under set 2.0., neither of which include a mag lock. Please advise on if a mag lock is required at these door locations. | Yes as mentioned in the door hardware spec, these secure sliding doors shall have a mag lock in addition to operating hardware indicated on the drawings. | 4/30/25 | AE | JAR | |||
| 85 | 7 | Drawing A-602-SH | F.H. Paschen, S.N. Nielsen & Associates | Please provide hardware sets for the cage doors on drawing sheet A-602-SH. | All wire mesh partitians are delegated design including doors, remote actuators, and additional hardware. | 4/30/25 | AE | JAR |
Confidential
&"-,Bold"2070108 Renew SCBI Vet Hospital SCBI, RFIs &D Page &P
RFIs After Deadline
| 333302-25RF-0010019 SCBI Renew Vet Hospital B&N RFIs | ||||||||||
| REQUEST FOR INFORMATION | ||||||||||
| RFI # | Contractor RFI # | Drawing/Spec Category | Company | Question | Response | Date In | Date Out | Responsible | Notes | Response By |
| 86 | 1 | Solicitation | ConstructionWire | Is there a construction schedule, or is the project still going through the approval and planning process? Are plans on hold for any reason? | As noted in specification Section 01 0000 Supplementary Conditions for Constrction, Paragraph 3. Contract Time for Completion (page 16), the period of performance is 730 calendar days. A complete project schedule will be submitted, by the General Contractor who is awarded the contract, within 90 days after receipt of notice to proceed. Project design and documentation is finished with the approval and planning phase. Plans are currently not on hold for any reason. Bid Drawings and Specs are available on SAM.gov | 5/6/25 | 5/7/25 | SI-CM | ||
| 87 | 2 | Solicitation | ConstructionWire | Who is the architect? | Ayers Saint Gross (ASG) | 5/6/25 | 5/6/25 | SI-DM | DJR | |
| 88 | 3 | Solicitation | ConstructionWire | Who will be the project's general contractor? Has a bid date or approximate time for bidding been established? | GC will be determined upon award. Bidding period has begun and bids are due 28May2025. | 5/6/25 | 5/7/25 | SI-CM | ||
| 89 | 5a | Spec 27 | WMSchlosser | Spec mentions Cat6 in on definition but also mentions CAT6A – are we to use CAT6a for voice, data, access points, and CAT6 for the rest? | Cable Spec 271500 covering Voice/Data/Wireless Communications calls for Cat6A UTP. Cable Spec 271500.10 covering Security Cameras call for Cat6 UTP. | 5/6/25 | AE | |||
| 90 | 5b | Spec 27 | WMSchlosser | Fiber is Corning but there is no mention of any fiber drops or an interconnect to an existing telco closet with fiber between them… | There are no cable specs issued for fiber backbone cabling. Telecom drawing TN-701 references a Riser Diagram indicating fiber connections to the campus hub are considered NIC. We defer to OCIO and OPS for concurrence. | 5/6/25 | AE | |||
| 91 | 5c | Spec 27 | WMSchlosser | There is reference to color coded cables but nothing specific about what color for which wire (Cat6, Cat6a, telecom/data, security, intercom, camera, PACS, etc.) | Color coding is indicated in Smithsonian Design Standards, available at this web address: www.sifacilities.si.edu/codes-standards | 5/6/25 | 5/6/25 | SI-DM | ||
| 92 | 5d | Spec 27 | WMSchlosser | 12” Patch cords indicated in the spec will never reach the switches on the lower half of the rack - are we to omit or include patch cables? | Bidders shall disregard any 12” references in lieu of patch cord lengths sized to the anticipated lengths needed to reach active switch placement within the rack. | 5/6/25 | AE | |||
| 93 | 6 | Spec 01 | WMSchlosser | Please provide attachment referenced in response to RFI 14. | Attachemnt sent to Christine Grant and Ivy Tucker to add to response package. | 5/6/25 | 5/7/25 | SI-CM | Matt Burch provided diagram - it is okay to load diagram to SAM.gov. | |
| 94 | 7 | Drawings | WMSchlosser | The Phasing Plans and Arch Demo Plans show cross-hatched areas labeled as “ACM to be Abated” but there is no HazMat Report to indicate what surfaces the Asbestos-containing-materials are located. Please clarify what specific surfaces contain what type of ACM products to be abated and provide us with the HazMat Report so this work can be estimated. | See response to RFI No. 34 | 5/7/25 | AE |
File details come from the government source that posted it. Updated .