3-D. Project Manual.pdf

PROJECT MANUAL

Issued for Review

THE UNIVERSITY OF TEXAS AT DALLAS

UNIVERSITY VILLAGE

BALCONY REPAIRS

2800 Waterview Parkway

Richardson, TX 75080

Architect’s Project No. 23159.02

MAY 7, 2025

Zero/Six Consulting, LLC Project No. 23159.02

UNIVERSITY OF TEXAS AT DALLAS

UNIVERSITY VILLAGE - BALCONY REPAIRS

Issued for Construction - 5/7/2025

TABLE OF CONTENTS 00 01 10 - 1

DOCUMENT 00 01 10 - TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING DOCUMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 10 TABLE OF CONTENTS

00 73 00 OWNER’S SPECIAL CONDITIONS

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

01 22 00 UNIT PRICES

01 23 00 ALTERNATES

01 31 00 PROJECT ADMINISTRATION

01 32 00 PROJECT PLANNING & SCHEDULING

01 33 00 SUBMITTAL PROCEDURES

01 35 23 PROJECT SAFETY REQUIREMENTS

01 40 00 QUALITY REQUIREMENTS

01 45 00 PROJECT QUALITY CONTROL

01 77 00 PROJECT CLOSEOUT PROCEDURES

01 91 00 GENERAL COMMISSIONING REQUIREMENTS

Facility Construction Subgroup

DIVISION 02 - EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION

DIVISION 03 – 05

NOT APPLICABLE

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

06 15 33 WOOD PATIO DECKING

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 18 00 TRAFFIC COATINGS

07 25 00 WEATHER BARRIERS

07 27 15 NON-BITUMINOUS SELF-ADHERING SHEET AIR BARRIERS

07 46 46 FIBER-CEMENT SIDING

07 62 00 SHEET METAL FLASHING AND TRIM

07 92 00 JOIONT SEALANTS

UNIVERSITY OF TEXAS AT DALLAS

TABLE OF CONTENTS 00 01 10 - 2

DIVISION 08 – OPENINGS

NOT APPLICABLE

DIVISION 09 – FINISHES

09 24 00 CEMENT PLASTERING

09 91 13 EXTERIOR PAINTING

09 96 00 HIGH PERFORMANCE COATINGS

DIVISION 10 – 14

NOT APPLICABLE

Facility Services Subgroup

DIVISION 21 – 28

Site and Infrastructure Subgroup

DIVISION 31 – 33

END OF DOCUMENT 00 01 10

03/09/11 UTD – 00_Owner’s Special Conditions Page 1 of 8

OWNER’S SPECIAL CONDITIONS

PART 1 - GENERAL

1.1. PURPOSE

A. These Special Conditions are in addition to the requirements of the Uniform General and Supplementary

General Conditions for University of Texas System Building Construction Contracts (UGC), and are a part of the Contract Documents.

1. Terms and conditions set forth in this document are for the Contractor only, and are valid regardless of the project delivery method. For Construction Manager at Risk or Design-Build, the final version of the document shall be confirmed by the Owner, and included by the Construction Manager or Design-Build

Contractor in the Guaranteed Maximum Price Proposal.

1.2. SEPARATE CONTRACT

A. As provided in the UGC, the Owner may award other contracts for other portions of the Project. Additional separate contracts may include, but are not limited to, commissioning, geotechnical, surveying services, etc.

1.3. RELATED DOCUMENTS

In addition to specific references indicated herein, the Contractor's attention is specifically directed, but not limited, to the following Sections and Documents, which include additional administrative requirements.

A. Provisions established within the Uniform General and Supplementary General Conditions for University of

Texas System Building Construction Contracts (UGC), all Sections of Division 1 - General Requirements, other applicable Sections of all Divisions of Specifications, and the Drawings are collectively applicable to this Section. In the event of conflict between specific requirements of the various documents, the more restrictive, the more extensive (i.e., the more expensive) requirement shall govern.

1. Effective February 1, 2008, all references within the UGC to the Texas Workers Compensation

Commission shall be revised to the Texas Department of Insurance, including all subsequent acronyms.

PART 2 – PRODUCTS

2.1. OWNER’S SPECIAL CASH ALLOWANCES

A. A total Owner’s Special Cash Allowance of $[INSERT AMOUNT] shall be included in the Contractor's base proposal amount, to cover expenses identified below. The Contractor shall confirm the costs and inform the

Owner at least 30 calendar days prior to purchase or payment. The Contractor shall be reimbursed through a reduction in the scheduled Owner’s Special Cash Allowance amount below in accordance with the UGC.

1. The Owner is exempt from paying for permits and fees to local government entities related to work on the Owner's property. There shall be no building permit required, no platting fees, and no local government inspection fees for permanent work on the Owner's property. The Owner is not exempt from permits and fee requirements for work in public rights-of-way or outside the boundaries of the Owner's property.

2.2. BUILDERS RISK ENDORSEMENTS

A. FOR COVERAGE OF EXISTING BUILDING STRUCTURES: Contractor shall include an endorsement on the Builders Risk Insurance policy to provide coverage for the existing building structure(s), including its/their contents, as described below. Coverage shall be in the amount equal to either $5 million or the estimated replacement value of the existing building structure and its contents, whichever is less.

03/09/11 UTD – 00_Owner’s Special Conditions Page 2 of 8

The purpose of this coverage is to fund the $5 million deductible under the Owner’s existing property insurance policy which addresses the risk and possible cost of claims to repair damage to existing structure(s)

(this purpose should be explained to the Builders Risk Insurance carrier when requesting the quote). The existing building structure(s) to be covered is the [INSERT BUILDING NAME] building, and its estimated building replacement value is $X,XXX,XXX. Its estimated contents value is $X,XXX,XXX.

2.3. ANIMALS AND LIVESTOCK

A. Animals including, but not limited to, personal pets and livestock, are prohibited from the Project site, except assistance animals as defined by the Americans with Disabilities Act 28 CFR §36.104 and Texas Human

Resources Code, Title 8, Chapter 121.

B. Modifications and adjustments to the work environment will be considered by the Owner for contracted work force that require or utilize animal assistance to address limitations associated with a recognized disability.

The Contractor shall submit the written request to the Owner’s Designated Representative (ODR) and shall demonstrate appropriate monitoring measures for control in the Project Safety Plan.

2.4. TEMPORARY FIELD OFFICE STRUCTURES, FURNISHINGS, AND EQUIPMENT

A. At the Contractors option, temporary field office(s) shall be provided and maintained for the duration of the construction phase (from Notice to Proceed until at least Substantial Completion) and removed only after concurrence from the Owner’s Designated Representative.

B. Temporary field office(s) shall have adequate and safe entry, including steps with railings and landings or stoops as appropriate, and shall provide hard, non-slip surface walkways to connect the field office structures to one another and to site entry or exit.

C. The Contractor shall provide field office(s) and storage sheds/trailers/accommodations as necessary for the major subcontractors to adequately perform their respective work.

1. All storage sheds/trailers shall be secure and weather tight for the storage of tools and all materials, which may be damaged by the weather. All storage sheds floors shall be raised at least 6” above grade.

D. Contractor’s Temporary Field Office:

1. The Contractor shall coordinate and direct the work of the Project from the Project site.

2. If the contractor desires to provide an onsite temporary field office it shall be coordinated with the owner.

2.5. PROJECT FENCING

A. The Contractor and Subcontractors shall confine their activities to the Project Site and in no way obstruct any other part of the campus or utilize any campus facilities for any purpose.

1. Upon mobilization, unless approved otherwise by the Owner, the Contractor shall build a substantial wire mesh fence at least 6’ high as shown on the Site Plan, completely surrounding the site. Posts shall be placed not more than 8’ apart, and securely set in the ground. Wire mesh shall be tightly stretched over the supports.

2. The Project site fencing shall include Emergency Service and trucking gates in locations shown on the

Site Plan. The gates shall be hung with heavy strap hinges and hasps for locking. Fences and gates shall be properly maintained until Substantial Completion, and only removed with concurrence from the

Owner.

3. The Project site fencing shall include black, lock-stitched weaved windscreen with grommets located on and around the edges and vertical seams every 10’.

03/09/11 UTD – 00_Owner’s Special Conditions Page 3 of 8

2.6. PROJECT SIGNAGE

A. Contractor or Subcontractor signs or advertisements shall not be permitted without the Owner’s written approval.

2.7 TEMPORARY PROJECT WATER

A. The Contractor shall provide temporary lines for all water required during the Project and shall make arrangements with the Owner's Utility Department for water service. This shall include all means of conveying. In lieu of temporary connections, the Contractor may make permanent connections and such may serve for the construction period.

B. The Contractor shall pay all costs related to providing and installing temporary construction water, except water utility charges (if Owner-provided).

2.8. TEMPORARY PROJECT POWER AND LIGHTING

A. The Contractor shall make arrangements with the Owner’s Utility Department for temporary construction power. If power is available only through the Owner's system, the Contractor shall extend temporary power to the site, even if the monthly consumption is paid by the Owner. The Contractor may energize the permanent power system in the building only with prior written approval from the Owner. The Contractor shall provide adequate ground fault interruption (GFI) protection and a main disconnect panel at the point of connection to the Owner’s system.

B. The Contractor shall provide adequate lighting about the site for security, inspections of excavations, and if night shift work occurs. The Contractor shall also provide adequate temporary interior lighting throughout the building enclosure to facilitate quality workmanship and appropriate inspection conditions.

2.9. TEMPORARY PROJECT MECHANICAL SERVICES

A. If temporary heat is required for the installation or protection of the work, the Contractor shall provide heating and proper ventilation in such a manner that no work shall be damaged.

B. After the mechanical equipment has been connected to the local chilled water and steam distribution systems, the equipment may be operated by the Contractor to heat and cool the building if automatic controls have been activated to limit thermal usage as deemed acceptable to the Owner.

C. During operation of the mechanical equipment, prior to achieving Substantial Completion, the Contractor shall keep the mechanical equipment in good operating condition, properly maintained, including cleaning and changing of all filters. New, non-construction filters shall be installed prior to the Owner’s acceptance of the mechanical equipment. The warranty period for the equipment shall start on the Substantial Completion date.

2.10 TEMPORARY PROJECT PARKING

A. All Project-related Contractor parking requirements will be coordinated in advance of construction with the

Owner.

PART 3 – EXECUTION

3.1. PROJECT PARTNERING

A. The Owner desires to create a cohesive team for this project, to include all primary parties. The

Contractor and its primary Subcontractors shall join the Owner and the rest of the Project Team in project

"Partnering" as a means of achieving success. The Partnering process is voluntary and the Owner and

Contractor shall equally share all costs with no impact to the Construction Contract price. The results of the workshop are not legally binding, but do represent a commitment by the parties to work together cooperatively toward common goals.

03/09/11 UTD – 00_Owner’s Special Conditions Page 4 of 8

3.2. CONTRACTOR SITE ACCESS AND LIMITS OF CONSTRUCTION

A. Prior to any site activity, the Contractor shall submit a draft Site Utilization Plan (1” = 30’-0” scale, or larger) showing proposed location of temporary fencing, lay down area, temporary trailers, stabilized construction entrance(s), cranes, signage, parking, temporary utilities, field offices, size and arrangement of spaces, site control points, and utility tie-in locations, dumpster, sidewalk and/or parking space closures, and truck routes in/out of site for Owner review and approval. The Plan must clearly show location and dimension of gates indicating proposed entry circulation and egress sufficient for fire and other emergency vehicles. Give adequate consideration for safe and accessible pathway at perimeter of fencing, and provide signage indicating

“Detour,” “Dead End,” or other messages as appropriate.

B. All project personnel shall confine and limit their work and use of the Project site to those areas within the defined limits of construction. All public and university rules, laws, and requirements shall be obeyed and enforced by the Contractor. No tools, construction vehicles, or construction material shall be permitted beyond the Project site limits of construction.

C. All campus roads, drives, and fire lanes as well as all sidewalks and pedestrian routes, other than those specifically indicated to be in the Contractor's area of control, must be kept open at all times. The Contractor shall make advance preparations for, and obtain security clearance for, all significant material deliveries and truck traffic, cranes, concrete trucks, etc., through the campus to the project site.

3.3. ON-GOING CAMPUS OPERATIONS

A. The Project is surrounded by and/or adjacent to continuously functioning campus facilities, including academic and research efforts. The Contractor shall make every effort to avoid disruptions to ongoing campus activities and to maintain a safe environment for students, faculty, and staff in the areas adjacent to the project.

B. Campus utilities must not be interrupted except when scheduled and approved in advance by the Owner with appropriate campus technical staff.

C. Any necessary disruption of campus utilities must be scheduled at least five work days in advance through established procedures with campus technical staff. The Contractor shall not activate or de-activate any campus system, or component of any such system, without written direction from the Owner.

D. Equipment locations and timing or sequence of work operations shall be coordinated so as to not conflict with the Owner's continuing use of adjacent buildings and/or create any interference with scheduled meetings or events.

E. The use of the campus’ sanitary facilities by the Contractor, or any of the construction workers, is prohibited.

3.4. CONTRACTOR’S RESPONSIBILITY OF THE PROJECT WORKFORCE

A. The Contractor is responsible for the actions of the entire Project workforce, including subcontractor and supplier employees, whenever they are on the campus. Responsibilities may include identification badges for workers, busing of workers from remote parking lots, written and verbal reminders to workforce of appropriate behavior and avoidance of campus facilities. Established access and egress routes for vehicular and pedestrian traffic are required, as a minimum, in order to maintain control of the work force.

1. Failure to obtain parking permits or if any traffic violations occur while on campus may lead to cancellation of Owner-provided parking, if any.

2. The Contractor shall demonstrate the plan for controlling the workforce at all times, while on campus.

The Contractor shall be responsible for Contractor’s and subcontractors’ behavior on campus, including parking lots, the Project site, and the accessing route(s) through the campus.

03/09/11 UTD – 00_Owner’s Special Conditions Page 5 of 8 a). Harassment of any person, whether student, faculty, staff, or visitor to the campus, is strictly forbidden. Harassment includes any action such as jeering, whistling, calling-out, staring, snickering, making rude or questionable comments, or similar behavior. Identifiable offending worker(s) shall be permanently removed from the Project.

3.5. PROJECT SECURITY

A. The Contractor is responsible for security of the Project, including site access and exiting. Campus police will not provide security for the Contractor's (or subcontractor’s) areas or personnel.

1. The Contractor may employ unarmed security personnel for the Project. The Contractor shall coordinate with the Owner.

2. The Contractor may provide a full-time site access monitoring system for the duration of the project. The

Contractor shall coordinate with the Owner.

3. Canine and other forms of animal security and enforcement are prohibited on the Project site.

4. The Owner may reduce or withhold payment to the Contractor, if deemed necessary, until adequate

Project security is in place.

3.6. PROTECTION OF WORK

A. The Contractor and every Subcontractor shall properly and effectively protect all materials and equipment furnished during and after installation. Building materials, contractor's equipment, etc., may be stored on the premises, but the placing of it shall be within the construction fence. When any room in the building is used as a shop, storeroom, etc., the Contractor shall be held responsible for any repairs, patching, and cleaning arising from such use. The Contractor shall protect and be responsible for any damage to its work or material, from the date of the agreement until the final payment is made, and shall make good without cost to the

Owner, any damage or loss that may occur during this period. All material affected by weather shall be covered and protected to keep free from damage while being transported to the site and while stored on the site.

1. During the execution of the work, open ends of all piping, conduit, ductwork, and all openings in equipment shall be capped and sealed prior to completion of final connections, so as to prevent the entrance of foreign matter.

2. All heating, ventilating, plumbing, and electrical equipment shall be protected during the execution of the work.

3. All plumbing fixtures shall be protected and covered so that no one can use them. All drains shall be covered until placed in service to prevent the entrance of foreign matter.

4. Trees and shrubs, within the Project site assigned to be saved and maintained, shall be protected by the

Contractor with orange plastic construction fencing completely surrounding the perimeter of the drip line, maintained in sound condition until permission is given for removal. The Contractor shall not remove, cut, or trim any trees or shrubs without the Owner’s written approval, unless specifically identified to be removed on the Construction Documents.

3.7. PROJECT SURVEYING

A. The Contractor shall employ an experienced and competent licensed Professional Surveyor to establish at least three separate permanent benchmarks and shall maintain easy access during the progress of the work, in order to determine and verify the lines and grades. As the work progresses establish additional and easily accessible benchmarks at each level referenced to first floor finish floor line.

03/09/11 UTD – 00_Owner’s Special Conditions Page 6 of 8

1. Level or Transit: The Contractor shall maintain an accurate level or transit at the site at all times. This instrument shall be used to verify lines, grades, etc., and shall be available at all times for use by the

Architect/Engineer and the Owner. A level shall be used to layout all work and shall be used by operators skilled in its use.

2. The Contractor shall erect and maintain substantial and braced batter boards at all corners of structures, set their location to provide proper working clearance and verify that they are level and at the proper grade.

3. As the Work progresses, the Contractor shall lay out partitions on the floor in exact locations as a guide to all contractors and trades.

4. Before ordering any materials or doing any work, the Contractor shall verify and be responsible for the correctness of all measurements. No extra charge or compensation shall be allowed on account of difference between actual dimensions and the measurements indicated on the Drawings. Any differences, which may be found, shall be submitted to the Architect/Engineer for consideration before proceeding with the Work.

3.8. TEMPORARY SHORING

A. All temporary shoring required for the installation of work shall be included in this Contract and the

Contractor shall assume all responsibility for this work and make good any damage caused by improper supports or failure of shoring in any respect. Any provisions that are installed to assure the stability of adjacent structures, trees, roadways, or infrastructure, shall be in accordance with engineered plans (provided by the Contractor).

3.9. CUTTING AND PATCHING OF SLEEVES

A. The Contractor shall consult with the Project Architect/Engineer prior to the commencement of any cutting and/or patching of sleeves, holes, or openings in the execution of the work.

1. Excessive cutting of the structure that is not shown in the contract documents shall not be permitted, nor shall any piers or other structural members be cut without the written approval of the Project

Architect/Engineer. After such work has been installed, the Contractor shall carefully fit around, close up, repair, patch, and point-up as directed by the Project Architect/Engineer.

2. All cutting and patching of sleeves shall be done carefully, with proper tools by qualified workers, at no additional cost to the Owner. The Contractor or Subcontractor shall build into the work, as indicated on the plans and/or specifications, any and all items furnished by others. Cutting and repairing of work in place, as a result of negligence by the Contractor, shall be completed at no cost to the Owner.

3. The work performed within each section of the Specifications, unless otherwise indicated in the plans and/or specifications, includes all cutting, patching, and digging for work in that trade section required for proper accommodations of work of other trades. Execute such work with competent workers skilled in trade required for restoration.

4. The Contractor shall provide sleeves for all service lines, including piping, ductwork, and conduit covered in their scope of work, which may pass through walls, roof, or floors. At the Owner’s request, the

Contractor will facilitate the installation of Owner provided sleeves for utilities.

3.10. HAZARDOUS MATERIAL ABATEMENT

A. The Contractor shall abate hazardous materials located within the limits of construction as identified in the

Drawings and Specifications.

B. Should the Contractor discover unforeseen hazardous materials (e.g., asbestos, lead, mold), the Contractor shall stop work, properly seal off the affected area, and immediately inform the ODR and the campus’

Environmental Health & Safety office.

03/09/11 UTD – 00_Owner’s Special Conditions Page 7 of 8

The Contractor shall make provisions to abate the hazardous materials (i.e., the Owner will not abate the hazardous materials). The Contractor shall ensure that the mandatory Texas DSHS notification is promptly initiated or amended as appropriate. If lab tests confirm the presence of hazardous materials, the Contractor shall not resume the non-hazardous material-related work in the affected area until the hazardous material has been removed by a licensed abatement subcontractor, and the licensed hazardous materials consultant confirms that the abatement is complete.

C. The Contractor shall ensure that Texas Department of State Health Services licensed individuals, consultants, or companies are used for any required hazardous materials work including inspection, abatement plans/specifications, abatement, project management, and third-party monitoring.

3.11. CERTIFICATION OF NO ASBESTOS CONTAINING MATERIALS OR WORK

A. The Contractor shall provide a certification statement, included with each materials submittal, stating that no asbestos containing materials or work is included within the scope of the proposed submittal.

B. The Contractor shall provide at Substantial Completion, a notarized affidavit to the Owner and the Architect stating that no asbestos containing materials or work was provided, installed, furnished, or added to the

Project.

C. The Contractor shall take whatever measures necessary to ensure that all employees, suppliers, fabricators, material handlers, subcontractors, or their assigns, comply with this requirement.

D. All materials used on this Project shall be certified as non-Asbestos Containing Building Materials (ACBM).

The Contractor shall ensure compliance with the following acts from all Subcontractors:

1. Asbestos Hazard Emergency Response Act (AHERA—40 CFR 763-99 (7))

2. National Emission Standards for Hazardous Air Pollutants (NESHAP—EPA 40 CFR 61, National

Emission Standard for Asbestos

3. Texas Asbestos Health Protection Rules (TAHRP—Tex. Admin. Code Title 25, Part 1, Ch. 295C, Asbestos Health Protection)

E. The Contractor shall provide a notarized statement from all subcontractors that no ACBM has been used, provided, installed, furnished, added to, or left on the Project.

F. The Contractor shall provide, in hard copy and electronic form, all necessary material safety data sheets

(MSDS) of all products used in the construction of the Project to the Texas Department of State Health

Services licensed inspector or Project Architect or Engineer who will compile the information from the MSDS and, finding no asbestos in any of the product, make a certification statement.

G. At Final Completion the Contractor shall provide a notarized certification statement per TAC Title 25 Part 1, Ch. 295.34, par. c.1 that no ACBM was used during construction of the Project.

-------------------- END OF OWNER’S SPECIAL CONDITIONS --------------------

03/09/11 UTD – 00_Owner’s Special Conditions Page 8 of 8

REVISION LOG

The following is provided for convenience to the Owner, Architect/Engineer and Contractor to track changes between annual document issuances and is not to be considered by any party to be contractual or 100% complete.

Date Paragraph Revised

UNIVERSITY OF TEXAS AT DALLAS

UNIT PRICES 01 22 00 - 1

SECTION 01 22 00 - UNIT PRICES

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes: administrative and procedural requirements for unit prices.

1.02 DEFINITIONS

A. Unit price is an amount incorporated into the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.03 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Measurement and Payment: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A schedule of unit prices is included in Part 3.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.01 SCHEDULE OF UNIT PRICES

A. Unit Price No. 1: Soffit Replacement.

1. Description: Provide cost, materials and labor, for the removal of existing and replacement of balcony soffit.

2. Unit of Measurement: Per square foot.

UNIVERSITY OF TEXAS AT DALLAS

UNIT PRICES 01 22 00 - 2

B. Unit Price No. 2: Trim and Fascia Replacement.

1. Description: Provide cost, materials and labor, for the removal of existing and replacement of balcony trim and fascia.

2. Unit of Measurement: Per square foot.

C. Unit Price No. 3: Crack Sealant.

1. Description: Provide cost, materials and labor, for crack sealant used at balcony.

2. Unit of Measurement: Per linear foot.

END OF SECTION 01 22 00

UNIVERSITY OF TEXAS AT DALLAS

ALTERNATES 01 23 00 - 1

SECTION 01 23 00 - ALTERNATES

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes: administrative and procedural requirements for alternates.

1.02 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternates into the Work. No other adjustments are made to the Contract Sum.

1.03 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include, as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation, whether or not indicated as part of alternate.

B. Execute accepted alternates under the same conditions as other Work of the Contract.

C. Schedule: A Part 3 “Schedule of Alternates” Article is included at the end of this Section.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

UNIVERSITY OF TEXAS AT DALLAS

ALTERNATES 01 23 00 - 2

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.01 SCHEDULE OF ALTERNATES

A. Alternate No. 1: New Decking on Balconies.

1. Base Bid: Provide painted, preservative treated wood decking as indicated on Drawings and specified in Division 06 Section “Wood Patio Decking.”

2. Alternate: In lieu of base bid, provide plastic decking as indicated on Drawings and specified in Division 06 Section “Wood Patio Decking.”

B. Alternate No. 2: Coatings for Railings.

1. Base Bid: Provide paint for steel railings as indicated on Drawings and specified in Division 09 Section “Exterior Painting.”

2. Alternate: In lieu of base bid, provide high performance coating for steel railings as indicated on Drawings and specified in Division 09 Section “High Performance Coatings.”

END OF SECTION 01 23 00

03-01-11 Issuance UTD – Section 01 31 00 Page 1 of 10

Project Administration

SECTION 01 31 00 - PROJECT ADMINISTRATION

PART 1: GENERAL

1.1 DEFINTIONS

A. The term “Architect” or ARCHITECT as used throughout the contract documents, is defined in the UGC.

1. On Design/Build contracts, the construction management staff may provide general administration, including management of meeting records and preparation of change orders, only with prior written approval of the Owner.

1.2 RELATED DOCUMENTS

A. In addition to specific references indicated herein, the Contractor's attention is specifically directed, but not limited, to the following Sections and Documents, which include additional administrative requirements.

1. Exhibit H - Policy on Utilization Historically Underutilized Businesses.

2. Owner’s Special Conditions.

3. Section 00 73 16 - Project Insurance (ROCIP) – Not Applicable for UTD-Managed Projects.

4. Section 01 32 00 - Project Planning and Scheduling.

5. Section 01 35 23 - Project Safety.

6. Section 01 45 00 - Project Quality Control.

7. Section 01 57 23 - Temporary Storm Water Pollution Control.

8. Section 01 77 00 - Project Closeout Procedures.

9. Section 01 91 00 - Project Commissioning.

10. Section 23 00 00 - General Mechanical Requirements.

11. Section 26 00 00 - General Electrical Requirements.

1.3 CONTRACT SUBSTANTIAL COMPLETION

A. The terms ”Substantial Completion" and "Pre-Final" shall be considered the same, and are used interchangeably throughout the Contract Documents.

B. In order to obtain a Substantial Completion inspection, the contractor shall fulfill all requirements as specified in the UGC and Specification Section 01 77 00 - Project Closeout.

1.4 SUBCONTRACTS

A. Contractor agrees to bind every subcontractor, and every subcontractor agrees to be bound by all the terms and conditions of the Owner’s Contract.

B. The Contractor is required to submit a list of all first tier subcontractors to the Owner as subcontracts are executed. The Owner reserves the right to approve all first tier Subcontractors.

C. All subcontractor procurement strategies, procedures and documents issued by the Contractor shall comply with, and enforce the Project Safety, Project Insurance and UT System Historically Underutilized Business requirements referenced above.

1.5 FLOW OF COMMUNICATIONS

A. The UTD Project Manager (also may be referred to as the Owners Designated Representative – ODR) or

Architect (hereafter referred to as the Architect) is responsible for document control and general project administration.

03-01-11 Issuance UTD – Section 01 31 00 Page 2 of 10

The Owner's written instructions to the Contractor will generally be issued through the Architect. The

Architect is the key contact for written communications.

1. On Design-Build projects, the construction management staff may provide this service if approved by the Owner prior to the Notice to Proceed for Construction Services.

B. All subcontractor correspondence shall be routed through the Contractor. All written Contractor correspondence is to be directed to the Architect. The actual parties for this project will be confirmed at the

Pre-Construction Conference.

C. The UT Dallas Project Manager is the (ODR) for the Project.

D. The UT Dallas Project Manager is the only party authorized to direct changes in the work, and issue written and/or oral instructions directly to the Contractor.

1. All ORAL instructions must be issued by the UT Dallas Project Manager, or in their presence, and shall be promptly confirmed in writing by the Contractor. Any oral instructions or discussions with subcontractors in the absence of the Contractor are not contractual and are not binding on either party.

E. The Architect may issue clarification and other information not affecting the contract cost or time by means of an Architect's Supplemental Instruction form, (ASI), or similar clarification form and will be sequentially numbered. Both the Architect and the Contractor shall maintain a separate ASI register.

1. If the Contractor considers such clarification to be a change in the contract scope, written notification of such must be provided before performing the work considered to be a change within 30 calendar days of

Contractor’s receipt, or with the Change Order Proposal.

F. All subcontractor Requests for Information, (RFI), are to be submitted by and under cover of the Contractor, who is to carefully review and ensure the completeness and appropriateness of the question, sequentially number each, and submit to the Architect with copies to the Project Manager. The Contractor and Architect shall maintain separate RFI logs.

G. All project correspondence shall include the UTD project Number and Project Name in the title or reference.

H. Pay Estimates, Requests for Information, Changes, Submittals, etc. are to be processed as instructed by the

ODR.

1.6 PROJECT CHANGES

A. All changes shall be administered per the UGC.

B. All changes to the contract affecting cost, scope and/or time will be issued as a formal Change Order to the

Contract. The Change Order may include separate change issues, identified as Change Order Proposals and

Field Orders.

C. Upon authorization by the Owner, Change Order Proposals may be issued to the Architect for pricing by the

Contractor. Prior to its inclusion in a Change Order, the Owner must accept a Change Order Proposal.

When the Owner has approved a Change Order Proposal it will be included in a Change Order for execution.

1. The Contractor shall summarize all costs for each change at each level of subcontractor and supplier.

Additional documentation such as a break-out of material and labor costs and mark-ups for overhead and profit may be required by the Architect.

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2. Where the Contractor believes it is entitled to a time extension, it shall so state as part of its response to the Change Proposal, including a justification for such request. Time extensions will be granted only if a Change Order Proposal affects the activities on the Critical Path of the Owner approved Project

Schedule (i.e., when the work impacts the "Contract Substantial Completion Date").

3. If the Owner and Contractor cannot mutually agree upon a fair and reasonable cost and time settlement, the Owner may: 1) Reject the quotation and void the Change Order Proposal, 2) Issue instructions to the

Contractor to proceed on a time and material basis for a price to be determined later not to exceed a fixed maximum dollar and time, or 3) Issue a Unilateral Change Order.

4. The Owner may issue Field Orders directly to the Contractor for minor changes to the contract, which can be negotiated in the field. Pricing backup shall be the same as a Change Order Proposal.

1.7 LIQUIDATED DAMAGES

A. If assessed, liquidated damages will be withheld from progress payments beginning with the first payment after the adjusted Contract completion date and until all work of the contract is complete. The amount assessed shall be deducted from the contract price through a written Change Order.

1.8 SITE USE ISSUES

A. Harassment of any kind toward any person will not be tolerated; offending workers will be removed from the project immediately and permanently.

B. The Contractor shall provide a program plan for worker orientation, identification and control of access to the site. All workers on the project shall participate in this program before beginning work on the project.

PART 2: PRODUCTS

2.1 SHOP DRAWINGS AND SUBMITTALS

A. Refer to the UGC for requirements not identified in this section.

B. The Contractor shall assign an identifying number to each submittal following a format to be established at the Pre-Construction Meeting. The same number with a numerical or alphabetical suffix will be used to identify re-submittals.

C. The burden of timeliness to complete the submittal process is on the Contractor. The Contractor shall allow sufficient time within the construction schedule to the Architect and Owner to review and approve all submittals, including time for all re-submittals on any unaccepted/rejected submittal.

D. Any deviation from the Contract Documents shall be conspicuously noted on the submittal and the transmittal cover sheet. Failure to so note deviation will void any action taken on the submittal.

E. All manufacturer's data contained within the submittal shall have all inapplicable features crossed out or deleted in a manner that will clearly indicate exactly what is to be furnished.

F. Equipment of larger sizes than shown, even though of a specified manufacturer, will not be acceptable unless it can be demonstrated that ample space exists for proper installation, operation, and maintenance.

G. The Owner will not be responsible for payment of any item that has not been submitted and approved through the established submittal process.

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H. The exact number of submittal copies required for distribution will be determined at the Pre-construction

Meeting.

2.2 SUBSTITUTION OF MATERIALS, LABOR AND EQUIPMENT

A. Refer to the UGC for requirements not identified in this section.

B. The specified products referenced in the Contract Documents establish minimum qualities for which substitutions shall at least equal to be considered acceptable. The burden of proof of equality rests with the

Contractor. The Owner retains sole authority for acceptance of substitutions.

C. All substitutions shall be submitted within 90 days of the Notice to Proceed for Construction and clearly marked as such on the transmittal cover sheet for the submittal.

D. The Contractor shall allow a minimum of 4 weeks for review of each substitution by the Architect and/or

Owner in addition to the requirements identified in Section 2.2.C above.

E. When requested by the Architect, the Contractor shall provide a sample of the proposed substitution item. In some cases, samples of both the specified item and the proposed item shall be required for comparison purposes.

F. Acceptance of materials and equipment will be based on the supplier/manufacturer's published data and will be tentative subject to the submission of complete shop drawings and/or specifications indicating compliance with the Contract Documents. Acceptance of materials and/or equipment under this provision shall not be construed as authorizing any deviation from the Contract Documents, unless specifically directed in writing from the Architect.

1. Any and all additional costs or time resulting from the acceptance or rejection of any substitution shall be the sole responsibility of the Contractor. These include costs that are not presented at the time of the substitution request and those costs that become known after the approval of the substitution. This includes direct as well as indirect costs.

G. If a substitution is accepted, and the substitute proves defective, or otherwise unsatisfactory as determined by the Owner for the service intended within the guarantee period, the substitute shall be replaced with the material or equipment specified in the Contract Documents, or as approved by the Owner, at no additional cost to the Owner.

2.3 INITIAL APPLICATION FOR PROGRESS PAYMENT

A. The Contractor shall submit an initial request for a progress payment per the UGC.

B. Such requests shall be presented on the AIA Forms G702 and G703 Application and Certificate for Payment and Schedule of Values.

C. The Contractor's Project accounting records shall be kept on the basis of generally accepted accounting principles in accordance with cost accounting standards issued by the Federal Office of Management and

Budget Cost Accounting Standards Board and organized by each Application for Payment period.

D. Prior to the submission of the initial Application for Payment the Contractor shall submit the following documents to the Architect, Owner for review:

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1. Contract Price or GMP Schedule of Values: A single document itemizing the breakdown of the Contract

Price/GMP, including general conditions, contingencies and allowances shall be submitted using the

AIA Standard Schedule of Values format. The Contractor shall submit a draft breakdown and such submittal shall be a condition precedent to the processing of the first payment application. The

Contractor shall submit subsequent draft copies of the Schedule of Values no later than 5 working days prior to formal submission of each monthly payment.

a. The breakdown shall follow the trade divisions of the specifications and shall be itemized by submittal, floor, area, elevation or other building systems, as a minimum. The breakdown shall include a labor and material breakdown for each activity and be of such detail as may be required by the Owner and/or Architect, but in general shall limit each line item to less than $100,000, or as approved by the Owner.

b. No adjustment to the original detailed breakdown of a contract line item shall be made once accepted by the Owner and Architect. Once accepted, the breakdown will form the basis for all periodic payments.

1). Contracts with Construction Manager at Risk or Design/Build Agreements may adjust the detailed breakdown of a General Conditions line item if the total invoices for a General

Conditions line item exceeds 100%. A corresponding amount shall be deducted from another

General Condition line item(s) or the Construction Phase Fee to pay for the overage.

c. The Contractor shall not use subcontractor invoices/pay applications in lieu of a single Schedule of

Values from the Contractor.

d. The breakdown shall anticipate future Change Orders and make provisions for incorporating all changes into the breakdown listing. If issued, Change Orders shall be identified separately and shall itemize the GMP Change Orders, Change Proposals and/or Field Orders, which are incorporated into each Change Order for payment on a line-item basis as required by this section.

e. Contracts with Guaranteed Maximum Price proposals shall repeat the process outlined in this section every time a subcontract is added to the monthly Schedule of Values for payment.

2. Work Progress Schedule: Refer to specification section 01 32 00 for all project schedule requirements.

3. Shop Drawing/Submittal Schedule: The Contractor is to provide the Owner and Architect with a

Submittal Schedule of all items requiring submittal review showing their anticipated submission date and late finish date for completion of the review process. This Schedule shall be incorporated with the

Work Progress Schedule, and each will be updated monthly and submitted to the Architect and Owner with each draft payment request.

E. Once the line item amounts are agreed to by the Owner and the Contractor, the Contractor is to submit a copy of the formal application to the Architect, utilizing the Standard AIA forms, with original signatures of an officer of the contracting firm and original notarization. The Contractor shall furnish a certificate designating a person(s) who has authority to sign pay applications on behalf of the firm if such is not an officer of the firm.

1. At a minimum, the Contractor shall provide attachments to each month's payment request as follows:

a. Copies of the monthly HUB Progress Assessment reports (Attachment H to Exhibit H, as required).

b. Copies of the updated Submittal Schedule.

c. Copies of all invoices required by the contract.

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d. Copies (paper and electronic) of the updated Work Progress Schedule as specified in Specification

Section 01 32 00.

2.4 MONTHLY APPLICATION FOR PROGRESS PAYMENTS

A. For regular monthly applications for payment, the Contractor shall submit for review and approval a draft payment request to the Architect no less than 5 working days prior to formal submission. The Contractor shall be prepared to review the draft copy at the project site with the Owner and the Architect. Failure to comply with the requirements outlined in Section 2.3 above shall relieve the Owner from its obligation to make payments on any/all line items until the Contractor meets all requirements.

1. Payments cannot exceed the contract, work in-place, or subcontract amounts as depicted on Schedule of

Values line items.

2. All as-built drawings shall be reviewed to ensure updates are current.

3. All off-site stored materials shall be specifically identified, including the required documentation, photographs, insurance and arrangements for the Contractor to escort the ODR to visit and personally verify the stored material is physically separated and secure from other material.

B. Requests for payments in association with release of, or reduction in retainage or completion of work have additional requirements as outlined in the UGC.

C. The Owner may withhold Progress Payments in accordance with the UGC.

2.5 PROCUREMENT OF SUBCONTRACTS (CONSTRUCTION MANAGER AT RISK AGREEMENTS

AND DESIGN-BUILD AGREEMENTS ONLY). [RESERVED: FOR POSSIBLE FUTURE USE BY UT

DALLAS.]

2.6 AS-BUILT DRAWINGS AND RECORD DOCUMENTS

A. "As-Built" drawings, specifications, detail manuals, and submittals shall be continuously annotated by the

Contractor to reflect actual record conditions, addenda, issuance of all Change Orders and clarifications, and actual dimensional records for underground and all other services.

B. Maintenance of current documentation by the Contractor is required in order to process pay applications.

The Architect will review the status of such documentation monthly, at a minimum.

C. Refer to Specification Section 01 91 00 – Project Commissioning for requirements regarding the

Commissioning and Closeout Manual tracking of these documents.

D. Refer to Specification Section 01 77 00 – Project Closeout Procedures for detailed instructions on As-Built

Drawings, Specifications, O&M manuals and other records.

PART 3: EXECUTION

3.1 PRE-CONSTRUCTION MEETING

A. A Pre-Construction Meeting will be held prior to the start of construction. Representatives of the Owner, Contractor, and stakeholders of the project shall be invited to attend.

B. The Owner will schedule a Pre-Construction Meeting to generally coincide with issuance of Notice to

Proceed for Construction. The conference agenda will cover broad project issues followed by detailed

03-01-11 Issuance UTD – Section 01 31 00 Page 7 of 10 review of administrative procedures.

1 The UGC requires the Contractor to comply with the Owner's administrative requirements as outlined herein and as reviewed at the Pre-Construction Meeting.

a. For projects with Guaranteed Maximum Price contracts the Owner may require a Pre-Construction

Meeting prior to Notice to Proceed Construction.

b. For projects with Guaranteed Maximum Price contracts and multiple bid packages, the Owner may schedule additional Pre-Construction Meetings to include any subcontractors added to the project after the initial Pre-Construction Meeting.

C. Attendance may be required as determined by the Owner at the meeting by all appropriate representatives of the Contractor, mechanical, electrical, plumbing subcontractors, and any additional subcontractors (proposed or engaged), whose scope of work represents 5% or more of the total construction cost. The Contractor shall request all HUB subcontractors also be represented. Each firm is to be represented by personnel directly involved in the Project, including Project Managers and Project Superintendents or labor foremen, as a minimum.

1. Project representatives of the Contractor and all other parties directly involved with the processing or executing of project submittals, changes and/or payments should attend the meeting.

D. Prior to the scheduled time of the…