RFP No. 33310520R0014 for Large Construction.pdf

Appendix C

LARGE IDIQ CONSTRUCTION PROJECTS

March 2020

JOHN F. KENNEDY TABLE OF CONTENTS

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DIVISION 01 GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 00 Work Restrictions 01 22 00 Unit Prices 01 23 00 Alternates 01 26 00 Contract Modification Procedures 01 29 00 Payment Procedures 01 31 00 Project Management and Coordination 01 32 00 Construction Progress Documentation 01 32 13 Scheduling of Work 01 33 00 Submittal Procedures 01 42 00 References 01 45 00 Quality Control 01 50 00 Temporary Facilities and Controls 01 59 50 Safety and Health 01 60 00 Product Requirements 01 73 00 Execution Requirements 01 73 29 Cutting and Patching 01 73 50 Fire Prevention Precautions for Hot Work 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data 01 79 00 Demonstration and Training

JOHN F. KENNEDY SUMMARY OF WORK

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SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 PROJECT IDENTIFICATION

A. Project Name and Location:

1. The John F. Kennedy Center for the Performing Arts, Washington, DC.

a. Specific project location will be included in the project Task Order.

B. Project Summary Description will be included in the project Task Order

C. Architect: The term “Architect” refers to the project designer. The Architect’s status relative to the construction will be delineated in writing by the Contracting Officer prior to the pre-construction conference.

D. Construction Manager: If required will be indicated in the project Task Order.

E. The Contracting Officer for the project is:

1. Cecelia Royster, Chief of Contracting, The John F. Kennedy Center for the Performing Arts, Washington, DC; 202416-7993.

2. The Contracting Officer is referred to in Contract Documents as both “Contracting Officer” and “Contracting Officer’s Representative (COR)”.

1.2 PHASED CONSTRUCTION

A. The Work shall be conducted in the number of phases indicated in the project Task Order.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion dates, Government inspection and approval dates, and move-out and -in dates of Government's personnel for all phases of the Work.

1.3 WORK UNDER OTHER CONTRACTS

A. The Contractor shall cooperate with other contractors performing related work, including providing access to the project site, labor, materials and other costs necessary to satisfactorily coordinate and schedule the Contract work with work performed under other contracts.

B. Concurrent Work: Separate contract work may be awarded by the Government for performance of certain construction operations that will be conducted simultaneously with the Work of this contract. Interface and staging work under this Contract shall be satisfactorily conducted in compliance with the schedule requirements of the related concurrent separate contract work.

Coordinate work under this Contract with work of separate contracts through the COR.

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1.4 WORK BY THE GOVERNMENT

A. The Contractor shall cooperate with Government employees performing related work and required maintenance. Provide access to the project site and coordinate with the COR to schedule the Government work.

B. SCHEDULE OF GOVERNMENT REMOVED PROPERTY

1. Government will remove and dispose of identified items prior to construction.

1.5 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

A. The Work may include Government-furnished property to be installed by the Contractor:

1. Contractor shall include the anticipated date Government-furnished items will be required for installation into the project construction schedule issued at the beginning of the project.

2. Contractor is responsible for accepting delivery and storage of Government-furnished property until time of installation.

3. Once Government-furnished items are turned over to the contractor, the contractor is responsible for proper installation of the items and providing protection of the items through substantial completion.

1.6 SCHEDULE OF GOVERNMENT-PROVIDED PROPERTY

A. The project may include Government-provided property to be furnished and installed by the Government:

1. Contractor shall coordinate with Government as required to provide access and facilitate installation of Government-provided property.

2. Contractor shall include the anticipated date Government-provided items will be required for installation into the project construction schedule issued at the beginning of the project.

3. Once Government-provided items are installed the contractor is responsible for providing protection of the items installed through substantial completion.

1.7 PROJECT MOCKUPS

A. Construct indicated project mockup, in location within limits of construction to be directed by

COR.

1. Provide mock-up panels as indicated in individual specification sections.

2. Mockup shall contain construction, finishes, equipment and accessories as follows, and as indicated on Contract Drawings. Do not begin finish Work until consolidated finish mockup has been accepted by COR.

3. Mock-up panels shall remain on the project site until related construction is completed and approved. Mock-up panels shall not be removed without approval of the COR.

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4. Consolidated finish mock-ups can be constructed in-place and incorporated into the final construction if approved.

5. All mock-up panels and unapproved mock-ups in-place shall be removed at the end of construction.

1.8 MISCELLANEOUS PROVISIONS

A. Extension or repair of existing conditions and finishes shall correspond in all respects with the existing conditions to which it connects in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the COR.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

5. Unless otherwise noted new piping or new material shall not be installed through existing ductwork without prior written authorization by COR.

C. Existing utility services shall be disconnected and removed to the extent indicated. Utility services not indicated to be removed in the contract documents shall not be removed without prior written approval of COR.

1. Refer to Division 1 Section WORK RESTRICTIONS for additional requirements. Work affecting areas outside limits of construction shall be evaluated with respect to its impact in coordination with COR.

D. Removed items indicated to remain the property of the Government shall be stored on site where directed by the COR.

E. Security Requirements: Comply with security regulations imposed by the John F. Kennedy Center for the Performing Arts, including necessary security clearances.

1. Submit to the COR a list of the names and addresses of all employees and Subcontractor employees, before employees begin work at the site.

a. Security Clearance: Within fifteen (15) days of the Notice to Proceed and within seven (7) days of intent to work in any area of the building or grounds, submit to the COR a list of the Contractor’s principal staff assignments, including the Field Superintendent and other field personnel in attendance at the site.

b. Attach to the list the following completed forms and information each contractor employee:

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1) Part I of the “Personal Data” of the John F. Kennedy Center for the Performing Arts Contractor ID Request” form provided at the end of this section.

2) A clear, legible photocopy of the contract employee’s driver’s license.

3) A picture ID is required to obtain a John F. Kennedy Center for the

Performing Arts Contractor ID.

c. Limit list to those individuals that are scheduled to work on site. Submitted lists with all company personnel will be rejected resulting in delay of entry into the Kennedy Center.

d. Submit list and attachments to COR for processing by the Security Office where personnel privileges will be determined.

e. Revise the list when personnel not already on the list are to perform work at the site.

f. Submit the revised list to the COR five (5) days prior to personnel reporting to the site.

g. Should suitability issues be discovered which would preclude and individual from being granted access to the premises, the Security Office will notify the COR so arrangements can be made for a replacement. Time must be allowed for the screening of these replacements.

h. The designated point of building entry and exit for all personnel shall be determined at the Pre-Construction Meeting.

i. All personnel are required to “sign-in” and “sign-out” each day in Kennedy Center Contractor Log books, as directed by the security staff.

j. The Government is not responsible for any project delays due to security processing of contractor and subcontractor personnel.

2. Provide to the COR, the names and telephone numbers of the Contractor’s project executive, project director, superintendent, and authorized alternate individuals who can be reached on a 24-hour basis.

3. Each individual will be issued a “Contractor” badge at the beginning of each day. This badge must be worn in a visible manner at all times and returned to the security officer when “signing out” at the end of each day. Contractor’s field supervisor will be responsible for lost or misplaced “Contractor” badges; failure to report missing badges will delay personnel entering onto Kennedy Center premises.

4. Provide the name and phone number of a Contractor employee to handle all security-related issues.

a. Contractor’s Security POC shall communicate as necessary with the COR or with the Kennedy Center Chief of Security.

b. Contractor’s Security POC shall sign out personnel badges and vehicle registration cards, and distribute them to all Contractor personnel working on site.

c. Contractor’s Security POC shall ensure that all Contractor personnel working on site are US citizens or possess proper work permits and documents.

d. Contractor’s Security POC shall submit up-to-date personnel and vehicle registration rosters to the Kennedy Center Chief of Security, as required by the Kennedy Center.

5. Contractor’s employees requiring access to portions of the building beyond the Project limit lines shall sign in and out with John F. Kennedy Center for the Performing Arts security personnel.

6. Contact with security personnel shall be coordinated through the Kennedy Center Chief of Security. Contractor is required to submit a written request seven (7) working days in advance to the COR for work required in areas beyond the Contract Limits. Obtain the

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COR’s approval prior to initiating requested Work. Each written request must include hours, dates, intended work, and personnel required to perform the Work.

7. Escorted areas: The John F. Kennedy Center for the Performing Arts will furnish a list of spaces where Contractor’s personnel must be accompanied by Kennedy Center personnel as escort.

8. Restricted areas: The John F. Kennedy Center for the Performing Arts will furnish a list of restricted areas. Contractor’s personnel must be accompanied by Kennedy Center personnel at all times in such areas.

9. Construction personnel entering JFKC building with personal property, including tools and equipment, will be subject to inspection by Kennedy Center authorized representative. An inspection will be required in order to exit the building with personal property.

a. Contractor has the option to provide a lockable gang box for storing tools and equipment used daily on site. Coordinate the delivery and placement of the gang box with the COR.

b. Contractor shall have access to keys for unanticipated security checks.

10. Any exterior openings to the building must be closed and secured with means acceptable to the Contracting Officer and Security at the end of each workday. Doors that are required to remain open at night to facilitate Work shall not be left unattended.

F. Work Stoppage/Limited Access Periods: During the construction performance period (including all extensions), the Contracting Officer reserves the right to stop work to allow for unanticipated scheduling of events.

1. The stoppage of work may occur in hourly increments, with no advance notice, and shall be jointly documented by the Contracting Officer and the Contractor.

2. Reasons for work stoppages include but are not limited to special functions, theater events and dress rehearsals.

3. The Contractor is not to perform work that will cause interference with the performing arts schedule. Interference is defined as restrictions that may be caused by noise, dust, debris, equipment or Contractor personnel conflicting with the scheduled performance.

4. In planning his weekly activities, the Contractor shall consider the Kennedy Center performing arts schedule and all revisions thereto. The Contractor shall keep himself informed of the weekly schedule of performing activities.

5. When the contractor is forced to stop work completely due to unscheduled Kennedy Center functions, the Contractor is to document the date, time, activity in progress when stoppage occurred and a list of the workers on site.

6. The number of days of work stoppage during the construction period will be identified in each task order.

7. See Division 01 Section WORK RESTRICTIONS for additional requirements.

1.9 CONTRACT MANAGEMENT

A. Notwithstanding the Contractor's responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the JFKC and the Contractor.

B. The following individuals will be the JFKC's point of contact during the performance of the contract:

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1. Contract Administration

a. The Contract Specialist assigned to this project will perform all contract administration.

b. The Contract Specialist assigned to administer this project shall be determined at the

Contract award.

1. Contracting Officer's Representative assigned to this project shall be determined at the Contract Award.

1.10 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

A. Subsequent to contract award, the government will designate representative(s) (CORs) for the overall project. This designation shall be furnished in writing, to the contractor simultaneously with the contract award. CORs are authorized by the CO to act within the limitations and restrictions set forth herein and imposed by the CO. This authority includes and is limited to:

1. Interpreting the Construction Documents and Statement of Work.

2. Monitoring contractor performance within the scope of the contract

3. Making recommendations to the CO concerning acceptance or rejection of work.

4. Controlling technical interface with the contractor.

5. Reviewing and investigating any delay(s) or proposed contract change(s) and making recommendations to the CO.

B. This designation specifically does not include authority to:

1. Direct changes in the scope, price, terms or conditions of the contract.

2. Execute modifications, including no-cost modifications, to the contract or specifications.

3. Bind the government by agreement in terms of a proposed contract change.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION

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JOHN F. KENNEDY WORK RESTRICTIONS

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SECTION 01 14 00 WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. COR will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways, sidewalks, and entrances serving the premises clear and available at all times to the Government, Government employees and visitors. Do not use these areas for parking or storage of materials. Ensure that pedestrian access between exterior Grand Stairs and entrance to Hall of States is maintained free and clear at all times

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site, and to coordinate with concurrent work under separate contracts.

4. Maintain existing building in a safe and weather tight condition throughout the construction period.

5. Repair damage caused by construction operations. Take precautions to protect the building, its occupants and the public during the construction period.

6. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

7. Space on the premises outside of the work areas may be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange and gain approval for use of this space through the COR.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government or other's property, shall become the property of the Contractor and shall promptly be removed from the site.

Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. Fossil fuel-burning equipment shall not be used inside the building without prior permission of the COR. In such cases, the Contractor shall provide the COR with a written plan including fire protection safeguards, and procedures for ventilation and monitoring of emissions.

10. Keep all barricades clean, tidy, and in good repair throughout the duration of the project.

11. Provide and maintain walk-off mats at all exit points from the work area.

12. Any temporary sign outside of the work area must be professional in appearance and approved by the COR.

13. Provide and maintain a smoking and break area outside the building. Furnish trash cans and ash urns for this area. Area will be kept neat and orderly and will be cleaned daily.

Location of the smoking/break area may be relocated as required by JFKC performance and events schedule.

14. Penetrations through perimeter walls, roofs, windows, doors, etc. shall be secured in a manner acceptable to COR prior to Contractor’s close of business on the day of penetration.

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A joint inspection of the site shall be made with the Contractor, COR, and Security before dismissing field personnel.

1.2 LIMITS OF CONSTRUCTION AND CONSTRUCTION FENCE

A. Limits of Construction:

1. The Limits of Construction are shown on the Contract Documents.

2. The contractor shall limit use of the premises to the work in areas indicated, to allow for

Government occupancy and public use.

3. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

4. Areas of the existing building which are not in the scope of work shall be off-limits. All other areas of the existing facilities shall be off-limits to construction personnel without prior approval from COR.

B. Temporary Barriers: Provide lockable, fire-rated temporary barriers of construction indicated on Contract Drawings.

1. All door hardware and padlocks shall be Medeco

2. Coordinate keying with security.

3. Furnish keys for locks to COR.

1.3 CONSTRUCTION DELIVERIES AND PARKING

A. Deliveries and Storage:

1. Coordinate Contractor deliveries to the site with the COR, and with concurrent work under separate contracts.

2. At no time will the Government bear the responsibility to receive supplies or goods, inspect nor provide conveyance of the supplies to the worksite for the intended recipient.

a. Contractor is responsible for all loading activities and transportation of goods and materials from the loading docks to the project location.

3. Use of existing loading dock facilities: Loading Dock No. 1 accessible from the service tunnel entrance on F Street, is the only dock available for use by Contractor.

a. From 12:01 AM to 6:00 AM, loading dock is closed, but may be available for

Contractor use, and shall be shared with contractors on other contracts with seventy-two (72) hours advance notice to COR prior to each delivery.

b. From 6:01 AM to 12:00 AM, loading dock is available for Contractor use and shall be shared with Government activities and with contractors on other contracts on a first-come-first-served, wait-your-turn basis.

c. Advance notice must be given for all deliveries, to include hours, dates, model and year of vehicle, name of company on vehicle, and personnel responsible for vehicle while located at the Kennedy Center.

4. Exterior staging area:

a. Exterior area(s) available for contractor staging are as indicated on the contract documents.

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b. Contractor is responsible for protecting surfaces within the designated staging area(s). Staging area shall be restored to its original condition at the completing of construction.

c. Make deliveries to the staging area between the hours of 6:00 AM and 4:00 PM, with twenty-four (24) hours advance notice to COR prior to each delivery.

d. Comply with District of Columbia noise ordinances.

e. Coordinate deliveries with the COR and JFKC performance schedules.

5. Permission for deliveries at other times shall have prior written approval of COR, with at least seventy-two (72) hours advance notice by Contractor.

6. Storage: Mechanical rooms and electrical rooms shall not be used for storage during construction.

7. Prior to project completion, clean and restore such areas to condition existing prior to start of construction.

B. Vehicular Access around the Kennedy Center:

1. Contractor shall allow for continuous vehicular access during construction. Reasons for continuous vehicular access include but are not limited to the following:

a. Visitor arrival and departure, patron access, KC events, vehicles and functions, and other ongoing construction projects.

C. Contractor Parking:

1. No on-site parking is allowed. Contractor vehicles illegally parked on-site will be ticketed and towed at Contractor’s expense.

2. Pay parking for employees of Contractor is available in the Kennedy Center garage.

3. Cost of Parking as of January 2020 is as follows:

a. $11 per day only at the level C self-service lanes, Credit/Debit card only. Cash is not accepted.

b. $112 per calendar month. Monthly parking passes shall be obtained from the JFKC parking contractor located in the Parking Office.

4. Contractor vehicle parking shall be confined to Level C parking level and in areas designated by COR.

5. During times of peak parking garage capacity, contractor parking may be limited or redirected to a different location.

D. The Government will occupy the site and the existing building during the entire period of construction.

E. Cooperate with the Government's representatives during construction operations to minimize conflicts and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

F. The Government reserves the right to occupy and to place and install equipment in completed areas of the Project prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully

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completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

3. The warranty period for the occupied portion of the building only will commence on the date of occupancy by the Government.

1.4 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the hours of 6:00 AM to 12:00 AM, seven days a week.

B. Contractor's General Working Hours:

1. Contractor on-site working hours: The Contractor shall perform construction services between the hours of 6:00 AM – 4:00 PM, local time, Monday through Friday, excluding Federal Holidays. The Contractor shall obtain written approval from the COR to perform work outside of these hours.

2. Contractor may work on-site at other hours only with COR’s prior written approval, with at least seventy-two (72) hours advance request by Contractor.

C. Contractor's Required Working Hours: The following work shall be performed during the following hours:

1. Deliveries: As specified under Deliveries and Storage above.

2. Noisy and/or Dusty work: Contractor shall maintain the ability to close doors located in acoustic walls during noise-generating activities, or as long as practicable.

a. Significant noise-producing or vibration-producing Work shall not be performed between 8:00 AM and 12:00 AM. Such work can be performed between 12:01 AM and 6:00 AM with prior approval from COR. Significant noise-producing or vibration-producing Work is defined as noise in excess of 45 dba, measured just outside of Project limit line. Contractor is responsible for complying with all local noise ordinances.

b. Between the hours of 8:00 AM and 12:01 AM the maximum construction noise level measured just outside of Project limit lines shall be 45 dba.

c. Removal of debris from the building shall be performed between 7:00 AM and 4:00 AM 6:00AM and 8:00AM, Monday through Friday. Removal of debris at other times shall have prior written approval of COR, with at least seventy-two (72) hours advance notice by Contractor.

D. Utility Service Interruptions :

1. All requests for utility services interruptions must be requested a minimum of fourteen (14) business days prior to the outage request date.

a. Complete and submit the “Request for Utility Interruption Work Permit” attached at the end of this section.

b. Any required utility interruptions beyond the project site shall be coordinated with the appropriate utility department.

2. Utility interruptions shall be performed between 12:01 AM and 8:00 AM.

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a. See Division 01 Section TEMPORARY FACILITIES AND CONTROLS for additional information and procedures utility service interruption.

b. See Section 01310 PROJECT MANAGEMENT AND COORDINATION for additional requirements.

3. Work under this Contract shall be performed at no additional cost to the Government.

1.5 ELECTRONIC SECURITY AND DETECTION SYSTEMS

A. Maintain existing security and detection systems indicated to remain in service and protect the systems against damage during demolition and construction activities. Do not interrupt, disconnect, remove, tamper with, or cover any systems serving occupied or used facilities, except when authorized in writing by the COR and the Security Office.

1. Contractor is required to submit a written request seven (7) working days in advance to the COR for work required that will affect Kennedy Center systems. Obtain the COR's approval prior to initiating requested Work. Each written request must include hours, dates, intended work, and personnel required to perform the Work.

2. The COR will submit the request to the Security Office for approval.

B. Provide bypass connections as necessary and as directed by the Security Office, to maintain continuity of fire alarm, smoke detection, and security systems to occupied areas of building.

Obtain Security Office and COR approval if a shutdown of a system is necessary during changeover. Arrange for shutdown of system to occur before or after Kennedy Center staff working hours.

C. Any system wiring or device accidentally damaged or disturbed during construction activities must be reported to the Kennedy Center Security Operations Center within five (5) minutes of occurrence, and to the COR once the occurrence is under Kennedy Center control.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

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JOHN F. KENNEDY UNIT PRICES

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SECTION 01 22 00 UNIT PRICES

PART 1 - GENERAL

1.1 SUMMARY

A. A unit price provides an amount proposed by the Contractor and stated on the Bid Form as a price per unit of measurement for materials or services that will be added to or deducted from the Contract price by change order if the estimated quantity of the corresponding work required by the Contract Documents is increased or decreased.

B. Unit prices include all necessary material and labor costs, overhead, profit, taxes, shipping and other related expenses for the added or deducted work.

1.2 PROCEDURES

A. Measurement: Method of measurement for each unit price is specified in the specification section applicable to the work.

B. Verification: The Government reserves the right to reject the Contractor's measurement of work in place that involves use of an established unit price, and to have this work measured, at the Government's expense, by an independent surveyor acceptable to the Contractor.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 UNIT PRICE SCHEDULE

A. Unit Price requirements will be indicated in the project Task Orders.

JOHN F. KENNEDY ALTERNATES

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SECTION 01 23 00 ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. An alternate provides an amount proposed by the Contractor and stated on the Bid Form for certain work that will adjust the Base Bid amount if the Government decides to accept the corresponding change in the products, materials, equipment, systems or installation methods described in the Contract Documents.

B. The amount for an alternate is the total net adjustment from the Base Bid to incorporate the alternate work into the project Work.

C. Alternate work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the alternate description.

1.2 PROCEDURES

A. Selection: Acceptance or rejection of each alternate will be made by the Government prior to award of the Contract, and the Base Bid amount will be adjusted accordingly for accepted alternates to establish the contract price.

B. Notification: Immediately following award of the Contract, the Contractor shall notify each party involved, in writing, whether each alternate has been accepted or rejected.

C. Coordination: The Contractor shall modify or adjust affected adjacent work as necessary to completely and fully integrate the accepted alternate work into the project Work.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Project Alternates will be indicated in the Task Order.

JOHN F. KENNEDY CONTRACT MODIFICATION PROCEDURES

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SECTION 01 26 00 CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

B. Related Sections:

1. See Division 1 Section UNIT PRICES for administrative requirements for using unit prices.

2. See Division 1 Section ALTERNATES for administrative requirements for using alternates.

1.2 MINOR CHANGES IN THE WORK

A. COR will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions" or other document approved by the COR.

1.3 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: COR will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by COR are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within ten (10) business days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change.

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1. Include a statement outlining reasons for the change and the effect of the change on the Work.

2. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

3. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

4. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 1 Section PRODUCT REQUIREMENTS if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use AIA Document G709 or other document approved by COR. Notify COR of potential change orders within five (5) days of event. Provide a written cost proposal within thirty (30) days.

1.4 DIFFERING SITE CONDITIONS

A. The contractor shall promptly, and before the conditions are disturbed, give a written notice to the Contracting Officer of:

1. Subsurface or latent physical conditions at the site which differ materially from those indicated in this contract.

2. Unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inherit in work of the character provided for in the contract.

B. The Contracting Officer shall investigate the site conditions promptly after receiving the notice.

If the conditions do materially so differ and cause an increase or decrease in the Contractor’s cost of, or the time required for, performing any part of the work under this contract, whether or not changed as a result of the condition, an equitable adjustment shall be made under this clause and the contract modified in writing accordingly.

C. No request by the Contractor for an equitable adjustment to the contract under this clause shall be allowed, unless the Contractor has given the written notice required; provided, that the time prescribed in (A) above for giving written notice may be extended by the Contracting Officer.

D. No request by the Contractor for an equitable adjustment to the contract for differing site conditions shall be allowed if made after the final payment under this contract.

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1.5 CHANGE ORDER PROCEDURES

A. On COR's approval of a Proposal Request, COR will issue a Change Order for signatures of Contracting Officer and Contractor on AIA Document G701 or other document approved by the

COR.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Contracting Officer may issue a Construction Change Directive on AIA Document G714 or other document approved by the Contracting Officer. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

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PART 3 - EXECUTION (Not Used)

JOHN F. KENNEDY PAYMENT PROCEDURES

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SECTION 01 29 00 PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets.

2. Submit the Schedule of Values to COR at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

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5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by COR and paid for by Government.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Government and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. COR will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule.

Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Supplemental Instructions issued before last day of construction period covered by application.

E. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Submittals Schedule (preliminary if not final).

5. List of Contractor's staff assignments.

6. Certificates of insurance and insurance policies.

7. Performance and payment bonds.

8. Data needed to acquire Government's insurance.

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F. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Government occupancy of designated portions of the Work.

G. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements. See Division 1 Section CLOSE

OUT PROCEDURES

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706-1994, "Contractor's Affidavit of Payment of Debts and Claims." AIA

Document G706A-1994, "Contractor's Affidavit of Release of Liens." AIA Document G7071994, "Consent of Surety to Final Payment."

5. Evidence that claims have been settled.

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PART 3 - EXECUTION (NOT USED)

JOHN F. KENNEDY PROJECT MANAGEMENT AND COORDINATION

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SECTION 01 31 00 PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Conservation.

3. Administrative and supervisory personnel.

4. Conferences and meetings.

5. Utility service interruptions.

6. Cleaning and protection.

7. Requests for Interpretation (RFIs).

1.2 DEFINITIONS

A. RFI: Request for Interpretation from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work.

Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Schedule construction operations in the sequence required to obtain the best results to comply with project phasing requirements.

3. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

4. Provide for coordinated incorporation of Art and Architecture elements, Contractor's accepted Value Engineering proposals and Change Orders.

5. Coordinate with work to be completed by Government or other Government contractors.

B. Notification: Where necessary, prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. When applicable, include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

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1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

1.4 COORDINATION DRAWINGS

A. General:

1. Requirements for coordination drawings will be indicated in the Project Task Order.

2. Submit Coordination Drawings for integration of different construction elements. Show sequences and relationships of separate components to avoid conflicts in use of space.

Indicate relationship of components shown on separate Shop Drawings.

3. Indicate all dimensions provided on Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment, minimum clearance requirements, amounts of equipment and material to be installed, or other requirements.

Provide alternate sketches for resolution of such conflicts to Architect for review. Minor dimension changes and difficult installations shall not be considered changes to the Contract.

4. Indicate required installation sequences.

5. Refer to Division 02 through 28 Sections for additional Coordination Drawing requirements.

6. Maintain Coordination Drawings at Project site available for reference to Architect.

7. Keep reproducible originals of Coordination Drawings updated with revisions to reflect actual construction. Make drawing revisions at time of change to construction.

B. Organize Coordination Drawing submittals as follows:

1. Floor plans: Provide Coordination Drawings for each floor showing architectural and structural elements, and mechanical, plumbing, fire protection, fire alarm, and electrical Work on floor plans, reflected ceiling plans and in section.

2. Mechanical rooms: Provide Coordination Drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire protection, fire alarm, and electrical equipment.

3. Structural penetrations: Provide Coordination Drawings for each floor indicating penetrations and openings required for all disciplines.

4. Imbeds:

a. Provide Coordination Drawings for each floor indicating sizes and locations of imbeds for metal fabrications, sleeves, anchor bolts, bearing plates, and angles, slab depressions for floor finishes, curbs, and similar items.

b. Identify dimensional changes that may be necessary to coordinate the Work.

5. Provide coordination drawings where close and careful coordination is required for installation of products and materials supplied and installed by separate prime contractors, fabricated offsite by separate entities or where limited space availability necessitates maximum utilization of space for efficient installation of different components.

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C. Include signature of representative of each trade or Subcontractor affected on Coordination Drawings, verifying their review and approval that their respective Work has been coordinated with each other trade and with architectural and structural Work.

D. Format:

1. Prepare Coordination Drawings in uniform size on paper…