3. Support Summary Details.docx

Support Summary

Below is a summary and then more details on how each of the NEI spaces within the (6A35 Conference Room, OD Conference Room, Director’s Office and Deputy Director’s Office) can be used for NEI Meeting support as a result of the proposed Audio/Video (A/V) renovation. All are in the NIH Building 31.

B31 - 6A35 Conference Room:

· Teleconference (Phone Call Only)

· Presentations

· Online Meetings (WebEx, Skype, Zoom, etc.)

· Conference Room PC can be used for access to Stream Services, (Netflix, YouTube, etc.)

B31 - OD Conference Room:

· Teleconference (Phone Call Only)

· Presentations

· Online Meetings (WebEx, Skype, Zoom, etc.)

· Conference Room PC can be used for access to Stream Services, (Netflix, YouTube, etc.)

B31 - OD Director and Deputy Director Offices: (2 Offices)

· Teleconference (Phone Call Only)

· Presentations

· Online Meetings (WebEx, Skype, Zoom, etc.)

· Apple TV Use for Smart Apps support, (i.e. Netflix, YouTube, etc.)

· Cable TV Service, (if enabled).

Support Details

NOTE: No Lighting or Curtain Controls will be provided for the 6A35 and OD Conference Rooms from the A/V Control Touch Panels.

NIH Building 31 (NEI 6A35 Conference Room):

· Teleconference (Phone Call Only):

· Use either the conference room table or the wall-mounted Touch Panels for outgoing and incoming calls can be completed. Wall mounted Touch Panel will be mounted on wall near the Podium (Lecture).

· Dial Pad is provided to enter phone# to be dialed and enter call-in passcode and Caller# for completing connection to calls.

· Phone# entered will be listed on the line next to keypad. This will allow option to backspace and clear the entered phone#.

· Answer/Hang up calls.

· Privacy Button – Mutes all microphones and speakers in room.

· Room Microphone Muting.

· Room audio volume control and muting.

· Presentation:

· Present using the Room PC at Podium (Lecture).

· Present from Laptop at Podium (Lecture). Video and Audio from laptop will be provide using HDMI port.

· Conference Room Table has (3) Table Cable Cubbies that needs to be upgraded to provide (2) HDMI Port, (2) USB Power Ports and (1) LAN Port.

· (2) A/C Power plugs for Laptop Power Packs are already installed in each of the (3) Cable Cubbies.

· This will allow presenting from laptops providing video to TVs and Projector and audio to room ceiling mounted speakers.

· Using the Barco 4K ClickShare device, this will provide wireless video/audio sharing during Presentations for up to (2) laptops in the conference room.

· All the above are selectable from either the Conference Room Table or the Wall-mounted Touch Panels.

· The Touch Panels will allow any device or computer connected to A/V system (wired or wireless) to be displayed on the Projector, TVs and any combination, along with audio to be heard.

· Example – Podium (Lecture) PC displayed on Projector; Laptop on Conference Room Table using Cubby HDMI port displayed on TV #1 and Laptop connected to the Clickshare Wireless video displayed on TV #2. Each device selected will allow audio to be heard using the room A/V ceiling speakers.

· Online Meetings (WebEx, Skype, Zoom, etc.):

· All the features for Teleconference and Presentation above are still available during Online Meetings and include the additional features shown below.

· Connect to any Online Meeting Service.

· Room PC is connected to Room Microphones, (2) Room Cameras (selectable from either of the Touch Panels) and Speakers during Online meetings.

· Of the (2) installed cameras, each can be selected using the either the Wall-Mounted or Conference Room Touch Panels, along with controlling “Positioning” and “Zoom”.

· Laptop at Podium (Lecture) can be connected to the HDMI Video Port, which will provide video and audio from the laptop.

· (1) USB Port will be available for use with Laptop that connects it to the Room Microphones and (2) Room Cameras during Online Meetings.

· Of the (2) installed cameras, each can be selected using the either of the Touch Panels, (Wall-Mounted or CR Table Touch Panel), along with controlling “Positioning” and “Zoom”.

· Laptop at any of the Conference Room Table Cable Cubbies location can be connected to the HDMI Video Port, which will provide video and audio from the laptop.

· (1) USB Port will be installed in a “designated” CR Table Cubby selected by NEI for use with Laptop and allow it to be connected to the Room Microphones and (2) Room Cameras (selectable from the Touch Panels) during Online Meetings.

· Of the (2) installed cameras, each can be selected using the either of the Touch Panels, (Wall-Mounted or CR Table Touch Screen), along with controlling “Positioning” and “Zoom”.

· Online Steaming and CATV Service:

· Conference Room PC or Laptop using video ports at the Podium (Lecture) or the Conference Room Table connected to the NIH Wireless Network or connected to LAN port in one of the Cable Cubbies for accessing Online Stream Services, (Netflix, YouTube, etc.)

· Touch Panels will be used to control which TVs and Projector which display the content from the Podium (Lecture) PC or Laptop (Wired or Wireless) being used in the conference room.

NIH Building 31 - OD Conference Room:

· Teleconference (Phone Call Only):

· At the Conference Room Table “Wireless” Touch Panel, outgoing and incoming calls can be completed.

· Dial Pad is provided to enter phone# to be dialed and enter call-in passcode and Caller# for completing connection to calls.

· Phone# entered will be listed on the line next to keypad. This will allow option to backspace and clear the entered phone#.

· Answer/Hang up calls.

· Privacy Button – Mutes all microphones and speakers in room.

· Room Microphone Muting.

· Room audio volume control and muting.

· Presentation:

· Present from Room PC at the Conference Room Table using NEI provided wireless keyboard and mouse.

· Present from Laptop at the Conference Room Table. Video and Audio from laptop will be provide using HDMI port.

· Conference Room Table will have Table Cable Cubby, that will provide (2) HDMI Port, (2) A/C Power Plug for Laptop Power Pack, (2) USB Power Ports and (1) LAN Port.

· This will allow presenting from laptop providing video to TV or Projector.

· Audio will be sent to room ceiling mounted speakers.

· If the old projector is used, selecting the project from the touch panel will turn on the project and lower the projector screen.

· When the A/V system is shut down, the projector will be turned off and the projector screen will be raised.

· Wireless video/audio via Barco 4K ClickShare will support any laptop in use in the conference room.

· The ClickShare allows up to (2) laptops to present wirelessly, (video and audio).

· All the above are selectable from the Conference Room Table “Wireless” Touch Panel.

· The Touch Panel will allow any computer or laptop connected to A/V System to be displayed on the TV or the Projector.

· Online Meetings (WebEx, Skype, Zoom, etc.):

· All the features for Teleconference and Presentation above are still available during Online Meetings and include the additional features shown below.

· Connect to any Online Meeting Service.

· Room PC is connected to Room Microphones, (1) Room Camera and Speakers during Online meetings.

· The (1) installed camera, will automatically selected. The CR Table Touch Panel can control the camera “Positioning” and “Zoom”.

· Laptop at CR Table can be connected to the HDMI Video Port or wirelessly via ClickShare, which will provide video and audio from the laptop.

· (1) USB Port installed in the CR Table Cable Cubby that connects to the Room Microphones and Room Camera to the Laptop during Online Meetings.

· The CR Table Wireless Touch Panel can be used to control the Camera “Positioning” and “Zoom”.

· Online Steaming and CATV Service:

· Conference Room PC or Laptop using video port at the Conference Room Table connected to the NIH Wireless Network or connected to LAN port in the Cable Cubby can be used for accessing Online Stream Services, (Netflix, YouTube, etc.)

· Wireless Touch Panel will be used to control which display content from the Room PC or Laptop (Wired or Wireless) being used in the conference room are sent to the TV or Projector.

NIH Building 31 - OD Director and Deputy Director Offices: (2 - Offices)

· Teleconference (Phone Call Only): A/V system will not provide any Teleconference Calling, as this will be done via the Office existing VoIP Phone and Bluetooth External Speaker.

· Presentation:

· Present from Laptop at Office Conference Table using either direct connection via HDMI Cable plugged into Wall-Port. This will provide Video and Audio to the TV.

· Wireless video/audio via Barco 4K ClickShare will support any laptop in the Office.

· The ClickShare allows video and audio to be sent from up to (2) laptops to present wirelessly.

· Online Meetings (WebEx, Skype, Zoom, etc.):

· All the features for Teleconference and Presentation above are still available during Online Meetings and include the additional features shown below.

· Staff laptop is connected to the NIH Wireless Network.

· Connect laptop to HDMI wall-port via HDMI cable, then connect USB to Laptop for connecting the Camera and Speakerphone.

· Connect to the Online Meeting and then setup meeting on laptop to use the Speakerphone (audio and microphone) and the Wall camera. Audio from the meeting will be heard via the TV speakers.

· The Office UC camera can be positioned via the Camera remoted.

· Room is ready for meeting support and sharing content via the Online Service.

· Apple TV Use:

· Apple TV and CATV tuner installed to display streaming media and standard CATV Service.

· ITMB Apple Account will manage the Apple TV units.

· Cable TV Service will need to be enabled, if needed.

· Use the remote for each device to control what is displayed on the Office TV.