3-Holladay City Hall Remodel Project Manual 2025 10-30.pdf

Project Manual for

Holladay City Hall Remodel

4580 South 2300 East Holladay, Utah 84117

Construction Documents

(DIVISIONS 00-14, 22-23, 26-28 & 31-33)

Prepared by:

PROCESS STUDIO

3055 South Grace Street

Salt Lake City, Utah 84109

Process Studio Project No. 22-0044 October 20, 2025

THESE SPECIFICATIONS ARE COMPLEMENTARY TO THE CONSTRUCTION DRAWINGS AND THE

SPECIFICATIONS AND CONSTRUCTION DRAWINGS CONSTITUTE THE CONSTRUCTION

DOCUMENTS FOR THE PROJECT

Holladay City Hall Remodel

*The noted sections are not included in Project Manual and are incorporated by reference from the American Public Works Association (APWA) manual of Standard Specifications. References made within these sections are to the APWA Manual.

TABLE OF CONTENTS 00 0001 - 1

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 0001 TABLE OF CONTENTS

00 0101 PROJECT TITLE PAGE

001113 ADVERTISEMENT FOR BIDS

001115 ADVERTISEMENT FOR PREQUALIFICATION OF BIDDERS

001116 INVITATION TO BID

001153 REQUEST FOR QUALIFICATIONS

002513 PREBID MEETINGS

002600 PROCUREMENT SUBSTITUTION PROCEDURES

003119 EXISTING CONDITION INFORMATION

004113 BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT)

004313 BID SECURITY FORMS

004373 PROPOSED SCHEDULE OF VALUES FORM

005100 NOTICE OF AWARD

00 6276.13 EXEMPTION CERTIFICATE

DIVISION 01 – GENERAL REQUIREMENTS

01 0010 DEFERRED SUBMITTALS

01 1000 SUMMARY

01 2300 ALTERNATES

01 2500 SUBSTITUTION REQUEST

CSI Form 1.5C - Substitution Request During the Bidding Stage CSI Form 13.1A – Substitution request After the Bidding Stage

01 2600 CONTRACT MODIFICATION PROCEDURES

01 2900 PAYMENT PROCEDURES

01 3100 PROJECT MANAGEMENT AND COORDINATION

01 3113 *UTILITY COORDINATION* (not part of Project Manual)

01 3200 CONSTRUCTION PROGRESS DOCUMENTATION

01 3233 PHOTOGRAPHIC DOCUMENTATION

01 3300 SUBMITTAL PROCEDURES

01 3510 *SPECIAL PROCEDURES* (not part of Project Manual)

01 4000 QUALITY REQUIREMENTS -

01 4200 REFERENCES

01 4500 *QUALITY CONTROL* (not part of Project Manual)

01 5000 TEMPORARY FACILITIES AND CONTROLS

01 5526 *TRAFFIC CONTROL PLAN* (not part of Project Manual)

01 5700 *DUST CONTROL* (not part of Project Manual)

01 6000 PRODUCT REQUIREMENTS

01 7300 EXECUTION

07 7329 CUTTING & PATCHING

01 7419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 7700 CLOSEOUT PROCEDURES

01 7823 OPERATION AND MAINTENANCE DATA

01 7839 PROJECT RECORD DOCUMENTS

TABLE OF CONTENTS 00 0001 - 2

DIVISION 02 – EXISTING CONDITIONS

02 4119 SELECTIVE DEMOLITION

02 4114 PAVEMENT REMOVAL

02 4129 SITE DEMOLITION

DIVISION 03 – CONCRETE

03 1000 CONCRETE FORMING AND ACCESSORIES

03 2000 CONCRETE REINFORCING

03 3000 CAST-IN-PLACE CONCRETE

03 3010 *SITE CAST-IN-PLACE CONCRETE* (not part of Project Manual)

03 3543 POLISHED CONCRETE FINISHING

03 5413 GYPSUM CEMENT UNDERLAYMENT

DIVISION 04 – MASONRY

04 0110 MASONRY CLEANING

04 2000 UNIT MASONRY

04 2613 MASONRY VENEER

DIVISION 05 - METALS

05 1200 STRUCTURAL STEEL FRAMING

05 5000 METAL FABRICATIONS

05 5213 PIPE AND TUBE RAILINGS

DIVISION 06 – WOOD, PLASTIC AND COMPOSITES

06 1000 ROUGH CARPENTRY

06 1600 SHEATHING

06 1715 ENGINEERED STRUCTURAL WOOD

06 2023 INTERIOR FINISH CARPENTRY

06 4200 WOOD PANELING

06 8205 FIBERGLASS REINFORCED PLASTIC PANELING

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 0150.19 PREPARATION FOR REROOFING

07 1113 BITUMINOUS DAMPPROOFING

07 1900 WATER REPELLENTS

07 2100 THERMAL INSULATION

07 2500 WEATHER BARRIER.

07 2600 VAPOR RETARDERS

07 5323 ETHYLENE-PROPYLENE-DIENE-MONOMER (EPDM) ROOFING

07 6200 SHEET METAL FLASHING AND TRIM

07 7100 ROOF SPECIALTIES

07 7200 ROOF ACCESSORIES

07 8413 PENETRATION FIRESTOPPING

TABLE OF CONTENTS 00 0001 - 3

07 8446 FIRE-RESISTIVE JOINT SYSTEMS

07 9200 JOINT SEALANTS

07 9219 ACOUSTICAL JOINT SEALANTS

DIVISION 08 - OPENINGS

08 1113 HOLLOW METAL DOORS AND FRAMES

08 1416 FLUSH WOOD DOORS

08 1433 STILE AND RAIL WOOD DOORS

08 3113 ACCESS DOORS AND FRAMES

08 4113 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS

08 5113 ALUMINUM WINDOWS

08 7100 DOOR HARDWARE

08 8000 GLAZING

08 8723 SAFETY SECURITY FILMS

08 8853 SECURITY GLAZING

DIVISION 09 – FINISHES

09 2216 NON-STRUCTURAL METAL FRAMING

09 2400 CEMENT PLASTERING (STUCCO)

09 2900 GYPSUM BOARD

09 3013 CERAMIC TILING

09 5113 ACOUSTICAL PANEL CEILING

09 6513 RESILIENT BASE AND ACCESSORIES

09 6519 RESILIENT TILE FLOORING

09 6536 STATIC-CONTROL RESILIENT FLOORING

09 6566 RESILIENT ATHLETIC FLOORING

09 6813 TILE CARPETING

09 7200 WALL COVERINGS

09 9113 EXTERIOR PAINTING

09 9124 INTERIOR PAINTING

09 9300 STAINING AND TRANSPARENT FINISHING

09 9623 GRAFFITI-RESISTANCE COATINGS

DIVISION 10 – SPECIALTIES

10 1200 DISPLAY CASES

10 1423 PANEL SIGNAGE

10 2113.17 PHENOLIC-CORE TOILET COMPARTMENTS

10 2600 WALL AND DOOR PROTECTION

10 2800 TOILET, BATH AND CUSTODIAL ACCESSORIES

10 4413 FIRE EXTINGUISHERS AND CABINETS

DIVISION 11 – EQUIPMENT

11 6133 PRODUCTION RIGGING

TABLE OF CONTENTS 00 0001 - 4

DIVISION 12 – FURNISHINGS

12 2413 ROLLER WINDOW SHADES

12 3661.16 SOLID SURFACING COUNTERTOPS

DIVISION 14 – VERTICAL CIRCULATION

14 4216 VERTICAL PLATFORM WHEELCHAIR LIFT

DIVISION 22 – PLUMBING

22 0500 GENERAL PROVISIONS

22 0501 SUMMARY OF WORK FOR PLUMBING

22 0594 TESTING

22 0716 GENERAL PIPING REQUIREMENTS

22 0718 PIPING SPECIALTIES

22 0719 PIPING INSULATION FOR PLUMBING

22 1116 DOMESTIC WATER SYSTEM

22 1313 SANITARY WASTE AND VENT SYSTEM

22 4200 PLUMBING FIXTURES

DIVISION 23 – MECHANICAL

23 0501 GENERAL PROVISIONS

23 0593 AIR SYSTEM BALANCING

23 0594 TESTING

23 0933 AUTOMATIC TEMPERATURE CONTROLS

23 1000 FUEL GAS SYSTEM (NATURAL GAS)

23 2300 REFRIGERANT PIPING

23 3114 SHEET METAL DUCTWORK (LOW PRESSURE)

23 3300 DUCT SPECIALTIES

23 5417 AIR CONDITIONING EQUIPMENT

DIVISION 26 – ELECTRICAL

26 0500 GENERAL ELECTRICAL REQUIREMENTS

26 0505 SELECTIVE DEMOLITION FOR ELECTRICAL

26 0519 POWER CONDUCTORS AND CABLES

26 0526 GROUNDING AND BONDING

26 0529 HANGERS AND SUPPORTS

26 0534 CONDUIT FOR ELECTRICAL SYSTEMS

26 0537 BOXES FOR ELECTRICAL SYSTEMS

26 0553 ELECTRICAL SYSTEMS IDENTIFICATION

26 0583 WIRING CONNECTORS

26 0923 LIGHTING CONTROL DEVICES

26 2726 WIRING DEVICES

26 2816 ENCLOSED SWITCHES

TABLE OF CONTENTS 00 0001 - 5

DIVISION 27 – COMMUNICATIONS

27 1000 STRUCTURED CABLING

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 4600 FIRE ALARM SYSTEM

DIVISION 31 – EARTHWORK

31 0513 COMMON FILL

31 0519 *GEOSYNTHETICS FOR EARTHWORK* (not part of Project Manual)

31 1100 SITE CLEARING

31 2316 EXCAVATION

31 2326 *COMPACTION* (not part of Project Manual)

31 2500 EROSION AND SEDIMENTATION CONTROL

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 1123 AGGREGATE BASE COURCES

32 1203 *PAVING ASPHALTS* (not part of Project Manual)

32 1205 BITUMINOUS CONCRETE

32 1216.13 *ASPHALT PAVING*(not part of Project Manual)

32 1313 CONCRETE PAVING

32 1373 *CONCRETE PAVING JOINT SEALANTS” (not part of Project Manual)

32 1613 DRIVEWAY, SIDEWALK, CURB, GUTTER

32 1723 PAVEMENT MARKINGS

32 3100 SITE IMPROVEMENTS & FURNISHINGS

32 8400 IRRIGATION SYSTEMS

32 9000 EXTERIOR PLANTING & LANDSCAPING

32 9119 FINE GRADING & SOIL PREPARATION

32 9200 *GENERAL PLANTING REQUIREMENTS* (not part of Project Manual)

32 9223 SODDING

DIVISION 33 – UTILITIES

33 0520 BACKFILLING TRENCHES

33 1100 *WATER DISTRIBUTION AND TRANSMISSION* (not part of Project Manual)

33 4100 STORM DRAINAGE SYSTEMS

END OF TABLE OF CONTENTS

PROJECT TITLE PAGE

00 0101 - 1

DOCUMENT 00 0101 - PROJECT TITLE PAGE

1.1 PROJECT MANUAL – CONSTRUCTION DOCUMENTS

A. Holladay City Hall Remodel 4580 South 2300 East Holladay, Utah 84117

B. Owner:

City of Holladay 4580 South 2300 East Holladay, Utah 84117 Owner’s Representative: Joe Bolton

C. Architect:

Process Studio, PLLC 3055 South Grace Street Salt Lake City, Utah 84109

D. Architects Project No. 22-0044 E. Issued: October 20, 2025 F. Copyright 2025. All rights reserved.

END OF DOCUMENT 00 0101

00 1113 - ADVERTISEMENT FOR BIDS 00 1113 - 1

DOCUMENT 00 1113 - ADVERTISEMENT FOR BIDS

1.1 PROJECT INFORMATION

A. Notice to Bidders: Prequalified bidders may submit bids for project as described in this Document.

Submit bids according to the Instructions to Bidders.

1. Regulatory Requirements: Local laws and regulations shall govern submittal, opening, and award of bids.

B. Project Identification: Holladay City Hall Remodel.

1. Project Location: 4580 South 2300 East, Holladay, Utah, 84117.

C. Owner: City of Holladay.

1. Owner's Representative: Joe Bolton.

D. Architect: Process Studio PLLC - Contact Dwight Yee.

E. Project Description: Project consists of remodel of existing building.

1. Project cost range is anticipated to be under 10 million dollars.

F. Construction Contract: Bids will be received for the following Work:

1. General Contract (all trades).

1.2 PRE-QUALIFICATION

A. Owner will issue Prequalification Request.

1. Date for Prequalification Request: October 29, 2025.

B. Prequalification Meeting: A Prequalification meeting (mandatory) for all bidders will be held at 4580 South 2300 East, Holladay, Utah 84117 on November 6, 2025, at 10:00 AM, local time.

C. Drawing Release: Plans and specifications will be issued to Prequalified Bidders on November 6, 2025, after prequalification meeting.

1. All qualification questions to be submitted to Jared Bunch via email at JBunch@holladayUT.gov by November 24, 2025, at 2:00 PM, local time.

D. Prequalification request closing date: November 27, 2025.

1. Qualifications shall be submitted to Jared Bunch via email via November 27, 2025, at 4:00 PM, local time.

2. Submissions with attachments larger than 12 MB should be submitted using a link to a file sharing site.

E. Notice of Prequalification selection: December 9, 2025.

F. Issue Bid Documents to Prequalified Bidders: December 17, 2025.

mailto:JBunch@holladayUT.gov jbunch Text Box jbunch Text Box

00 1113 - ADVERTISEMENT FOR BIDS 00 1113 - 2

1. All bid questions to be submitted to Jared Bunch via email at JBunch@holladayUT.gov to be submitted by January 16, 2026 at 2:00 PM, local time.

1.3 BID SUBMITTAL AND OPENING

A. Owner will receive sealed lump sum bids until the bid time and date at the location given below.

Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date: January 21, 2026.

2. Bid Time: 2:00 PM, local time.

3. Location: Holiday City Hall, 4580 South 2300 East, Holiday, Utah 84117

B. Bids will be thereafter publicly opened and read aloud.

1.4 BID SECURITY

A. Bid security shall be submitted with each bid in the amount of 5 percent of the bid amount. No bids may be withdrawn for a period of 60 days after opening of bids. Owner reserves the right to reject any and all bids and to waive informalities and irregularities.

1.5 PREBID MEETING

A. Prebid Meeting: See Document 00 2513 "Prebid Meetings."

B. Prebid Meeting: A Prebid meeting (optional) for all bidders will be held at 4580 South 2300 East, Holiday, Utah 84117 on December 18, 2025 at 10:00 AM, local time. Prospective prime bidders optional to attend.

1.6 DOCUMENTS

A. Online Procurement and Contracting Documents: Obtain access after November 6, 2025, by contacting Owner. Online access will be provided to all registered bidders and suppliers.

1.7 TIME OF COMPLETION AND LIQUIDATED DAMAGES

A. Successful bidder shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time. Work is subject to liquidated damages.

1. Substantial Completion: August 28, 2027.

1.8 BIDDER'S QUALIFICATIONS

A. Bidders must be prequalified by Owner.

B. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance Bond in a form acceptable to Owner will be required of the successful Bidder.

1.9 NOTIFICATION

A. This Advertisement for Bids document is issued by City of Holladay via UP3.

END OF DOCUMENT 00 1113

mailto:JBunch@holladayUT.gov

ADVERTISEMENT FOR PREQUALIFICATION

OF BIDDERS

00 1115 - 1

DOCUMENT 00 1115 - ADVERTISEMENT FOR PREQUALIFICATION OF BIDDERS

1.1 NOTIFICATION

A. Notice to Prospective Bidders: Owner will receive sealed Submittal of Qualifications from contractors interested in submitting construction bids on Project(s) described in this Advertisement, until the time and date given below.

1. Regulatory Requirements: State and Local laws and regulations shall govern submittal and evaluation of qualifications.

B. Owner: City of Holladay.

1. Owner's Representative: Joe Bolton.

1.2 PROJECT INFORMATION

A. See Document 00 1113 "Advertisement for Bids" for Project information.

B. Project Identification: Holladay City Hall Remodel.

1. Project Location: 4580 South 2300 East, Holladay, 84117.

C. Project Description: Project consists of seismic upgrade and interior renovation to Holladay City Hall. There is an Add/Alternate of small vestibule and associated site improvements that is included as part of the bid package.

1. Project cost range is anticipated to be under 10 million dollars.

2. Project is anticipated to commence April 1, 2026.

3. Project is anticipated to be substantially complete and ready for move-in no later than

August 28, 2027.

D. Construction Contract: Prospective Bidders will prequalify for the following Work:

1. General Contract (all trades).

1.3 SUBMITTAL OF PROSPECTIVE BIDDERS' QUALIFICATIONS

A. Owner will receive sealed Submittal of Qualifications until the time and date at the location given below. Owner will consider submittals prepared in compliance with the Request for Qualifications issued by Owner, and delivered as follows:

1. Date: November 27, 2025.

2. Time: 4:00 p.m., local time.

B. Submittals of Qualifications will thereafter be evaluated by Owner and the names of the prequalified bidders will thereafter be published. Prospective Bidders' qualification information shall be considered privileged and confidential.

1.4 PREQUALIFICATION CONFERENCE

A. A prequalification conference for all prospective bidders will be held at Holladay City Hall on November 6, 2025, at 10:00 a.m., local time. All prospective bidders are required to attend.

jbunch Text Box

ADVERTISEMENT FOR PREQUALIFICATION

OF BIDDERS

00 1115 - 2

1.5 DOCUMENTS

A. Online Prequalification Documents: Obtain access after November 6, 2025, posted on UP3.

Submittal will be in the form of printed AIA Document A305, "Contractor's Qualification Statement," with supplemental attachments described in the documents.

1.6 QUALIFICATIONS OF PROSPECTIVE BIDDERS

A. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance Bond in a form acceptable to Owner will be required of the successful Bidder.

B. The completed Prequalification Submittal for each Prospective Bidder will be evaluated by Owner according to the following criteria, described in greater detail in the documents:

1. Proper license under the laws governing their respective trade(s).

2. Capacity to provide adequate Performance Bond, Labor and Material Payment Bond, and

Insurance in a form acceptable to Owner.

3. Adequate financial resources, work-in-hand capacity, adequate organization, and acceptable past performance.

4. Applicable experience of firm, including experience of Project and field management staff to be assigned to the Work.

5. Firm must have experience with masonry work, seismic remediation and renovation/remodel of historic masonry structures.

1.7 NOTIFICATION

A. This Advertisement for Prequalification of Bidders document is issued by City of Holladay.

END OF DOCUMENT 00 1115

INVITATION TO BID 00 1116 - 1

DOCUMENT 00 1116 - INVITATION TO BID

1.1 PROJECT INFORMATION

A. Notice to Bidders: Prequalified bidders are invited to submit bids for Project as described in this Document according to the Instructions to Bidders.

B. Project Identification: Holladay City Hall Remodel.

1. Project Location: 4580 South 2300 East, Holladay, Utah, 84117.

C. Owner: City of Holladay.

1. Owner's Representative: Joe Bolton.

D. Architect: Process Studio - Dwight Yee.

E. Project Description: Project consists of seismic upgrade and interior renovation to Holladay City Hall. There is an Add/Alternate of small vestibule and associated site improvements that is included as part of the bid package.

F. Construction Contract: Bids will be received for the following Work:

1. General Contract (all trades).

2. Multiple Contract Project consisting of the following prime contracts:

a. General Building Construction.

b. Plumbing Construction.

c. Mechanical Construction.

d. Electrical Construction.

1.2 BID SUBMITTAL AND OPENING

A. Owner will receive sealed bids until the bid time and date at the location indicated below. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date: January 21, 2026.

2. Bid Time: 2:00 p.m., local time.

3. Location: Holladay City Hall, 4580 South 2300 East, Holladay, Utah 84117.

B. Bids will be thereafter publicly opened and read aloud.

1.3 BID SECURITY

A. Bid security shall be submitted with each bid in the amount of 5 percent of the bid amount. No bids may be withdrawn for a period of 60 days after opening of bids. Owner reserves the right to reject any and all bids and to waive informalities and irregularities.

1.4 PREBID CONFERENCE

A. A prebid conference for all bidders will be held at Holladay City Hall on December 18, 2025 at 10:00 a.m., local time. Prospective bidders: optional attendance required.

INVITATION TO BID 00 1116 - 2

1.5 DOCUMENTS

A. Online Procurement and Contracting Documents: Obtain access after November 6, 2025 by contacting UP3. Online access will be provided to all registered bidders and suppliers.

1.6 TIME OF COMPLETION AND LIQUIDATED DAMAGES

A. Bidders shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time. Work is subject to liquidated damages of $500.00 per day.

1.7 BIDDER'S QUALIFICATIONS

A. Bidders must be prequalified by Owner.

B. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance Bond, a separate Labor and Material Payment Bond, and Insurance in a form acceptable to Owner will be required of the successful Bidder.

END OF DOCUMENT 00 1116

REQUEST FOR QUALIFICATIONS 00 1153 - 1

DOCUMENT 00 1153 - REQUEST FOR QUALIFICATIONS

1.1 PURPOSE, LAWS, AND REGULATIONS

A. The purpose of the Prequalification Procedure described in this Document is to provide Owner with a mechanism to evaluate and determine whether Prospective Bidders are qualified to participate in the construction of Project. Evaluation will be limited to that office of the Prospective Bidder that is proposed to perform the Work.

B. Prospective Bidders are required to comply with these Requirements for Prequalification. Only those Prospective Bidders who have complied with the Requirements for Prequalification and have been determined to be qualified will be eligible to submit construction bids on Project.

1.2 DEFINITIONS

A. Financial Statement: The requirement for submitting a financial statement as an attachment to AIA Document A305, "Contractor's Qualification Statement" shall be understood to mean a certified annual audit, prepared according to generally acceptable accounting practices and signed by an independent certified public accountant. A Reviewed Statement of Assets and Liabilities, prepared and signed by an independent certified public accountant, is also acceptable.

A self-prepared annual compiled financial statement or balance sheet is unacceptable.

B. Prospective Bidder: A Prospective Bidder is a person or entity who submits a Submittal of Qualifications to Owner.

C. Project: Remodel of existing Holladay City Hall Building including Mechanical, Plumbing and HVAC work.

1.3 PREQUALIFICATION DOCUMENTS

A. Prequalification Documents: Consist of the Advertisement for Prequalification of Bidders; this Request for Qualifications document; AIA Document A305, "Contractor's Qualification Statement"; and additional documents issued by Owner.

B. Obtaining Prequalification Documents: Prospective Bidders may obtain complete sets of the Prequalification Documents from the issuing office designated in the Advertisement for Prequalification of Bidders. Prospective Bidders shall use complete sets of Prequalification Documents in preparing their submittal. Owner assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Prequalification Documents.

C. Interpretation or Correction of Prequalification Documents: If the Prospective Bidder is in doubt as to the interpretation of any part of the Prequalification Documents, or finds discrepancies in or omissions from any part of the Prequalification Documents, it must submit a written Request for Interpretation thereof no later than seven days prior to acceptance of Submittals of Qualifications.

Address all communications to Owner.

1.4 PREQUALIFICATION PROCEDURES

A. Form of Prequalification Submittal:

1. Submittals of Prequalification must be submitted in duplicate on AIA Document A305, "Contractor's Qualification Statement," properly executed and with all items filled out in ink or typed, and all additional data, attachments, and forms provided. Do not change or add words to the Qualification Statement or forms. All signatures must be original (and sealed if a corporation) and must be notarized and sealed by a Notary Public.

REQUEST FOR QUALIFICATIONS 00 1153 - 2

B. Modification to Requirements for Prequalification:

1. Clarifications, alterations, or changes made by Owner to the Requirements for Prequalification shall be in writing only. Verbal information is not valid or binding.

2. Modifications will be mailed or delivered to those Prospective Bidders having obtained Prequalification Documents from the issuing office.

C. Submission of Prequalification Documents:

1. Each Submittal of Prequalification shall be delivered as indicated in the Advertisement for Prequalification on or before the day and hour set for receipt of Submittals. Each Submittal of Prequalification shall be digitally submitted to the email indicated in the prequalification section as follows:

a. Bidder's Prequalification Statement for Holladay City Hall Remodel.

b. Prospective Bidder's Name.

c. Prospective Bidder's Address.

d. Contractor's License No.

e. Date and Time for Submittal.

2. Include a completed copy of the Prequalification Checklist attached to the cover of the Submittal.

3. It is the sole responsibility of the Prospective Bidder to ensure that its submittal is received by the submittal date and time. No submittal submitted after the time fixed for receiving submittals will be considered.

4. Owner reserves the right to waive any informality and to request additional information from Prospective Bidders, at Owner's discretion.

D. Attachments:

1. Prospective Bidders shall complete all required forms and attachments described in the Prequalification Documents, entering "Not Applicable" where information does not apply.

Absence of any of the forms included in the Prequalification Documents will be reason for possible disqualification.

E. Status of Prospective Bidders:

1. Proprietors submitting bids shall indicate their status as proprietors.

2. Prospective Bidders submitting qualifications for partnerships shall indicate their status as partners and shall submit a certified copy of the power of attorney authorizing the executor of the submittal to bind the partnership.

3. Prospective Bidders submitting qualifications for corporations shall indicate their status as corporations and shall submit a certified copy of the board of directors' authorization for the Prospective Bidder to bind the corporation and shall affix the corporate seal on the submittal.

4. Prospective Bidders shall provide the following:

a. Names and addresses of proprietors, of all members of a partnership, or of the corporation's officers.

b. Name of jurisdiction where the partnership is registered or where the corporation is incorporated. Corporations must be licensed to do business in Project state at the time of executing the Contract.

1.5 WITHDRAWAL

A. A Qualification Statement may be withdrawn on personal request received from the Prospective Bidder.

REQUEST FOR QUALIFICATIONS 00 1153 - 3

1.6 PREQUALIFICATION CRITERIA

A. Prospective Bidders must demonstrate the following to the satisfaction of Owner:

1. Proper license under the laws and regulations governing their respective trade(s).

2. Capacity to provide Performance Bond, Labor and Material Payment Bond, and Insurance in a form acceptable to Owner in amounts adequate to bond the Work based on the scope indicated in the Advertisement for Prequalifications.

3. Applicable experience of firm as described in the Contractor's Qualification Statement, including the following:

a. Experience of Firm: The firm in its current organization shall have successfully completed minimum of five projects of similar type, quality, and scope, including a minimum of two within the last three years. The firm shall have a record of project completion, credit record, record of judgment claims, arbitration proceedings, and suits pending or outstanding acceptable to Owner.

b. Experience of Firm Officers: The firm officers shall have personal record of project completion acceptable to Owner.

c. Experience of Project and Field Management Staff to Be Committed by the Prospective Bidder to Carry Out the Work: The assigned project manager and field superintendent must have successfully completed minimum of three projects of similar type, quality, and scope.

d. For purposes of this submittal, reference to "key individuals" as described in the Contractor's Qualification Statement shall be understood to mean the principal in charge, the project manager(s), and the project field superintendent(s) committed by the Prospective Bidder to carry out the Work of this Project. Prospective Bidder by submitting qualifications of key individuals agrees that Owner reserves the right to approve or reject subsequent reassignment of key individuals.

e. For purposes of this submittal, "successful completion" shall be understood to mean completion of project within project schedule and budget. Provide additional information indicating reasons why any referenced project did not meet project schedule or project budget.

f. For purposes of this Qualification, "similar project" shall be understood to include the following project elements:

1) Reinforced masonry load-bearing construction.

2) Long-span, steel-framed roof structure.

3) Automated building systems (controls, fire detection and alarm, technology wiring infrastructure, intercommunications).

4) Renovation/addition work on occupied sites.

4. Adequate financial resources, including ability to secure materials and labor necessary for completion of the Work and other work in hand, within the anticipated contract times, and reflecting the anticipated retainage from progress payments.

5. Work-in-hand capacity, such that the Prospective Bidder demonstrates adequate work under contract to continue its business operations at least at their current level, at the same time indicating the capability to carry out Owner's proposed work.

6. Adequate organization to complete work of the scope anticipated, including firm management, project management, field superintendence, and field engineering and quality control.

7. Acceptable past performance as indicated by firm's references, including ability to meet contract time and to monitor, manage, and communicate interim scheduling requirements, to carry out required quality-control activities, to properly prepare interim and final payment requests, and to successfully complete project closeout requirements.

8. Acceptable documentation of firm's employee screening practices as indicating by affidavit describing background check procedures for firm's employees and requirements for same incorporated in firm's subcontracts.

REQUEST FOR QUALIFICATIONS 00 1153 - 4

B. Consideration of qualifications may be withheld if the Qualification Statement shows any unexplained erasures, omissions, alterations of form, additions not called for, added restrictions or qualifying conditions, or other irregularities of any kind.

C. Owner may make such investigations as it deems necessary to determine the ability of the Prospective Bidder to perform the Work, and the Prospective Bidder shall furnish to Owner all such information for this purpose as Owner may request. Owner reserves the right to withhold qualification if the evidence submitted by or investigation of such Prospective Bidder fails to satisfy Owner that such Prospective Bidder is properly qualified to carry out the obligations of the proposed Project. The determination of which bidders are prequalified is not protestable, except as allowed by law.

D. Prequalification Submittal and data contained therein is considered privileged and confidential and will not be disclosed to any outside party except as required by law.

1.7 BONDS AND INSURANCE

A. The Prospective Bidder shall provide as part of the Submittal of Qualifications evidence of its ability to furnish below:

1. Performance Bond, a Payment Bond, and a Labor and Material Bond, each in the amount of 100 percent of the Contract Sum, with a corporate surety authorized to transact business in Project's jurisdiction.

2. Satisfactory certificates of insurance in the amount and types required by statute, but not less than the following:

a. Workers' Compensation insurance provisions: statutory limits.

1.8 ACCEPTANCE OF QUALIFICATIONS

A. Prospective bidders will be notified of Owner's determination, within 14 days from the date of submission.

B. Evaluations will be confidential. Notifications will be publicly available information.

C. Owner may deny prequalification if it finds one or more of the following:

1. The Prospective Bidder does not have sufficient financial capacity to perform the Work.

2. The Prospective Bidder does not have the appropriate experience to perform the Work, including, but not limited to, having met the experience criteria set forth herein.

3. The Prospective Bidder or any officer, director, or owner thereof has had judgments entered against him within the past five years for the breach of contracts for governmental or nongovernmental construction work including, but not limited to, design-build or construction management contracts.

4. The Prospective Bidder has been in substantial noncompliance with the terms and conditions of prior construction with Owner, or in documented substantial noncompliance with the terms and conditions of prior construction with another public body without good cause.

5. The Prospective Bidder or any officer, director, owner, or chief financial official thereof has been convicted within the past 10 years of a crime related to governmental or nongovernmental construction or contracting.

6. The Prospective Bidder or any officer, director, or owner thereof is currently debarred pursuant to an established debarment procedure from bidding or contracting by any public body, agency of another state, or agency of the Federal Government.

7. The Prospective Bidder failed to provide to the public body in a timely manner any information required by the public body relevant to the six preceding subparagraphs.

REQUEST FOR QUALIFICATIONS 00 1153 - 5

8. The Prospective Bidder provides false, nonresponsive, misleading, or incomplete information for items required herein.

D. The acceptance of a Prospective Bidder's qualifications will be a Notice of Prequalification, signed by a duly authorized representative of Owner; no other act by Owner or its agents shall constitute the acceptance of qualifications. The acceptance of a Prospective Bidder's qualifications by Owner does not constitute a contract or promise to award a contract to the Prospective Bidder.

1.9 PROSPECTIVE BIDDER'S CHECKLIST

A. In an effort to assist the Prospective Bidder in properly completing all documentation required, the following checklist is provided for the Prospective Bidder's convenience. The Prospective Bidder is solely responsible for verifying compliance with prequalification requirements.

B. Include this completed checklist in the Submittal email.

1. Reviewed the Prequalification Documents, including the Advertisement for Prequalification and Requirements for Prequalification, prior to preparing this submittal.

2. Prepared AIA Document A305, "Contractor's Qualification Statement," as required by the document instructions and by the Requirements for Prequalification, including all attachments and data required as part of the Qualification Statement, properly notarized.

3. Attached: Copy of applicable Contractor's license(s).

4. Attached: Affidavit of Employee Screening.

5. Attached: Resumes of key individuals.

6. Attached: Other attachments as necessary to provide information required.

7. Envelope shows name and address of the Prospective Bidder.

8. Envelope shows the Prospective Bidder's Contractor's License No.

9. By submitting notarized statement, the Prospective Bidder certifies that the Bidder can provide executed Performance Bond and Labor and Material Bond meeting requirements given in the Requirements for Prequalification.

10. By submitting notarized statement, the Prospective Bidder certifies that the Bidder can provide Certificates of Insurance in the amounts indicated in the Requirements for Prequalification.

END OF DOCUMENT 00 1153

PREBID MEETINGS 00 2513 - 1

DOCUMENT 00 2513 - PREBID MEETINGS

1.1 PREBID MEETING

A. Owner & Construction Manager will conduct a Prebid meeting as indicated below:

1. Meeting Date: December 18, 2025.

2. Meeting Time: 10:00 a.m., local time.

3. Location: 4580 South 2300 East, Holladay, Utah 84117.

B. Attendance:

1. Prime Bidders: Attendance at Prebid meeting is mandatory.

2. Subcontractors: Attendance at Prebid meeting is recommended.

3. Notice: Bids will only be accepted from prime bidders represented on Prebid Meeting sign-in sheet.

C. Bidder Questions: Submit written questions to be addressed at Prebid meeting minimum of two business days prior to meeting.

D. Agenda: Prebid meeting agenda will include review of topics that may affect proper preparation and submittal of bids, including the following:

1. Procurement and Contracting Requirements:

a. Advertisement for Bids.

b. Instructions to Bidders.

c. Bidder Qualifications.

d. Bonding.

e. Insurance.

f. Bid Security.

g. Bid Form and Attachments.

h. Bid Submittal Requirements.

i. Bid Submittal Checklist.

j. Notice of Award.

2. Communication during Bidding Period:

a. Obtaining documents.

b. Access to Project Web site through UP3.

c. Bidder's Requests for Information.

d. Bidder's Substitution Request/Prior Approval Request.

e. Addenda.

3. Contracting Requirements:

a. Agreement.

b. The General Conditions.

c. The Supplementary Conditions.

d. Other Owner requirements.

4. Construction Documents:

a. Scopes of Work.

b. Temporary Facilities.

c. Use of Site.

d. Work Restrictions.

e. Alternates, Allowances, and Unit Prices.

f. Substitutions following award.

5. Separate Contracts:

a. Work by Owner.

b. Work of Other Contracts.

PREBID MEETINGS 00 2513 - 2

6. Schedule:

a. Project Schedule.

b. Contract Time.

c. Liquidated Damages.

d. Other Bidder Questions.

7. Site/facility visit or walkthrough.

8. Post-Meeting Addendum.

E. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes to attendees and others known by the issuing office to have received a complete set of Procurement and Contracting Documents. Minutes of meeting are issued as Available Information and do not constitute a modification to the Procurement and Contracting Documents. Modifications to the Procurement and Contracting Documents are issued by written Addendum only.

1. Sign-in Sheet: Minutes will include list of meeting attendees.

2. List of Planholders: Minutes will include list of planholders.

END OF DOCUMENT 00 2513

PROCUREMENT SUBSTITUTION PROCEDURES 00 2600 - 1

DOCUMENT 00 2600 - PROCUREMENT SUBSTITUTION PROCEDURES

1.1 DEFINITIONS

A. Procurement Substitution Requests: Requests for changes in products, materials, equipment, and methods of construction from those indicated in the Procurement and Contracting Documents, submitted prior to receipt of bids.

B. Substitution Requests: Requests for changes in products, materials, equipment, and methods of construction from those indicated in the Contract Documents, submitted following Contract award.

See Section 01 2500 "Substitution Procedures" for conditions under which Substitution requests will be considered following Contract award.

1.2 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.3 PROCUREMENT SUBSTITUTIONS

A. Procurement Substitutions, General: By submitting a bid, the Bidder represents that its bid is based on materials and equipment described in the Procurement and Contracting Documents, including Addenda. Bidders are encouraged to request approval of qualifying substitute materials and equipment when the Specifications Sections list materials and equipment by product or manufacturer name.

B. Procurement Substitution Requests will be received and considered by Owner when the following conditions are satisfied, as determined by Architect; otherwise requests will be returned without action:

1. Extensive revisions to the Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of the Contract Documents, including the level of quality of the Work represented by the requirements therein.

3. The request is fully documented and properly submitted.

1.4 SUBMITTALS

A. Procurement Substitution Request: Submit to Owner. Procurement Substitution Request must be made in writing by prime contract Bidder only in compliance with the following requirements:

1. Requests for substitution of materials and equipment will be considered if received no later than 10 days prior to date of bid opening.

2. Submittal Format: Submit three copies of each written Procurement Substitution Request, using CSI Substitution Request Form 1.5C.

3. Submittal Format: Submit Procurement Substitution Request.

a. Identify the product or the fabrication or installation method to be replaced in each request. Include related Specifications Sections and drawing numbers.

b. Provide complete documentation on both the product specified and the proposed substitute, including the following information as appropriate:

1) Point-by-point comparison of specified and proposed substitute product data, fabrication drawings, and installation procedures.

2) Copies of current, independent third-party test data of salient product or system characteristics.

3) Samples where applicable or when requested by Architect.

PROCUREMENT SUBSTITUTION PROCEDURES 00 2600 - 2

4) Detailed comparison of significant qualities of the proposed substitute with those of the Work specified. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

5) Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

6) Research reports, where applicable, evidencing compliance with building code in effect for Project, from ICC-ES.

7) Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors, which will become necessary to accommodate the proposed substitute.

c. Provide certification by manufacturer that the substitute proposed is equal to or superior to that required by the Procurement and Contracting Documents, and that its in-place performance will be equal to or superior to the product or equipment specified in the application indicated.

d. Bidder, in submitting the Procurement Substitution Request, waives the right to additional payment or an extension of Contract Time because of the failure of the substitute to perform as represented in the Procurement Substitution Request.

B. Owner's Action:

1. Owner may request additional information or documentation necessary for evaluation of the Procurement Substitution Request. Owner will notify all bidders of acceptance of the proposed substitute by means of an Addendum to the Procurement and Contracting Documents.

C. Owner's approval of a substitute during bidding does not relieve Contractor of the responsibility to submit required shop drawings and to comply with all other requirements of the Contract Documents.

END OF DOCUMENT 00 2600

Construction Documents - 28 February 2024

EXISTING CONDITION INFORMATION 00 3119 - 1

DOCUMENT 00 3119 - EXISTING CONDITION INFORMATION

1.1 EXISTING CONDITION INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' own investigations. They are made available for Bidders' convenience and information, but are not a warranty of existing conditions. This Document is not part of the Contract Documents.

B. Existing ceiling tiles that are still intact above the new suspended ceilings are anticipated to have asbestos. No hazardous materials testing has been done.

C. Existing solar array will need to be protected during construction activities that may affect the solar array

D. Related Requirements:

1. Document 00 2113 "Instructions to Bidders" for the Bidder's responsibilities for examination of Project site and existing conditions.

END OF DOCUMENT 00 3119

BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 00 4113 - 1

DOCUMENT 00 4113 - BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT)

1.1 BID INFORMATION

A. Bidder: ____________________________________________________.

B. Project Name: Holladay City Hall Remodel.

C. Project Location: 4580 South 2300 East, Holladay, Utah, 84117.

D. Owner: Holladay City.

E. Architect: Dwight Yee.

F. Architect Project Number: 22-0044.

1.2 CERTIFICATIONS AND BASE BID

A. Base Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully examined the Procurement and Contracting Requirements, Conditions of the Contract, Drawings, Specifications, and all subsequent Addenda, as prepared by Architect: Process Studio and Architect's consultants, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the Procurement and Contracting Documents, for the stipulated sum of:

1. ________________________________________________ Dollars ($______________).

2. The above amount may be modified by amounts indicated by the Bidder on the attached

Document 00 4323 "Alternates Form."

1.3 BID GUARANTEE

A. The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish surety as specified within 10 days after a written Notice of Award, if offered within 60 days after receipt of bids, and on failure to do so agrees to forfeit to Owner the attached cash, cashier's check, certified check, U.S. money order, or bid bond, as liquidated damages for such failure, in the following amount constituting five percent (5%) of the Base Bid amount above:

1. ________________________________________________ Dollars ($______________).

B. In the event Owner does not offer Notice of Award within the time limits stated above, Owner will return to the undersigned the cash, cashier's check, certified check, U.S. money order, or bid bond.

1.4 SUBCONTRACTORS AND SUPPLIERS

A. The following companies shall execute subcontracts for the portions of the Work indicated:

1. Concrete Work: ________________________________________________________.

2. Framing Work: ________________________________________________________.

3. Masonry Work: ________________________________________________________.

4. Roofing Work: _________________________________________________________.

5. Plumbing Work: ________________________________________________________.

6. HVAC Work: __________________________________________________________.

BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 00 4113 - 2

7. Electrical Work: _________________________________________________________.

8. Landscape Work: ________________________________________________________.

9. Other Work: ________________________________________________________.

1.5 TIME OF COMPLETION

A. The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents on a date specified in a written Notice to Proceed to be issued by Architect, and shall fully complete the Work by August 28, 2027.

1.6 ACKNOWLEDGEMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

1. Addendum No. 1, dated ____________________.

2. Addendum No. 2, dated ____________________.

3. Addendum No. 3, dated ____________________.

4. Addendum No. 4, dated ____________________.

1.7 BID SUPPLEMENTS

A. The following supplements are a part of this Bid Form and are attached hereto.

1. Bid Form Supplement - Alternates.

1.8 CONTRACTOR'S LICENSE

A. The undersigned further states that it is a duly licensed contractor, for the type of work proposed, in Salt lake County, Utah, and that all fees, permits, etc., pursuant to submitting this proposal have been paid in full.

1.9 SUBMISSION OF BID

A. Respectfully submitted this ____ day of ____________, 2025.

B. Submitted By:_______________________________________(Name of bidding firm or corporation).

C. Authorized Signature:___________________________________(Handwritten signature).

D. Signed By:______________________________________________(Type or print name).

E. Title:__________________________________(Owner/Partner/President/Vice President).

F. Witnessed By:___________________________________________(Handwritten signature).

G. Attest:_______________________________________________(Handwritten signature).

H. By:___________________________________________________(Type or print name).

I. Title:________________________________(Corporate Secretary or Assistant Secretary).

J. Street Address:___________________________________________________________.

BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 00 4113 - 3

K. City, State, Zip:__________________________________________________________.

L. Phone:_________________________________________________________________.

M. License No.:____________________________________________________________.

N. Federal ID No.:____________________________________(Affix Corporate Seal Here).

END OF DOCUMENT 00 4113

BID SECURITY FORMS 00 4313 - 1

DOCUMENT 00 4313 - BID SECURITY FORMS

1.1 BID FORM SUPPLEMENT

A. A completed bid bond form is required to be attached to the Bid Form.

1.2 BID BOND FORM

A. AIA Document A310-2010 "Bid Bond" is the recommended form for a bid bond. A bid bond acceptable to Owner, or other bid security as described in the Instructions to Bidders, is required to be attached to the Bid Form as a supplement.

B. Copies of AIA standard forms may be obtained from The American Institute of Architects;

https://www.aiacontracts.org/; email: docspurchases@aia.org; (800) 942-7732.

END OF DOCUMENT 00 4313

https://www.aiacontracts.org/ file:///C:/Users/craigjacobsen/start/docspurchases@aia.org

PROPOSED SCHEDULE OF VALUES FORM 00 4373 - 1

DOCUMENT 004373 - PROPOSED SCHEDULE OF VALUES FORM

1.1 BID FORM SUPPLEMENT

A. A completed Proposed Schedule of Values form is required to be attached to the Bid Form.

1.2 PROPOSED SCHEDULE OF VALUES FORM

A. Proposed Schedule of Values Form: Provide a breakdown of the bid amount, including the one ADD alternate, in enough detail to facilitate continued evaluation of bid. Coordinate with the Project Manual table of contents. Provide multiple line items for principal material and subcontract amounts in excess of five percent of the Contract Sum.

END OF DOCUMENT 00 4373

NOTICE OF AWARD 00 5100 - 1

DOCUMENT 00 5100 - NOTICE OF AWARD

1.1 BID INFORMATION

A. Bidder: <Insert successful bidder name>.

B. Bidder's Address: <Insert street address, city, state, zip, and telephone>.

C. Prime Contract: <Insert prime contract name>.

D. Project Name: Holladay City Hall Remodel.

E. Project Location: 4580 South 2300 East, Holladay, Utah, 84117.

F. Owner: Holladay City.

G. Architect: Process Studio – Dwight Yee

H. Architect Project Number: 22-0044.

1.2 NOTICE OF AWARD OF CONTRACT

A. Notice: The above Bidder is hereby notified that their bid, dated <Insert date>, for the above Contract has been considered and the Bidder is hereby awarded a contract for remodel work at Holladay City Hall per Construction Documents (Construction Drawings and Construction Specifications).

B. Alternates Accepted: The following alternates have been accepted by Owner and have been incorporated in the Contract Sum:

A. Alternate No. 1: 80 mil. PVC Roof with 30-year warranty to replace specified 60 mil. PVC Roof with 20-year warranty.

C. Contract Sum: The Contract Sum is <Insert written amount> dollars ($<Insert numeric amount>).

1.3 EXECUTION OF CONTRACT

A. Contract Documents: Copies of the Contract Documents will be made available to the Bidder immediately. The Bidder must comply with the following conditions precedent within 10 days of the above date of issuance of the Notice:

1. Deliver to Owner three sets of fully executed copies of the Contract Documents.

2. Deliver with the executed Contract Documents Bonds and Certificates of Insurance required by the Contract Documents.

B. Compliance: Failure to comply with conditions of this Notice within the time specified will entitle Owner to consider the Bidder in default, annul this Notice, and declare the Bidder's Bid security forfeited.

1. Within 10 days after the Bidder complies with the conditions of this Notice, Owner will return to the Bidder one fully executed copy of the Contract Documents.

NOTICE OF AWARD 00 5100 - 2

1.4 NOTIFICATION

A. This Notice is issued by:

1. Owner:______________________________________________________________.

2.…