31PCSA-S4046 - Fiscal Procedures.doc
DOC document 51 KB Posted
- Solicitation number
- 31PCSA-S4046
- Issued by
- Nevada
About this file
This is a Fiscal Procedures attachment document issued by the State Public Charter School Authority (SPCSA) in Nevada, establishing administrative and billing requirements for vendors providing document library, consulting, and project management services. The document outlines mandatory fiscal record maintenance, cost reporting protocols, and vendor identification requirements. Vendors must submit invoices within 20 days of service completion, including the CETS contract number, itemized services as described in the scope of work, and the service period. All invoices must be submitted to the designated SPCSA fiscal unit, with processing occurring within 30 days of receipt. Prior authorization is required for any services, fees, or charges not identified in the original Scope of Work.
Vendor responsibilities include maintaining services at or below specified contract rates and coordinating with the Contract Monitor to ensure adherence to contracted amounts for each service and fiscal year. Vendors must use consistent legal names and addresses for billing to ensure timely payment, and they are solely responsible for transferring payments to any subcontractors. Invoices that do not comply with the prescribed format and billing requirements will not be processed for payment. Submissions should be directed to spcsafinance@spcsa.nv.gov and the Program Monitor at the SPCSA office located at 3427 Goni Road, Suite 103, Carson City, Nevada 89706, with telephone contact at 775-688-2235.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 31PCSA-S4046 - Certification Regarding Lobbying.pdf | ||
| 31PCSA-S4046 - Insurance Schedule.pdf | ||
| 31PCSA-S4046 - Confidentiality Addendum.docx | DOCX document | |
| 31PCSA-S4046 - Staff Resume.docx | DOCX document | |
| 31PCSA-S4046 - RFP .docx | DOCX document | |
| 31PCSA-S4046 - Scope of Work .docx | DOCX document | |
| 31PCSA-S4046 - Terms and Conditions for Services.pdf | ||
| 31PCSA-S4046 - Vendor Information Response.pdf | ||
| Quote Instructions.pdf | ||
| 31PCSA-S4046 - Standard Form Contract.docx | DOCX document |
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Text version
ATTACHMENT XX: FISCAL PROCEDURES
FISCAL INFORMATION
1. Vendor shall maintain fiscal records as necessary to correspond with the contractual rate when audited and how funds provided by this contract have been disbursed.
2. Vendor shall submit cost information in the prescribed format when requested by the SPCSA.
3. Vendor agrees to use the same name and address on billings as is listed on the contract, to ensure timely payment.
4. Invoices shall be sent by the vendor named in the contract and payments shall be sent to the vendor named in the contract. Should the vendor subcontract any part of this contract, vendor is solely responsible for transferring payment to the subcontractor.
5. Vendor agrees to notify the SPCSA Contract Contact immediately, in writing, when a name and/or address change occurs.
BILLING INFORMATION
1. Invoices shall include the CETS contract number.
2. Invoices shall include itemization of services as described in the contract.
3. Invoices shall include the period of time the services were provided.
4. Prior authorization is required for all services, fees, or charges not identified in the Scope of Work.
5. Vendor will submit an invoice within 20 days from the end of the month that the services were rendered.
6. All invoices shall be submitted to the Bill To section of this attachment.
7. Vendors will not be paid for services that are not properly invoiced in accordance with the rates outlined in the agreement.
8. All invoices will be processed within 30 days from receipt of invoice by the SPCSA fiscal unit.
VENDOR RESPONSIBLITIES
1. All services are not to exceed the rates specified in this contract.
2. The vendor shall work with the Contract Monitor, or designee, to ensure they do not exceed the contracted amounts for each service and/or fiscal year identified in Section 3 – Consideration of the contract.
BILL TO INFORMATION:
Email submissions are preferred. Please submit to all email addresses listed below.
Fiscal Monitor: spcsafinance@spcsa.nv.gov Program Monitor:
SPCSA- Name of Unit
3427 Goni Rd, Suite 103
Carson City, NV 89706
775-688-2235
CETS # , Vendor Name
File details come from the government source that posted it. Updated .