3.16.23_ASSESS RFP Cover Letter.pdf

National Aeronautics and Space Administration

Ames Research Center Moffett Field, CA 94035-1000

March 16, 2023

TO:

SUBJECT:

All Potential Offerors

Request for Proposal (RFP), Solicitation No. 80ARC023R0006, for Aircraft and Spaceflight Systems Engineering Support Services (ASSESS)

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) ARC’s ASSESS solicitation. The principal purpose of this requirement is to provide aircraft and spaceflight systems engineering support services with a focus on research and technology development support and related services for the Exploration Technology Directorate (Code T) and the Aeronautics Directorate (Code A) at NASA ARC.

NASA will conduct this acquisition as a small business set-aside competition. The North American Industry Classification System (NAICS) code for this acquisition is 541715 and the small business size standard is 1000 employees.

This competitive acquisition will result in a single award Hybrid contract with a Firm-Fixed Price (FFP) Core requirement and an IDIQ requirement with the ability to issue Cost-Plus-Fixed- Fee (CPFF) task orders. The contract will have an effective ordering period of five years from the contract effective date, and total core with a potential period of performance which consists of a 12-month Base Period, and 4, 12-month Option Periods.

The anticipated contract award date is October 3, 2024. The contract will be performed onsite at

NASA ARC.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence:

1. A phase-in period will be conducted. The period of performance of the phase-in shall be 60 days starting on the effective date of the contract and will be acquired under FFP CLIN 0001 of the resultant contract.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance as described in the RFP and attachment J.1.(a).4.

3. Please note a SECRET facilities clearance (FCL) is required for this acquisition in accordance with the Department of Defense (DD) Form 254, Contract Security Classification Specification, attachment J.1.(a).5. The contractor shall possess a Secret FCL within 120 days after contract award. The contractor will not be permitted access to classified information until a final DD 254 is incorporated as an attachment to the contract.

4. Technical Library contains links to technical reference documents that may provide additional information that may help the offeror develop its proposed approach.

Technical Library can be found under attachment J.1.(b).9.

Potential offerors should ensure its company is listed in the online database(s) for the following:

(1) System for award management: https://www.sam.gov/SAM/

(2) U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212

Reports: https://vets4212.dol.gov/vets4212/

(3) Date Universal Numbering System (and the transition to the US Government’s unique entity identifier (UEI)): https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update

The successful offeror must pass an Equal Employment Opportunity (EEO) clearance before contract award (See FAR 22.805).

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format (PDF).

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical library will be attainable electronically from the World Wide Web through the Government-wide point of entry (GPE) website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Ombudsman for this acquisition can be found at:

https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate- Listing.pdf.

This RFP does not commit NASA ARC to pay any proposal preparation costs, nor does it obligate NASA ARC to procure or contract for these services. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

https://vets4212.dol.gov/vets4212/ https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf

Proposals submitted in response to this solicitation shall be due no later than May 12, 2023, by 3PM Pacific Daylight Time. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel.

All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below.

All questions regarding this RFP should be submitted in writing, electronically to Kathryn Koerkenmeier, Contracting Officer (CO), at kathryn.v.koerkenmeier@nasa.gov and Monica Logan, Contract Specialist (CS) at monica.k.logan@nasa.gov. Questions should be submitted on the provided question and answer sheet posted with this RFP entitled, “ASSESS Q&A Template” to the CO and CS on or before March 30, 2023, at 10am Pacific Daylight Time.

Offerors are encouraged to submit questions as soon as possible for consideration.

Thank you for your support. We look forward to receiving your proposals.

Kathryn V. Koerkenmeier Contracting Officer mailto:kathryn.v.koerkenmeier@nasa.gov mailto:monica.k.logan@nasa.gov