33-4052 RFTP Evaluation Checklist.pdf

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SCRAP Property (Letterkenny) 33-4052 Technical Proposal (TP) Evaluation Form Instructions- To indicate "Acceptable" or "Unacceptable", mark the appropriate box with an "X".

Name of Evaluator-

Name of Company Being Evaluated-

1 Copy of the title or existing lease agreement for the facility.

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Date of Evaluation-

Submitted By:

E.2 Operational Plan: This Mutilation/Demilitarization Condition of Sale (MCOS/DCOS) contract requires property to be fully drained and purged of liquids, batteries, and Ozone Depleting Substances (ODS) then demilitarized and/or mutilated and certified prior to title transfer. Property received by the Purchaser may not have been previously drained or purged of hazards including, but not limited to, fuel, antifreeze, coolants, engine oil, transmission fluid, axle and differential oil, transfer case oil, lubricants, batteries, and ODS. Any generated hazards during the drain and purge process will be the responsibility of the Purchaser to properly collect, store, and recycle or dispose IAW all Federal, state, and local regulations as well as EPA guidance, e.g., see attachments: Drain & Purge Log, DL2545, EPA Vehicle End of Life Guidance, and EPA Vehicle Salvage Yard Guidance. A Government DEMIL verifier will oversee the processing of property. Refer to DRAFT IFB 33-4052 for specific requirements.

Provide a description of the Firms technical approach that demonstrates the capability to safely transport property; drain and purge required property; store and dispose of hazardous material and hazardous waste removed from items; and Demilitarize/Mutilate property from start of award and throughout the term of the contract, as well as the quality assurance practices planned to ensure compliance with all Federal, state, and local laws and regulations as stated in the Draft IFB. The factors that must be covered include:

Question 1: Refer to section B.13 of DRAFT IFB 33-4052. Provide a facilities plan describing the real property to be used in the performance of the requirement and detailing the capability of such facility to meet all contract requirements. Provide a copy of the title or lease agreement for of the facility the Purchaser intends to use for contract performance. The lease must be in existence at the time RFTP is submitted. The facilities plan must include a diagram (detailed drawing) that provides site specific information in enough detail to demonstrate adequate space and maneuverability within the property and the workflow processes that identify the following to include approximate size in square feet or acreage for each. The facility plan must indicate a certified scale is capable of weighing vehicles and conveyances and provides printed weight tickets.

Provide a map or other documentation clearly showing the location of the facility is within 75-mile radius of either DLA Disposition Services Letterkenny, Bldg. S2293 Development Avenue, Chambersburg, PA 17201 or DLA Disposition Services Susquehanna, 5440 Carlisle Pike, Bldg. 206s, Mechanicsburg, PA 17055.

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Describe the area surrounding the scale, the length, the width, and the dimensions. Describe how trucks will approach the scale area, if possible, both visually and verbally, and how they will exit the scale area. Explain whether more than one truck will be able to be in the scale area at a time.

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Provide specifications for the scale, including its weight capacity, the length of the scale (will it accommodate a minimum tractor with 53’ van trailer, both a truck and a trailer and length of the trailer), weight accuracy, and printing capabilities. Describe how printed weight tickets will be used to track and document the movement of materials in and out of the facilities.

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Provide an additional map, diagram, or on the provided diagram show the designated truck routes within the facility, including entry and exit points, staging areas, and traffic flow patterns. Explain how the designated truck routes ensure the safe and efficient movement of trucks within the facility, and what measures will be taken to minimize congestion and potential hazards.

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Provide a detailed diagram drawing, clearly illustrating the layout, dimensions, and designated areas for various operations. Explain how the diagram demonstrates sufficient space and maneuverability for the safe and efficient movement of vehicles, equipment, and materials.

Provide specific workflow processes in the diagram and explain how the approximate sizes of each area were determined.

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6 Describe the designated pre-weight staging area for trucks, including size, location and capacity. Explain how the pre-weight staging area facilitates efficient truck processing and parking and what specific procedures will be implemented in this area.

8 Describe the designated off-loading area, including size, location, equipment, and specific procedures that will be followed during off-loading activities to ensure the safe and efficient handling of materials.

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10 Describe the designated pre-processing area, including size, location, and procedures to ensure the secure and organized storage of materials prior to processing.

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9 Describe the designated laydown area as temporary storage space, including size, location, and procedures to ensure proper organization and tracking of materials.

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Describe the designated scrap residue area, including size, location, and any measures to prevent environmental contamination. Explain how the scrap residue will be managed and stored in this area, and what procedures will be implemented to ensure proper disposal and recycling.

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11 Describe the designated drain and purge area, including size, location, and procedures that will be following during drain and purge operations to ensure the safe handling and disposal of hazardous materials.

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Provide a detailed description of your processing capabilities in DEMIL/MUT Performance Area, including the capacity, throughput, and efficiency of each station. Describe the specific equipment and technologies employed at each station and how do they ensure the effective demilitarization and mutilation of property.

o Cutting Station:

o Shear Station:

o Shredding Station:

o Grapple Station:

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16 Describe the fencing material used and confirm that it meets the six-foot height specification and requirements of the IFB. If an alternative fencing material is suggested, provide a justification for its use and demonstrate that it meets the security objectives of the IFB.

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Describe the designated dunnage and waste area, including size, location, and any measures to prevent environmental contamination.

Explain how dunnage and waste will be managed and stored in this area, and what procedures will be implemented to ensure proper disposal and recycling.

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Describe the designated parking area for personally owned vehicles (POVs), including its size, location and security measures. Explain how the parking area will be managed and maintained, and what procedures will be implemented to ensure the safety and security of employees’ vehicles.

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Provide a diagram or description of the security camera system, including location and coverage of each camera. Explain how the security camera system will ensure that all Demilitarization/Mutilation property, vehicle access points, and personnel access points are monitored effectively.

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Provide specifications for the security camera system, including its recording capacity, storage media, and retrieval capacities. Explain how the thirty (30) day minimum recording and retrieval capacity of the security camera system be maintained, and what procedures will be implemented for accessing and managing recorded footage.

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Describe the specific security measures that will be incorporated into the facility gates, such as access control systems, barriers, or personnel. Explain how the monitoring of the facility gates will be either in person or via video surveillance, ensure controlled access and prevent unauthorized entry.

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Provide and describe a contingency plan outlining how the facility would accommodate an increase to 30 direct shipments of property per week. Explain what adjustments or modifications would be necessary to handle the increased volume of shipments and how these adjustments impact operations.

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20 Provide documentation or calculations supporting the statement that the facility can process a minimum of 1,000,000 pounds of property per month. Explain what factors contribute to the facility’s processing capacity, such as equipment, personnel and workflow efficiency.

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Describe the facility’s capacity to accommodate 20 direct shipments of property per week, including receiving, unloading, and staging areas. Explain what procedures will be implemented to ensure the efficient and timely handling of 20 direct shipments per week. With one shipment being defined as 52 pallets with a 48” x 48” pallet size.

23 Describe the designated storage area for shipments pending process, including its size and location. Explain how the storage of 21 shipments pending process impacts the facility’s overall capacity and workflow.

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Describe the procedure for identifying and authorizing essential employees who will have access to the facility. Explain how access control measures will be implemented to ensure only essential employees are granted access to sensitive areas and non-essential employees and visitors will always be escorted.

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Provide a detailed schedule outlining the typical processing time for Demilitarization/Mutilation property within five business days of receipt, including the various stages involved. Explain what criteria will be used to determine if additional time is needed for larger or more complex items. See B.10 of draft IFB.

Question 2: Refer to section B.14 of DRAFT IFB 33-4052. Provide office space plan to accommodate a minimum of two Agency employees imbedded at the Purchaser facility. The office space plan must include the following details:

1 A statement affirming that space for a minimum of 7 ft. by 7 ft. per person for a minimum of two people will be provided.

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4 A statement affirming that High-speed internet access with three LAN drops available in office spaces and Wi-Fi capability.

2 A statement affirming that Climate-controlled office space with electricity, furnished with desk, chair, and two four-drawer file cabinets per person will be provided.

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3 A statement affirming access to adequate space for the break room with a microwave and refrigerator are available.

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Question 3: Refer to section A.3 and B.4 of DRAFT IFB 33-4052. Describe your Firm's plan for demilitarizing/mutilating all property streams specified in the draft IFB and ensuring no parts harvesting, except for vehicle tires which the Agency has previously approved for sale. It is expected that your operations will handle a minimum of 1,000,000 pounds per month. While it is not anticipated that your plan can comprehensively list every commodity of excess military equipment, your plan should explain your overall capability to address the full range of diverse materials described in the IFB. Example of a few commodity types:

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4 Describe how you will process Kevlar and body armor.

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1 Describe how you will process military vehicles including both tracked and wheeled vehicles.

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2 Describe how you will process trailers and containers of various lengths and sizes.

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3 Describe how you will process expended cartridge cases comprised of brass, steel, aluminum, or plastics.

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5 Describe how you will process large and small items in their original packaging which might be labor intensive.

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6 Describe how you will process large and oversize weapon system and parts.

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Question 5: Refer to section B.5 of DRAFT IFB 33-4052. Provide details regarding your Firm's comprehensive equipment plan to facilitate property processing at the Purchaser's facility for processing all material to include unloading direct shipments (20 shipments weekly), and any additional equipment used to meet the estimated monthly processing requirement of 1,000,000 pounds. This equipment should be capable of handling a wide range of materials, spanning from tri-wall boxes to military vehicles, including tracked /wheeled vehicles weighing up to 50,000 pounds. This plan will be presented in two sections A & B:

A. Material Handling Equipment (MHE) at the Purchaser facility. Provide details regarding your Firm's material handling equipment used to unload property from conveyance weight up to 50,000 pounds and capability to occasionally unload oversize property exceeding that limit within 48 hours advance notice. Your response must address the followings:

Question 4: Please elaborate on your Firm's capability to operate effectively in adverse weather conditions such as extreme heat, cold, and wet environments. Your operational plan must address contingencies for inclement weather to ensure uninterrupted flow of demilitarization/mutilation property processes. State and describe the type of ground surface or surfaces within the facility premise that will be used during operations.

1 Description of how operations will continue in adverse weather conditions.

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2 Description of your plan for inclement weather to ensure uninterrupted flow of property.

4 Describe your preventive maintenance schedule for Material Handling Equipment (MHE) to be used.

1 Provide a statement affirming lifting capabilities of 50,000 pounds.

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2 Provide a statement affirming capabilities on occasion to unload oversized property exceeding 50,000 pounds within a 48-hour advanced notice.

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3 Provide model numbers, manufacturer, and single max lifting capacity of all equipment.

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6 Please specify whether the equipment is owned or rented.

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7 If equipment will be rented or leased, please provide a signed letter of intent, signed by both parties, with the renting/leasing Company name, phone number, and email of company(s).

5 Describe your contingency plan in case of MHE failure or downtime.

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3 Describe your contingency plan in case of equipment failure or downtime.

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8 Provide a statement that rented equipment will be operational and on-site beginning 30 days from the Apparent High Bid (AHB) notification and remaining on-site and operational for the duration of the contract.

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B. Demilitarization/Mutilation Equipment at Purchaser facility. Provide details regarding your Firm's equipment used to perform demilitarization/mutilation a minimum of 1,000,000 pounds monthly. Specify the specifications and capacity of equipment required for the efficient disposal of property under this contract. Such equipment may include shears, scrap knuckle booms, shredders, torch machines, plasma cutters, and other relevant tools. Your response must address the following:

1 Provide model numbers, manufacturer, and expected output of each equipment type.

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2 Describe your plan for the preventive maintenance schedule of equipment.

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Describe how you will maintain segregation of material. All property procured under this contract will be treated as Controlled Property and subject to demilitarization/mutilation without commingling. DEMIL-required property will be allocated to designated locations distinct from those designated for Mutilation-required property.

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4 Describe procedures for replacing or upgrading any equipment that becomes inoperable or inadequate during the contract period, ensuring compliance with contract requirements at no additional cost to the government.

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5 Provide a statement that rented equipment will be operational and on-site beginning 30 days from the Apparent High Bid (AHB) notification and remaining on-site and operational for the duration of the contract.

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Question 6: Refer to section B.8 of DRAFT IFB 33-4052. Dunnage and packaging materials may be segregated or dismantled and weighed separately. It is the responsibility of your Firm to ensure proper disposal or recycling of these materials. Your Firm will not incur charges for this weight but will be responsible for any costs associated with the recycling or disposal of this material. Please describe your approach to managing and implementing an efficient and auditable process to dispose of packaging and dunnage that will not slow down DEMIL/MUT processes.

1 Describe your approach to managing and implementing an efficient and auditable process to dispose of packaging and dunnage that will not slow down DEMIL/MUT processes.

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Question 7: Refer to section B.4 of DRAFT IFB 33-4052. Describe how you will maintain segregation of material. All property procured under this contract will be treated as Controlled Property and subject to demilitarization/mutilation without commingling. DEMIL-required property will be allocated to designated locations distinct from those designated for Mutilation-required property. Throughout processing, these two property streams will remain segregated. Only upon the completion of demilitarization/mutilation certification by both parties and transferred will the consolidation of property into a single location be permitted.

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4 Financial Backing or Support: Provide any financial documentation that establishes lines of credit, bank account statement(s), or support from investors, banks, or other entities that will facilitate meeting the financial obligations of the contract.

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1 Financial Stability: Describe the firm's overall financial health, including current assets, liabilities, and cash flow projections relevant to the contract.

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2 Prepayment Ability: Provide specifics on the firm's capability to make any upfront prepayments or deposits as stipulated in the contract terms.

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3 Startup Costs Coverage: Detail how the firm intends to cover initial startup costs, including prepayment, operational expenses, staffing, procurement of necessary resources, and any other financial commitments required at the onset of the contract.

Question 8: Refer to section F.1 and F.2 of DRAFT IFB 33-4052. Provide a detailed narrative outlining its ability to make the required prepayment and fund the startup financial requirements of the contract. Prepayment will be calculated as follows:

Estimated weight annually

Total Pre-payment Calculation:

20% of the Total Price Bids $ __________ = $ __________

***Example of Calculation***

Total Pre-payment Calculation:

20% of the Total Price Bids. $77,000 x 0.20 = $ _15,400____

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Question 9: Refer to section B.3 and B.4 of DRAFT IFB 33-4052. Key personnel: Provide names and business contact information of the Company Chief Executive Officer(s) and all other Key Persons required to successfully support the requirements of this Draft IFB, by function and include experience on similar projects on a signed company letterhead. Similar work experience refers to documented experience and expertise in handling, processing, and recycling various types of scrap materials, including but not limited to ferrous and non-ferrous metals, electronics, plastics, and other recyclable materials commonly encountered in scrap processing operations.

Bidders with no direct experience with similar types of scrap processing may demonstrate experience using key personnel who have performed similar work using similar equipment.

Sufficient details of the personnel, their experience, and their role in the company must be provided to demonstrate that their successful past performance is likely to translate into successful performance for the bidder on this requirement.

Identify key personnel, names, contacts, and explain or detail their experience on other similar projects. If no experience is identified for the company, experience performing similar work must be provided for key personnel who have the required experience. For any personnel designated as key personnel who are not currently in the company’s employment, provide letters of intent demonstrating they will be working for the company if it is awarded the contract.

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Question 10: Refer to section D.6 of DRAFT IFB 33-4052. Past performance: Provide the name, address, phone numbers, contract number (if applicable) and a brief description of the services, of either commercial clients or Government agencies, for which prior comparable services have been rendered, within the last five (5) years. The firm must provide evidence of demonstrable experience in business arrangements involving scrap processing. Proposals that do not demonstrate successful experience with similar types of scrap processing work, or whose key personnel cannot demonstrate such experience, will be disqualified from further consideration.

Bidders with no direct experience with similar types of scrap processing may demonstrate experience using key personnel who have performed similar work using similar equipment.

Sufficient details of the personnel, their experience, and their role in the company must be provided to demonstrate that their successful past performance is likely to translate into successful performance for the bidder on this requirement.

Provide the name, address, phone numbers, contract number (if applicable) and a brief description of the services, of either commercial clients or Government agencies, for which prior comparable services have been rendered, within the last five (5) years. If no experience were key personnel who have experience identified.

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5 Risk Mitigation Strategies: Outline strategies the firm has in place to mitigate financial risks associated with the startup phase of the contract.

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Acceptable Resonably Acceptable Unacceptable2 Provide a copy of the Stormwater Pollution Prevention Plan.

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Question 14: Refer to section B.19 and B.20 of DRAFT IFB 33-4052. The Purchaser, any parent companies, subsidiaries, affiliates, or proposed subcontractors within the past five years have received from any Federal, state or local regulatory authority or foreign government, any of the following:

Question 12: Refer to section B.19 and B.20 of DRAFT IFB 33-4052. Describe Environmental mitigating strategies necessary to prevent any inadvertent release of oils, lubricants, anti-freeze or other hazardous materials/waste.

1 Provide list of necessary spill response kits, equipment, and supplies pre-positioned in-case of spills that may occur during drain and purge and/or demilitarization/mutilation operations.

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Question 13: Refer to section B.19 and B.20 of DRAFT IFB 33-4052. Discuss the controls implemented to protect the environment to include a Stormwater Pollution Prevention Plan.

1 Describe your spill prevention methodology or provide a copy of your Spill Prevention, Control, and Countermeasures Plan.

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Question 11: Refer to section B.19 and B.20 of DRAFT IFB 33-4052. The Purchaser will provide an Environmental Compliance Plan that demonstrates the following:

Detailed statement explaining adherence to all relevant environmental laws, regulations, and permits applicable to the specific industry.

Provide copies of permit/ documentation including but not limited to stormwater permit, tire permit, DoT registration (if applicable), and EPA ID number. Your firm must demonstrate a comprehensive understanding and commitment to environmental stewardship and compliance.

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2 Identify downstream recipients and transporters of government property who will further process and/or transport the property. Provide permits/DoT licenses/EPA IDs of those entities.

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Question 15: Refer to section B.19 and B.20 of DRAFT IFB 33-4052. Procedures for designating one or more competent person who has the appropriate training, knowledge, license, and/or certification to be capable of recognizing and evaluating environmental conditions and can specify the necessary protection and precautions to be taken to ensure environmental compliance.

1 Provide copies of certifications and training.

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Question 16: Refer to section B.13, B.19 and B.20 of DRAFT IFB 33-4052. Property received by the Purchaser may not have been previously drained or purged of hazards including, but not limited to, fuel, antifreeze, coolants, engine oil, transmission fluid, axle and differential oil, transfer case oil, lubricants, batteries, and Ozone Depleting Substances (ODS).

1 Provide a plan to properly collect, contain, store, and manage residual hazardous materials batteries, petroleum, oil, lubricants (POL), hydraulic oils, coolants, fuels, washer fluids, etc. including any secondary containment requirements.

2 Fines or proposed fines.

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3 Convictions.

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4 Citations, or have been or currently is the subject of any judicial or administrative proceeding related.

1 Notices of Violations (NOV) and/or any other criminal or civil actions for non-compliance of any statutory or regulatory requirement.

Provide corrective actions for any significant noncompliance (SNC) or high-priority violation (HPV).

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4 Oil, Hydraulic Oil

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5 Recyclable Batteries

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2 Gasoline

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3 Diesel

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Describe your ability to provide proper containers, labels, and any supplies required for labeling and your ability to containerize the residual fluids and related waste in UN approved, Department of Transportation (DOT) shipping containers and place in the designated storage location.

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Question 17: Refer to section B.19 and B.20 of DRAFT IFB 33-4052. The Hazardous Materials Management section of the Environmental Compliance Plan will demonstrate how the facility will ensure safe and environmentally sound management of all hazards removed from vehicles and equipment.

Part 1: Describe the procedures for the handling, storage, transportation, and recycling or disposal for all hazards below.

1 Hazardous Waste (HW) and State Regulated Waste (e.g., broken batteries, antifreeze with regulated levels of Cadmium or Chromium, Mercury switches, etc.)

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3 Diesel

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4 Oil, Hydraulic Oil

Part 2: Provide a list of transporters to be used to transfer HW or recyclable hazards and a list of Transfer, Storage, and Disposal Facilities (TSDFs) to be used in the recycling or disposal of non-RCRA or RCRA hazards or waste. Address all 8 categories of hazards above individually.

1 Hazardous Waste (HW) and State Regulated Waste (e.g., broken batteries, antifreeze with regulated levels of Cadmium or Chromium, Mercury switches, etc.)

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2 Gasoline

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7 Useable and unusable tires

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8 OSHA Regulated Waste (e.g., asbestos brake pads, etc.)

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6 ODS

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Acceptable Resonably Acceptable Unacceptable8 OSHA Regulated Waste (e.g., asbestos brake pads, etc.)

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6 ODS

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7 Useable and unusable tires

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5 Recyclable Batteries

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