SF30 Amendment No 0002 to RFP 33310520R0014.pdf

Question #1: Volume I – Section 1: Relevant Past Performance/Experience - Do the Relevant Past Performance/Experience (projects) provided in this section need to match the Attachment J-7, Past Performance Questionnaires (PPQ) being completed by clients?

Response: Yes. See formerly numbered Amendment No. 0002 (dated 7/21/2020) which is actually Amendment No. 0001. CPARS can be submitted in lieu of or in conjunction with the PPQ. The date for receipt of the CPARS and or PPQ changed from 8/7/2020 to 8/13/2020. The date and time for receipt of CPARS and or PPQ is 8/21/2020 at 1:00 pm, EST.

Question #2: Does the Attachment J-7 get included in the Offeror’s submittal or sent directly to you? [From RFP-The work/past performance/experience examples shall be completed by the references and submitted by the offeror within their proposal response package.] However, the attachment J-7 itself states it should be returned to you by 8/7.

Response: See formerly numbered Amendment No. 0002 (dated 7/21/2020) which is actually Amendment No. 0001. CPARS can be submitted in lieu of or in conjunction with the PPQ. The date for receipt of the CPARS and or PPQ changed from 8/7/2020 to 8/13/2020. The date and time for receipt of CPARS and or PPQ is 8/21/2020 at 1:00 pm, EST.

Question #3: Can project/contract experience be from the past 3 years or 5 years? (See question below, should references match projects?) [From RFP-Past Performance should include information about the ability to complete the requirements stated forth in the SOWs and demonstrate past performance of contracts of similar scope, size, and complexity within the last 5 years]

Response: The project/contract experience was corrected to read the last 5 years in lieu of the last 3 years on 7-21-2020.

Question #4: Are the “References” requested separate from the Past Performance/Experience (projects) [From RFP-Offerors shall list and provide at least 3 (commercial and/or government) references of the same or similar construction services performed in the past three years.]

Response: References of the same or similar constructions services performed in the past five years shall be commensurate with the past performance/experience (projects).

Question #5: Section 3 - Are the letters of commitment included in the 50-page count?

Response: Yes.

Question #6: Regarding Bid Bond: SF 1442, item 13b. indicates that an offer guarantee is required. Q&A # 4 in RFI Responses (provided with Amendment 2), states that the sample task order will not be awarded. Please advise/confirm whether a bid bond is required.

Response: A bid bond is not required for the Sample Task.

Question #7: I was curious if this was a follow-on requirement. If so, would it be possible for you to provide the incumbent information (we need the contract number and contractor).

Response: This is not a follow-on requirement and there is no incumbent information available.

Question #8: Does a double-sided page count as 1 page?

Response: No.

Question #9: Can we use 11”x17” folded pages as 1 page?

Response: Yes, a size 11”x17” page counts as 1 page.

Question #10: Do tabs count in the page count?

Response: Tabs are excluded from the page count.

Question #11: Can we get a fillable PDF version of the Solicitation Award Form 1442 to complete?

Response: Yes

Question #12: Is Form 1407 Pre-award Survey of Prospective Contractor – Financial Capability, due with this submission? And if so, does it count towards the page count or can it be added as an Appendix?

Response: The SF 1407 is excluded from the page count and can be submitted as an Appendix.

Question #13: There are no signature spaces on the Reps and Certs pages. If the Reps and Certs pages need to be included with the RFP, please confirm that the Reps and Certs do not count towards our page count, or can they be added as an Appendix?

Response: If active representations and certifications are in the System for Award Management (SAM), they can be added as an appendix. Certifications and representations are excluded from the page count as it can be uploaded from the federal System for Award Management.

Question #14: Request clarification on Subcontractor experience/reference requirements.

Per Amendment 2/Response to Question #14: “The requirement for three references applies to the prime and key subcontractor arrangements.” Does this mean that we only need to provide subcontractor experience and references if we have a teaming arrangement?

Response: Correct. A combination of three references shall apply to the prime and key subcontractor arrangements only. Otherwise, three references shall be provided for the prime.

Question #15: Request clarification on Subcontractor experience/reference requirements.

Per Section L/Page 96/Section 3: “Resumes, qualifications and commitment letters of the proposed Key Personnel for both the prime contractor and any sub-contractors that will be performing work under the resulting IDIQ contract shall be submitted. Resumes shall demonstrate that the proposed Key Personnel hold the qualifications necessary to successfully perform the duties as required per the master SOW and successfully administer an IDIQ contract and issued Task Orders. Offerors shall provide the key personnel titles/labor categories.” Please clarify if you want resumes for the proposed subcontractors for the Sample Task Order bid, or for any subcontractor anticipated for the IDIQ? Since each TO will bid and each one will have different trades, we cannot possibly know at this at this time which subs will be the best price and selected to award a scope of work. This would result in going over the 50-page limit to provide resumes for a bid list of potential trades.

Response: Resumes are excluded for the Sample Task order. Resumes are required for Subcontractor teaming arrangements for the IDIQ.

Question #16: Do the proposed OH rates in Cost Sections 5 and 6 need to match our CAS audited rates

Response: Yes for the base and option year periods.

Question #17: Are the labor rates provided in Cost sections 5 and 6 to be guaranteed for the life of the IDIQ for all Prime and Subcontractor wage categories? If not, what is the purpose of providing these rates?

Response: Yes. The purpose is to apply fixed hourly rates in the resultant contract awards.

Question #18: Confirm the requirement is hard copy (original + 1 copy) proposals delivered (electronic submission is not required). Where in the Kennedy Center should the hard copy be delivered?

Response: Due to COVID-19, electronic submission of proposals is required. Hard copy deliveries will not be accepted.

Question #19: We would like to request a one week extension of the proposal due date.

Response: The proposal due date is hereby changed from 8/13/2020 to 8/21/2020 at 1:00 pm, EST.

Question #20: Section L.6 of the solicitation states that an offer guarantee is required, but it says the amount is “TO BE DETERMINED.” Please confirm if a bid bond is required with this proposal submission or if it will be required on a task-order-by-task-order basis following contract award. If a bid bond is required with this proposal, please provide the percentage and/or amount requirements.

Response: A bid bond will be required on a task order by task order basis. Correct Clause H-24

- PERFORMANCE AND PAYMENT BONDS to read:

The Contractor shall furnish all bonds, including any necessary reinsurance agreements, before receiving a notice to proceed with the work or being allowed to start work. The penal sum of such bonds will be as follows:

(a) Performance Bonds: The penal amount of the performance bond shall be equal to one hundred percent (100%) of the original task order price and any pricing increases.

(b) Payment Bonds: The penal sum of such bonds shall be equal to one hundred percent (100%) of the original task order price and any pricing increases.

Question #21: Please advise whether this solicitation has a set-aside for Small Business Categories.

RESPONSE: Small business goals will be established on an individual task order award basis.

Question #22: Please consider accepting previously received PPQs or a CPARS as project references. (At this time of year, it is difficult to ask our clients to fill out a new PPQ, if they have done this for us previously.)

Response: CPARS shall be submitted in lieu of or in conjunction with the PPQ. The CPARS and or PPQ is to be submitted with the proposals on 8/21/2020.

Question #23: For Volume I, Technical Proposal, can the front-end documents (i.e., cover letter, cover sheet, table of contents, tabs) be excluded from 50-page count limitation?

Question #24: 1. For Volume I, Technical Proposal, can the Key Personnel and Sub-Contractor Letters of Commitment be excluded from 50-page count limitation?

Response: No. A single letter signed by all key personnel can be used.

Question #25: For Volume I, Technical Proposal, can PPQs/CPARS be excluded from the 50-page count limitation? Both documents are at least 5-pages long.

Question #26: For Volume II, Business and Price Proposal, can the front-end documents (i.e., cover letter, cover sheet, table of contents, tabs) be excluded from 25-page count limitation?

Question #27: For Volume II, Business and Price Proposal, can the SF 1442, all signed amendments and Reps and Certs be excluded from 25-page count limitation?

Response: Yes. Signed amendments and representations and certifications are excluded from the 25-page count limit.

Question #28: Missing Documents - Drawings G-005, S-101, S-102, S-103, S-201 are not included in documents provided under Amendment #2 - Confirm they are not to be included in the pricing or provide.

Response: Drawings are attached to this Amendment No. 0002.

Question #29: Please confirm we are to respond to Solicitation # 33310520R0014, and that

Solicitation # 3310520R0001 is no longer valid.

Response: Correct

Question #30: Please confirm that if selected to participate in this IDIQ, any selected party will not be prohibited from future solicitations because of their selection under this IDIQ.

Response: Awardees are not prohibited from future solicitations except where it may represent a conflict of interest.

Question #31: If there are no current task orders underway, or until the first task order is processed, please confirm whether the Monthly Reporting identified on page 17 is still required.

Response: Monthly reporting will commence upon the issuance of the first task order award.

Question: #32: Please confirm the submission method requirements. There appears to be mention of Email response being acceptable on page 93, indicating email responses to crice@kennedy-center.org. Alternatively, the SF 1442 form indicates hand delivered, sealed bid with public opening. Please confirm that email delivery of the proposal is acceptable.

Response: Due to COVID-19, only electronic submissions will be accepted.

Question #33: Please clarify the form and amount of offer guarantee that is required for the proposal.

Response: An offer guarantee will be required for each individual task order award, in lieu of the IDIQ contract.

Question #34: Is RFP attachment 3 required to be submitted with the proposal?

Response: The SF 1407 shall be submitted in Volume 2, Business Management Information as an Appendix and is excluded from the page count.

mailto:crice@kennedy-center.org

Question #35: Which section of the proposal should SF 1407 be included in, Volume 1 or

Volume 2?

Question #36: Amendment #1 - 1442 issued calls for an offer guarantee -- please confirm this to be included now in the submission or for each individual task orders as they are issued.

Response: An offer guarantee will be required for each individual task order award, in lieu of the IDIQ contract.

Question #37: Amendment #1 - Page 19 - section 11 Related Documents - please provide missing documents B and C or confirm they are not to be included in the pricing.

Response: Items related document Items B and C below will be included upon IDIQ contract award.

Question #38: Clarify section L.10 (page 93 / 94) - Volume II Section 6 - Sample task order -- This section calls for Section B to be submitted. Section B (page 7/8) does not provide for the sample task order but for the overall Master SOW. Please clarify what CLIN are being requested (1001 thru 1002 vs 2002 thru 4002) for the sample task order for both the Prime and the subcontractors or just the Prime. The subcontractors may not have the same labor descriptions for this work creating several pages for each subcontractor associated with the sample task order. Can this information be provided in a WBS Estimate vs Section B format for the sample task order.

Response: For the Sample Task Order, a WBS Estimate can be provided OR use The IDIQ, base year, CLINs 0001-0002, labor categories, labor rates, and overhead rates are illustrated for the purpose to structure the CLINs for a resultant contract award and shall apply to the Sample Task Order. A supplemental WBS estimate shall accompany CLINs 0001 and 0002 to capture labor categories, labor rates, and overhead rates not indicated.

Question #39: Clarify section L.10 (page 93 / 94) - Volume II Section 5 - Define "Cost breakdown of loaded labor rates shall be provided". Section B on (page 7/8) do not show a location for this or is this intended to be the burden rate CLIN 0002 item 1. If requesting a breakdown of the loaded labor rates, where does that go - Section B does not allow for this

Response: The IDIQ, base year, CLINs 0001-0002, labor categories, labor rates, and overhead rates are illustrated for the purpose to structure the CLINs for a resultant contract award and shall apply to the Sample Task Order. A supplemental WBS estimate shall accompany CLINs 0001 and 0002 to capture labor categories, labor rates, and overhead rates not indicated.

Question #40: Clarify L.12 Volume II - Business Management Information and Price / Cost Proposal - Section 5 - Item 3 - this is referring to the sample task order. Please clarify as this section is for the Master SOW and not the sample task order (section 6).

Response: This section applies to the Master SOW and not the sample task order.

3. Subcontractor: A thorough cost breakdown of the firm-fixed pricing for the sample Task Order SOW to include labor categories, unburdened labor rates, burdened labor rates, direct labor hours, travel, materials, overhead, G&A, other direct costs, and profit, (if applicable).

Question #41: L.10 Proposal Contents - Volume II Section 6 and L.12 Volume II - Business Management Information and Price / Cost Proposal - Section 6 is requesting information similar to Section 5 but for the sample task order (references only labor rates) The M.4 Price Evaluation Criteria Price / Cost Evaluation on page 106 calls for a firm fixed price of the sample task SOW. Section L.10 and L.12 do not reference a firm fixed price for the sample task SOW (only labor rates). Is the intent to provide labor rates only for the sample task order (noted in L.10 and L.12 for the prime and subcontractors) or a WBS Breakdown of the sample task order noted in Criterion 4 Sample Task Order showing a firm fixed price.

Response: The intent is to provide labor rates for the sample task order for the prime and subcontractors in combination with a WBS Breakdown in order to arrive at a firm-fixed price for the Sample Task Order.

Question #42: Criterion 4 Sample Task order page 104 calls for a Work Breakdown Structure (WBS) for correlation to the proposed technical approach to the master technical approach. Is the WBS breakdown for the master technical approach or the sample task order. Does JFKC have a WBS breakdown format desired or is it up to Grunley Construction to provide.

Response: Contractor WBS breakdown format shall be provided. The WBS applies to the Sample Task Order.

Question #43: In Section C.3 on page 10 the solicitation states the following: “The Contractor shall possess in-house capabilities or employ the services of Lead Architect-Engineering (A-E) Design Firm(s) experienced in the design, development, and coordination of projects within the scope of this contract.”

If we plan to employ the services of outside A-E firms, please confirm the following:

(i) Whether we need to identify those firms at this point and if so what documentation we need to provide about the capabilities of those firms.

Response: Identification of the A/E firms is not required at this time. Requirements for A/E services will be determined on a task order basis. This is not intended to be a design build IDIQ contract.

(ii) If yes to above, than we can submit the names of more than one firm; the solicitation wording suggests this but we would like to be sure.

Response: See response to 43.i above.

(iii) Whether we can employ the services of an A-E firm engaged on other projects at the JFKC, including potential projects under this IDIQ.

Response: No, A/E firms currently under contract with JFKC are not eligible for work under the construction IDIQ contract.

Question #44: For the Key Personnel to be identified as outlined in Section C.6 on pages 11-12, please confirm whether we can list more than one person for each of the key positions: Project Manager, Site Superintendent, Contractor’s Quality Control Manager (QCM), and Contractor’s Safety Manager (SM).

Response: Yes, listing more than one person for each of the key positions is acceptable.

Question #45: For the Past Performance Questionnaires, can you please confirm whether or not they count in the 50 page limit? If they do, we would like to request that they be excluded from the page limit due to the length of the questionnaire.

Response: The PPQ and or CPARS are excluded from the page limit.

Question #46: On page 89 of 104 in the solicitation it states “Technical proposal (Volume I) shall not exceed 50 pages, including cover page (introduction letter of intent signed by an authorized official on behalf of the company), Table of Contents, Tables, Figures, and Graphs.” Based on past government pursuits the TOC and Tabs are excluded from the page count. For this solicitation, we would like to request that these pages are excluded from the page count.

Response: Due to the numerous request to exclude the introduction letter of intent signed by an authorized official on behalf of the company), Title Sheet, Cover letter, and Table of Contents, are excluded from the page count.

Question #47: On SF 1442, it states a bid guarantee is required for this solicitation. Please provide an amount for the bid guarantee.

Response: A bid bond will be required on a task order by task order basis. See revised Section H-24 Performance and Payment Bonds.

Question #48: Will a field office be required for the full-time on-site Project Manager?

Response: Field office requirements will be determined on a task order basis.

Question #49: Can the water pumped from the 60” river water intake pipe be pumped back into the river or will it need to be removed from site and disposed of?

Response: For the purposes of the sample TO, the water from the river intake pipe can be pumped back into the river.

Question #50: Does the contractor parking rate for oversized vehicles differ from the standard rate?

Response: Based on space availability, oversized vehicles may use the JFKC service tunnel or parking lanes. There is no charge.

Question #51: Will the goals for the minority participation remain the same throughout the entire IDIQ?

Response: No.

Question #52: Since the solicitation states that the Sample Task Order will not be awarded, it will be unlikely that the specialty (sub)contractors required to perform the work described in the documents provided will respond as necessary to allow the Offeror's to provide a complete response in accordance with the solicitation. How should this be addressed with the subcontractor community in order to develop interest and participation? Will this work ever be awarded? If the work will never be awarded how should the Offeror's account for the lack of subcontractor input?

Response: The sample task order is an actual award that was completed in October of 2019; a comparison of the sample task order to the actual award will be conducted. Development of the proposal is the responsibility of the offerors.

Question #53: Amendment #1 was not issued, only Amendment #2 is included on beta.SAM.GOV, please provide Amendment #1.

Response: This Amendment No. 0002 corrects the numbering of amendment to indicate the Amendment No. 0002 that was issued on 7/21/2020 is actually Amendment No. 0001.

Question #54: Referencing Section C.3. Scope of Work D. please confirm that the dollar amount order of magnitude for each Task Order under this IDIQ is between $150,000.00 and $30,000,000.00, with a maximum under this IDIQ of $50,000,000.00.

Response: The total aggregate amount of the IDIQ award is $50,000,000.00. No single task order will be awarded for more than $30,000,000.00.

Question #55: Referencing Section L. 10 PROPOSAL CONTENT, under Volume II, Price/Cost, Section 5, Section B is referenced; then under Sample Task Order, Section 6, section B is referenced again, please clarify what is to be included in each of these sections.

Response: Section 5 applies to the IDIQ. Section 6 applies to the Sample Task Order.

Question #56: We are asking for further clarification regarding the number of required project examples. The RFP states “at least 3” references are required. You clarified that the references are to match the past performance/experience examples we provide. Can you please clarify whether a teaming partner must have the same number of project references (at least three)?

Response: A total of three references is combined and does not apply individually to either the prime or teaming partner.

Question #57: Do letters of commitment need to be a separate document?

Response: No. See response to Question No. 24

Question #58: Will a brief statement of commitment noted on the key personnel resumes suffice as a letter of commitment?

http://beta.sam.gov/

Response: Yes. See response to Question No. 24

Question #59: Section 2: Technical Approach, requests that we provide narratives for Sample Task Order SOW; however, there is a specific section, Section 4: Sample Task Order, that requests additional narratives as well. Due to the page limitations, is it safe to assume that the contractor can reference that the Sample Task Order SOW information requested in Section 2 is provided in further detail under Section 4?

Response: Technical approach is hereby deleted from Section 2. Refer to Section 4 for Sample Task Order instructions.

Question #60: The RFP states that, “The Contractor shall possess in-house capabilities or employ the services of Lead Architect-Engineering (A-E) Design Firm(s) experienced in the design, development, and coordination of projects within the scope of this contract.” Would the participation in the selected Construction IDIQ team preclude an A-E firm from competing for any future A-E lead IDIQ contracts that may be awarded during the term of the Construction

IDIQ?

Response: Identification of the A/E firms is not required at this time. Requirements for A/E services will be determined on a task order basis. This is not intended to be a design build IDIQ contract.

Question #61: Please clarify if the hourly rates in table B.1 are to be loaded or unburdened. If they are to be loaded, is this to include all burden, overhead, and profit?

Response: Hourly rates shall be loaded with burden, overhead, and profit.

Question #62: Other Direct Costs are typically determined on a task order basis, and the description for these items in table B.1 is given as “TBD.” Are offerors to fill out base year and option year pricing for Other Direct Costs at this time? If so, please clarify what items should be included in Other Direct Costs.

Response: No, ODC’s shall apply on a task order by task order basis for the base year and each option year period.

Question #63: Is the “Overhead rate of direct cost” in table B.1 to include field office overhead, home office overhead, or both field and home office overhead?

Response: Home office overhead shall be included, field office costs shall be determined on a task order basis.

Question #64: Can costs for other contractor staff and consultants, such as a Project Scheduler, be added to task orders as needed?

Question #65: The original solicitation listed a due date of 8/10; the replacement solicitation (0014) listed the due date as 8/13; please confirm the due date is 8/13.

Response: The RFP closing date is extended to 8/21/2020.

Question #66: Please clarify the definition of on-site for a project manager. Would a Project Manager located in a local office in the Washington DC metropolitan area satisfy this requirement, or is it the expectation that the Project Manager and the Superintendent be on the Kennedy Center campus when work is underway?

Response: An onsite superintendent is required for each individual task order during all construction activities. Requirements for a full-time onsite project manager will be determined on a task order by task order basis.

Question #67: Is there a value threshold for when a Superintendent may only perform on a single task order? If applicable, also for when a Project Manager will be required onsite?

Response: A superintendent is required for each individual task order. Requirements for a full time on site project manager will be determined on a task order by task order basis.

Question #68: What percentage of work is anticipated to be valued below $10 million?

Response: The percentage of work valued below $10 million is undetermined at this time as project are still under development. It is approximated that at least 50% may be under $10 million.

Question #69: A Pre-Award Survey SF 1407 is required with this proposal. Typically, a Pre-award Survey form is required to be submitted separately from the proposal volume(s), given the sensitive information within the form. Please clarify whether this is the requirement for this proposal.