3-Kaysville City AV RFP Addendum No 1.docx
DOCX document 12 KB Posted
- Attached to
- Kaysville City- Police Department Emergency Operations Center Audiovisual System Replacement
- Solicitation number
- RA27-20
- Issued by
- Davis County, Utah
About this file
This is an Addendum No. 1 to a Request for Proposal issued by Kaysville City for the replacement of audiovisual systems in the City Council Chambers and Police Department Emergency Operations Center. The addendum, issued on August 25, 2026, clarifies project requirements and revises the evaluation criteria. The pre-proposal site walk is scheduled for September 8, 2026, at 2:00 p.m. Mountain Time at Kaysville City Council Chambers (23 E. Center Street, Kaysville, Utah 84037) and will include the Police Department Emergency Operations Center. Attendance at the site walk is optional but encouraged. Proposals must be submitted as a single electronic PDF file to AVProject@kaysville.gov no later than September 30, 2026, at 5:00 p.m. Mountain Time. Questions regarding the RFP must be submitted in writing to AVProject@kaysville.gov no later than September 21, 2026, at 12:00 p.m. Mountain Standard Time. Firms intending to submit a proposal should email a letter of intent before the site walk.
The revised evaluation criteria establish a maximum total score of 55 points across nine criteria. The two priority criteria—Council Chambers speech intelligibility and room audio performance, and reliability, maintainability, and long-term support for all four spaces—are each scored from 1 to 10 points (20 points combined). The remaining seven qualitative criteria, including Police EOC technical approach, Council and Staff Conference Room technical approach, ease of operation and management, implementation and training plan, vendor experience and local support capability, and total cost of ownership, are each scored from 1 to 5 points. A new criterion, Pre-Proposal Site Walk Attendance, awards 5 points to proposers represented at the September 8, 2026 site walk and 0 points to those not represented. Attendance at the site walk does not disqualify proposers from submitting proposals but impacts their evaluation score.
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Other files
| File | Type | Posted |
|---|---|---|
| 9-City Hall Conformance Set - 20190828.pdf | ||
| 5-Kaysville City AV RFP Addendum No 2.docx | DOCX document | |
| 2-Kaysville City AV RFP Appendix D Pricing Matrix.xlsx | XLSX spreadsheet | |
| 6-Kaysville City AV RFP Attendance.pdf | ||
| 7-Kaysville City AV RFP Addendum No 3.pdf | ||
| 1-Kaysville City Council EOC AV Replacement-Packet.docx | DOCX document | |
| 8-BP - PLAN - 7-13-2018 - 14106 - POLICE STATION ANCILLARY BUILDING - COMMERCIAL.pdf | ||
| 4-Pre-Proposal Site Walk Minutes.docx | DOCX document |
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Text version
REQUEST FOR PROPOSAL
Kaysville City Council Chambers & Police Department Emergency Operations Center Audiovisual System Replacement
ADDENDUM NO. 1
RFP CLARIFICATIONS AND EVALUATION CRITERIA REVISION
RFP Issue Date: August 17, 2026 Addendum Issue Date: August 25, 2026 Proposal Due Date: September 30, 2026, at 5:00 p.m. Mountain Time This Addendum No. 1 provides clarifications and modifies the Evaluation Criteria related to the Request for Proposal. It is incorporated into and made part of the RFP. Except as expressly modified or clarified below, all requirements, terms, conditions, and deadlines remain unchanged.
1. Questions and Answers Question 1: Where will the pre-proposal site walk be held?
Answer: The pre-proposal site walk will begin at the Kaysville City Council Chambers, located at 23 E. Center Street, Kaysville, Utah 84037, on September 8, 2026, at 2:00 p.m. Mountain Time. The walkthrough will also include the Police Department Emergency Operations Center.
2. Revision to Section 9 - Evaluation Criteria Section 9, Evaluation Criteria, is revised to add Pre-Proposal Site Walk Attendance as an evaluation criterion worth five (5) points.
Attendance at the pre-proposal site walk remains optional and is not a condition for submitting a proposal. However, proposers represented at the September 8, 2026 pre-proposal site walk will receive five (5) points under this criterion. Proposers not represented at the site walk will receive zero (0) points under this criterion.
The revised Evaluation Criteria are as follows:
| Evaluation Criterion |
| Maximum |
Score
| -Council Chambers speech intelligibility and room audio performance |
| 10 |
| -Reliability, maintainability, and long-term support for all four spaces |
| 10 |
| -Police EOC technical approach and required functionality |
| 5 |
| -Council and Staff Conference Room technical approach and required functionality |
| 5 |
| -Ease of operation and management across all spaces |
| 5 |
| -Implementation, transition, training, and testing plan |
| 5 |
| -Vendor experience and local support capability |
| 5 |
| -Total cost of ownership |
| 5 |
| -Pre-Proposal Site Walk Attendance |
| 5 |
| Maximum Total |
| 55 |
Kaysville City AV Replacement RFP | Addendum No. 1
The two priority criteria will continue to be scored from 1 to 10. All other qualitative criteria will continue to be scored from 1 to 5.
Pre-Proposal Site Walk Attendance will be scored as follows:
· 5 points - Proposer was represented at the September 8, 2026 pre-proposal site walk.
· 0 points - Proposer was not represented at the September 8, 2026 pre-proposal site walk.
3. Revision to Section 8 – Proposal Content and Submission Attendance at the pre-proposal site walk remains optional and is not a condition of submitting a proposal. However, as provided in the revised Section 9 Evaluation Criteria, proposers represented at the September 8, 2026 pre-proposal site walk will receive five (5) evaluation points for Pre-Proposal Site Walk Attendance. Proposers not represented at the site walk will receive zero (0) points for this criterion but remain eligible to submit a proposal.
END OF ADDENDUM NO. 1
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