2-Kaysville City AV RFP Appendix D Pricing Matrix.xlsx

This is a Standardized Pricing Matrix for the Kaysville City Audiovisual System Replacement Request for Proposal, issued by Kaysville City, Utah. The RFP encompasses audiovisual system replacement for four primary locations: Council Chambers, Police Department Emergency Operations Center (EOC), Council Conference Room, and Staff Conference Room. Proposers must submit detailed pricing for equipment, installation labor, programming/configuration, and training for each location, along with comprehensive equipment lists. The solicitation also includes provisions for up to five optional or alternate items. Questions regarding the proposal must be submitted by September 21, 2026 at 12:00 PM MST, and proposals must be submitted as a single electronic PDF file no later than September 30, 2026 at 5:00 PM Mountain Time. A pre-proposal site walk is scheduled for September 8, 2026 at 2:00 PM MST, with attendance optional but requiring advance notice via letter of intent to AVProject@kaysville.gov.

All pricing must be entered in U.S. dollars with all applicable costs included. Proposers are required to clearly identify any assumptions, exclusions, or conditions affecting pricing and to ensure that proposed prices remain firm for the duration of the project. The pricing matrix organizes costs into five sections: base scope items for each of the four primary locations, optional/alternate items, and project totals that separately calculate the grand total for base scope work and the grand total including optional items. Individual file uploads are limited to 1GB, and contract award notifications will not be posted on the Division of Purchasing website but will be communicated directly by Kaysville City to selected vendors.