3-Summit County UT Olympic Pkwy Extension Request for Proposal June 3 2026.pdf

SUMMIT COUNTY REQUEST FOR PROPOSALS

Summit County Olympic Parkway Extension Corridor Study

Proposals Due:

July 1, 2026

5:00 P.M. (MDT)

Olympic Parkway Extension Corridor Study

Notice to Transportation Planning Consultants Request for Proposals

Proposals Due: By 5:00 PM (MDT) on July 1, 2026, by email to Eva De Laurentiis - edelaurentiis@summitcountyutah.gov

Project Name: Olympic Parkway Extension Corridor Study

RFP Available: June 3, 2026

Project Location: Summit County

Project Budget: Not to exceed $75,0000

Project Description: Conduct a feasibility and alignment study for a connector road from Olympic Parkway to Bear Cub Drive.

Project Term: Contract term may continue until May 31, 2027.

Owner: Summit County 60 North Main Street PO Box 128 Coalville, Utah 84017

Contact: Eva De Laurentiis, Transportation Planning Deputy Director, edelaurentiis@summitcountyutah.gov, 435-699-3105.

Summit County reserves the right to reject any or all proposals, to waive any informality or technicality or to accept proposals deemed in the best interest of the County.

mailto:edelaurentiis@summitcountyutah.gov

PART 1: INTRODUCTION

Summit County seeks consultant services to evaluate the feasibility of a new roadway connection between Olympic Parkway and Bear Cub Drive in the Snyderville Basin. The purpose of this study is to identify and evaluate potential alignments that improve regional connectivity and reduce congestion on the SR-224 corridor, including on Ute Boulevard and Olympic Parkway, and provide a connection to the cemetery being considered for this area. The analysis should also consider impacts on existing and future neighborhoods, the 2034 Olympic Games, and SR-224 access management. The study will inform future design, construction, and funding decisions.

Summit County’s budget for this project is not to exceed $75,000. Responses should break down costs by task. The cost of the proposal is not the sole deciding factor in consultant selection.

Projected Schedule for the RFP Process The County reserves the right to modify the following schedule at its discretion:

Activity Date RFP Available June 3, 2026 Deadline for Questions June 24, 2026 @5:00 pm MDT Deadline for Proposals Submission July 1, 2026 @5:00 pm MDT Responses submitted after this deadline will not be accepted.

Interviews will be held virtually, if necessary July 15th or 16th, 2026 Notice to Proceed Issued after Summit County Contract execution

Submission Guidelines Respondents are advised to read this RFP in its entirety. Failure to read and/or understand any portion of this RFP shall not be cause for waiver of any portion of the RFP or subsequent agreement. The submitted proposal and this RFP become a part of any subsequent agreement.

All inquiries or questions relating to this RFP must be addressed to Eva De Laurentiis, Transportation Planning Deputy Director at edelaurentiis@summitcountyutah.gov. No other contact shall be made regarding this RFP with any other Summit County staff. Most communication regarding this RFP will be conducted through the query system in Bonfire. All questions shall be submitted in writing via email by 5:00 PM on July 1, 2026. Do not contact any other Department or other County officers or employees regarding this proposal. All questions and answers posed will be addressed through Bonfire and/or Eva De Laurentiis.

The right is reserved by the County to reject any or all proposals, to waive any informality or technicality or to accept proposals deemed to be in the best interest of the County.

Constraints Proposals will be accepted only from individuals or firms that are free of all obligations and interests that might conflict with the best interest of the County and have the capacity to provide all services on a timely basis.

PART 2: SCOPE OF WORK

Conduct a feasibility and alignment study for a new connector road from Olympic Parkway to Bear Cub Drive and evaluate the potential future need for a traffic signal at Bear Cub Drive and SR-224.

Task 1: Project Management This task will include a schedule by outlining specific tasks, deliverables, roles, responsibilities, and timelines to ensure structured project execution.

The Consultant shall conduct a kickoff meeting with Summit County to confirm project objectives, roles, communication protocols, and study expectations. Following the kickoff meeting, the Consultant shall prepare a detailed work plan and project schedule outlining key tasks, milestones, deliverables, and anticipated timelines.

The Consultant shall provide written monthly progress updates to Summit County throughout the duration of the project. In addition, the Consultant shall coordinate as necessary with relevant agencies and stakeholders, including but not limited to Summit County, the Snyderville Basin Cemetery District, Utah Olympic Park (UOP), Basin Recreation, and Utah Department of Transportation (UDOT), to support project development and stakeholder engagement.

Task Deliverables:

• Project Management Workplan

• Kickoff Meeting

• Timeline & Monthly Progress Reports

• Stakeholder Communications Plan

Task 2: Community Engagement The Consultant, in partnership with Summit County, shall hold one public open house.

Task 3: Existing Conditions Evaluation The Consultant shall prepare an existing conditions assessment documenting the current roadway network, traffic operations, and known congestion locations within the study area using available data and planning-level analysis methods. The assessment shall include an evaluation of existing safety conditions and known crash patterns, as well as a review of planned and programmed transportation projects that may influence future corridor operations. The Consultant shall identify key physical and environmental constraints that may affect project feasibility, including topography and slope limitations, drainage considerations, and environmental resources such as wetlands and wildlife habitat. The assessment shall also evaluate property ownership, right-of-way constraints, applicable land use plans, and existing zoning regulations relevant to potential corridor improvements and alignments but is not intended to require detailed environmental investigations, surveying, or engineering analysis.

Task Deliverables:

• Existing Conditions and Constraints Report

• Existing roadway, safety, and congestion exhibits

• Existing physical and environmental constraints exhibits

Task 4: Traffic Analysis The Consultant shall propose 2-3 different alternatives to evaluate. The Consultant shall evaluate the transportation impacts associated with each alignment alternative. The evaluation shall be conducted at a high, planning-level scale and is intended to provide conceptual analysis and planning-level detail.

It shall assess projected changes in traffic volumes, traffic distribution patterns, and level of service impacts to the surrounding transportation network. Attention shall be given to impacts along the Olympic Parkway and SR-224 corridor, local roadway operations, and the potential need for future intersection improvements or traffic control devices, including evaluation of a potential traffic signal at Bear Cub Drive and SR-224.

Task Deliverables:

• Traffic operations analysis memorandum

• Existing and projected traffic volumes to 2034 and 2045

• Intersection and corridor performance analysis

• Preliminary traffic control recommendations

Task 5: Screening and Comparative Evaluation The Consultant shall prepare a comparative evaluation of the alignment alternatives to support stakeholder review and decision-making. Alternatives shall be screened based on transportation benefits, congestion relief, connectivity, environmental considerations, constructability, right-of-way impacts, and estimated planning-level costs. The evaluation shall identify key tradeoffs, advantages, and constraints associated with each alternative.

Based on the screening and comparative evaluation and stakeholder input, the Consultant shall identify a recommended alignment alternative for future advancement. The Consultant shall also identify key next steps necessary to advance the project into future phases, including environmental review requirements, conceptual design progression, permitting considerations, and potential funding opportunities.

Task Deliverables:

• Comparative evaluation matrix

• Planning-level cost estimates

• Constraints and opportunities summary

• Alternative screening and recommended alternative memorandum

• Recommended alignment exhibit

• Implementation and next steps summary

Task 6: Final Deliverables The Consultant shall prepare final study documentation summarizing the analysis, findings, recommendations, and supporting technical materials developed throughout the corridor study process. Materials shall be suitable for presentation to stakeholders, elected officials, and the public.

Task Deliverables:

• Executive summary memorandum

• Final Corridor Study Report

• Maps, exhibits, and technical appendices

Part 3: Proposal Submittal Requirements

3.1 Proposal Length

• Maximum length: 16 pages (including cover letter, table of contents, and references)

• Font size: 11-point or larger

• Submit in PDF format via email

Proposal Requirements Proposals should include the following information:

1- Firm profile: Experience with similar projects.

2- Approach and Methodology: Work plan, timeline, and public engagement strategy.

3- Team composition: roles, qualifications, and the availability of key personnel.

4- Budget and timeline: detailed cost breakdown by task.

5- References: at least three references from past clients.

Proposals shall be submitted not later than 5:00 PM MDT on July 1, 2026. All responses to this RFP must be submitted by email to Eva De Laurentiis, Transportation Planning Deputy Director, edelaurentiis@summitcountyutah.gov.

Part 4: Response Evaluation and Notice to Proposers Evaluation and Scoring Criteria The proposal will be evaluated, scored, and ranked by a Selection Committee. Each member of the committee will be provided with a score sheet to complete the proposal evaluation.

Proposals will be reviewed using the following criteria/elements and weights:

• Project Team qualifications and experience on similar projects and available capacity to take on the project and deliver high quality, innovative, and relevant work (30%)

• Technical Approach & Work Plan: Overall understanding and plan to carry out the objectives outlined in the scope of work (30%)

• Overall budget (20%)

• Project Management Strategy: overall approach to leading this project and accomplishing the objectives of the scope of work (20%)

Interviews Following the evaluation of the proposal using the criteria above, Summit County may determine to interview one or more of the Respondents. Submission of a proposal does not guarantee the right to an interview. County reserves the right to accept or reject any or all proposals. A request for additional information may be provided to those Respondents being interviewed. Responding individuals or firms will bear all costs of this RFP and interviews, if any.

The interview will be used as another opportunity to clarify any issues within a given proposal and explore the approaches that may be used to satisfy all requirements for the County.

Recommended Award After the Selection Committee has completed their evaluation process, the Selection Committee will then present a recommendation for Award to the County Manager and for authorization to negotiate a contract with the top-ranked Respondent.

The County may investigate the qualifications of any individual or firm under consideration, require confirmation of information furnished and require additional evidence of qualifications to perform the Scope of Work described in this RFP. The County also reserves certain rights, including, but not limited to, the following:

o Reject any or all proposals o Issue subsequent Requests for Proposals o Cancel the entire Request for Proposal o Remedy technical errors in the Request for Proposal process o Appoint evaluation committees to review qualifications and proposals o Seek the assistance of outside technical experts o Approve or disapprove the use of particular subcontractors o Establish a short list of respondents eligible for discussions after review of proposals o Negotiate with any, all, or none of the respondents o Solicit best and final offers from all, some, or one of the respondents o Award a contract to one respondent o Waive informalities and irregularities in RFP and/or proposals o Award without discussion

Length of Agreement Upon written Notice to Proceed, the consultant will complete the study on or before May 31, 2027.

Payment Payment will be based on a percentage of the work completed per month upon receipt of an invoice.

The invoice will detail all work performed during the period.

The County may request certain extra services. The individual or firm shall perform such work at a rate stipulated in writing. Unless otherwise mutually agreed, such work will be performed only after the County has been given an estimate of total costs and authorization to proceed has been granted by the County.

Insurance Requirements Insurance will be required in accordance with the Summit County Standard Agreement attached as Exhibit B. Respondents should examine these insurance requirements and include Proof of Insurance certificates upon execution of the contract. Failure to meet the insurance requirements may result in cancellation of the contract.

Written Agreement Required The selected Respondent must agree to all requirements in the RFP Scope of Work. The selected Respondent must also be willing to enter into a written agreement with County and agree to all the terms set forth in the Standard Summit County Services Agreement attached as Exhibit B.

Respondents are advised that the County is not bound by the terms of the RFP until a written agreement is fully executed and any activity taken on by the Respondent prior to full execution of a written agreement is done at the Respondent’s sole risk.

Notice to Respondents

By submitting a proposal to this RFP, Respondent understands and agrees to the following:

• Government Records Access and Management Act (GRAMA):

o County is a governmental entity subject to the Utah Government Records Access and Management Act (“GRAMA”), Utah Code §§ 63G-2-101 to -901. As a result, County is required to disclose certain information and materials to the public, upon request.

Generally, any document submitted to County is considered a “public record” under GRAMA. Any person who provides to County a record that the person believes merits protection under subsection 63G-2-305(1) or (2) must submit with their proposal both: (1) a written claim of business confidentiality and

(2) a concise statement of reasons supporting the claim of business confidentiality.

Generally, GRAMA only protects against the disclosure of trade secrets or commercial information that could reasonably be expected to result in unfair competitive injury. For your convenience, County has provided a Business Confidentiality Request Form which is attached to this RFP as Attachment B. All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA, unless a claim of business confidentiality has been properly made and approved by County. All proposed costs/pricing/fees submitted to the county are public records. An entire proposal cannot be identified as “PROTECTED,” “CONFIDENTIAL,” or “PROPRIETARY” and may be considered non-responsive if marked as such.

• Hold Harmless/Indemnification: By submitting its proposal, the Respondent certifies that it owns, or it has obtained all necessary approvals for the reproduction or distribution of the contents of their proposal and agrees to indemnify, protect, save and hold the County, its representatives and employees harmless from any and all claims arising from all intellectual property claims related or connected to the proposal and agrees to pay all legal fees incurred by the County in the defense of any such claim or action.

• RFP Cancellation: This RFP may be cancelled at any time prior to the execution of a written agreement if deemed in the best interests of the County. This includes cancellation of the RFP after an award has been made, but prior to the execution of a written contract. Respondent is not entitled to recover any costs related to the preparation of the proposal due to cancellation of the RFP or withdrawal of an award prior to the execution of a written agreement.

• Firm Pricing: All prices, quotes, or proposals are to remain firm for 120 days after the Deadline for Proposal Submissions, unless a different period is stated in County’s RFP. Any proposal that does not offer to remain firm for the required period may be considered non-responsive. At the County’s discretion, it may directly negotiate with the best qualified Respondent on final scope and fee.

• Costs: Respondents bear all costs and expenses related to this RFP including, but not limited to, preparation and delivery of the proposal, attending the pre-proposal conference, and attending the interview.

• Licensing: All applicable federal, state, and local licenses must be acquired before the contract is entered into between County and the selected Respondent. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise must be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

• Changes or Modifications: Any changes or modifications to the RFP will be made by written addendum. Respondent submitting a proposal based on any information other than that contained in County’s RFP and any addenda, do so at their own risk.

• Modifying or Withdrawing Proposals: Respondent may modify or withdraw their proposals at any time prior to the Deadline for Proposal Submissions. Requests to modify a proposal before the Deadline for Proposal Submissions must be made in writing to the County.

• Rejection of Proposals: Any proposal containing significant deviations from the specifications of the RFP will be considered non-responsive and may be rejected in whole or in part.

http://www.commerce.utah.gov/