INSTRUCTIONS TO OFFEROR Rev 1.pdf

REQUEST FOR QUOTATIONS

Defense Finance and Accounting Service Cleveland, Ohio (DFAS-CL)

Hard Drive and Tape Destruction Services

INSTRUCTIONS TO OFFEROR’S/EVALUATION FACTORS

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Defense Finance and Accounting Service (DFAS) is issuing a Request for Quotation (RFQ) for secure on-site degaussing and shredding services of tapes and hard drives based on the attached Statement of Work (SOW). DFAS intends to award a firm-fixed price purchase order based on this solicitation.

This solicitation and anticipated contract award are subject to applicable provisions and clauses in effect through Federal Acquisition Circular 2025-03, located at https://www.acquisition.gov.

This requirement is solicited as full and open competition as a total small business set-aside. The associated NAICS is 561990 and the small business size standard is $16.5M.

This RFQ is issued by:

DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152

EVALUATION: The basis for award selection is Lowest Price Technically Acceptable (LPTA). Award will be made to the quoter that provides the lowest overall price and meets the Government's Acceptable rating for Technical Capability. To be considered technically acceptable, the quoter shall submit an official quote; including a description of services and price. To be considered technically acceptable the quoter must also not take any exceptions to the RFQ. To be considered for award, offerors must have an active SAM.gov registration.

SUBMISSION INSTRUCTIONS:

Price: Offerors shall submit their price quote as firm-fixed price. Price reasonableness will be determined in accordance with FAR 12.209 and FAR 13.106-3.

Technical Capability: Technical Capability submissions shall successfully demonstrate the quoter's cability to meet the solicitation requirements and perform in accordance with the SOW, including the requirements identified in sections 6.0 and 7.0.

Acceptable The quote meets the Technical Capability Submission Instructions and successfully demonstrates the quoter's ability to meet the solicitation requirements and perform in accordance with the SOW, including the requirements identified in section 6.0 and 7.0.

Unacceptable The quote does not meet the Technical Capability Submission Instructions and/or does not successfully demonstrate the quoter's ability to meet the solicitation requirements and perform in http://www.acquisition.gov/

REQUEST FOR QUOTATIONS

Defense Finance and Accounting Service Cleveland, Ohio (DFAS-CL)

Hard Drive and Tape Destruction Services accordance with the SOW, including the requirements identified in section 6.0 and 7.0.

To permit a thorough and effective evaluation, all submissions shall be as concise, complete and clear as possible so as to permit the Government to make an evaluation without further discussions. The Government reserves the right to make a determination based solely on the information submitted and proceed without clarifications or discussions.

Quotes shall remain valid for a minimum of 60 days.

Quotations shall be received by email to Terri Davis at terri.l.davis34.civ@mail.mil and Chris Rosen at christina.l.rosen.civ@mail.mil by 4:00 PM EST on February 10, 2025. There is a 15MB limit for all email submissions.

Questions regarding this solicitation are due to Terri Davis at terri.l.davis34.civ@mail.mil and Chris Rosen at christina.l.rosen.civ@mail.mil by 12:00 PM EST, February 6, 2025. Questions will be answered at the discretion of the Contracting Officer.

DFAS reserves the right to accept a late quote if the late quote would not unduly delay the acquisition and the contracting officer makes the determination that it is in the best interests of the Government to accept the “late” quote.

PROVISION/CLAUSE FILL-INS:

The below provisions/clauses shall be completed in the Quoter's Reps and Certs on SAM.gov;

otherwise, the quoter shall submit the full text version with fill-ins completed at the time of quotation. Full text of provisions/clauses may be accessed electronically at www.acquistion.gov.

52.204-24 52.204-26 252.204-7016 252.204-7017

PROTESTS:

Companies protesting this procurement may file a protest 1) with the contracting officer, 2) with the General Accounting Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activity’s Chief of the Contracting Office. A protest filed with the agency per # 3) should clearly state that it is an "Agency Level Protest under Executive Order No.

12979." Absent a clear indication of the intent to file an agency level protest, a protest will be presumed to be a protest to the contracting officer. Upon request, the agency will consider an independent review at a level above the contracting officer for protests filed with the agency per #3).

mailto:terri.l.davis34.civ@mail.mil mailto:christina.l.rosen.civ@mail.mil mailto:terri.l.davis34.civ@mail.mil mailto:christina.l.rosen.civ@mail.mil