1. SOW_07.22.2020.docx

Statement of Work

A. BACKGROUND INFORMATION:

The National Eye Institute (NEI) submitted request for quote, (RFQ) for Audio/Visual (A/V) Renovation to upgrade and/or install new A/V equipment for NEI Conference Room 6A35 and NEI OD Spaces, (OD Conference Room, Director Office and Deputy Director Office) located in Building 31 at the NIH Campus in Bethesda, MD. to ensure the all locations are properly equipped to support NEI meeting support needs.

B. PURPOSE AND OBJECTIVES OF THE PROCUREMENT:

The overall project objective is to address 1) provide fully functional audio/video capability in all the NEI Spaces noted to ensure all meeting needs during Teleconference Meetings, (allow outgoing and incoming calling using NIH VoIP Services); 2) Presentations from computers during meetings that allows wired and wireless video and audio support; 3) All the features of Teleconferencing and Presentation, then adding Camera(s), Microphones and Speaker A/V support for Online Meeting Services, (WebEx, Skype, Zoom, etc.) and 4) Online Steaming using Internet Services from NEI Computers, Apple TV and CATV. Attached is list of the hardware that details both the CFE and expected equipment to be proposed for each of the (4) NEI spaces for support on meeting requirements.

C. CONTRACT REQUIREMENTS:

Contractor employees must fully understand the designing, implementation, programming, and configuration testing of all the A/V equipment to meet with all NEI Conference Room and OD Spaces audio/visual (A/V) meeting needs. Contractor must complete the “NEI (AV) RENOVATION REQUIREMENTS TRACEABILITY MATRIX” spreadsheet (attached) to ensure all the proposed equipment will meet with all NEI meeting requirements after implemented. The MATRIX spreadsheet will also be used to help confirm all the implemented A/V equipment is validated to be working as expected and meets with NEI meeting requirements too. Submit (3 Years) of the “most recent” Past Performance work completed on government projects is REQUIRED. NEI will not be paying a fee for quote provided by contractors.

D. GOVERNMENT RESPONSIBILITIES:

NEI will coordinate access to NEI spaces in Building 31 on the NIH campus; and provide IT assistance in testing the A/V system to ensure all implemented equipment have been fully testing, function as expected and meet with all of NEI meeting requirements.

E. REPORTING REQUIREMENTS:

Contractor staff shall provide NEI with daily updates on the progress, immediately alert NEI of any problems or delays until completion of work.

F. INSPECTION AND ACCEPTANCE CRITERIA:

The final inspection and acceptance shall be inspected and approved by NEI based on 1) proof of operation to ensure all A/V equipment meets with NEI objective requirements for meeting support. TEST MATRIX spreadsheet was used to confirm all the implemented A/V equipment is validated to be working as expected and meets with NEI meeting requirements; 2) Documentation and drawings on the all NEI spaces for room design and functionality shall be provided to NEI; 3) Full Archive of Programming Code with Graphics shall be provided to NEI. 4) Use Guide and Training to be provided to NEI staff for each of the spaces.

G. ATTACHMENTS:

i. AV Renovation Hardware List.docx

ii. Support Summary Details. pdf

iii. NEI (AV) RENOVATION REQUIREMENTS TRACEABILITY MATRIX spreadsheet

H. EVALUATION CRITERIA: Best value analysis using trade-offs.

Please see attached EVALUATION CRITERIA-Adjectival-Rating document for complete details.

I. CLEARANCES: none required.