10-000 UTD20260209-TB CSP.pdf

UTD20260209-TB

REQUEST FOR COMPETITIVE SEALED PROPOSALS

THE UNIVERSITY OF TEXAS AT DALLAS

University Village Apartments

Balcony Rebuild Part 1 CSP No.: UTD20260209-TB

Issued on:

March 02, 2026

Submittal Deadline:

April 9, 2026, at 5:00 PM CDT

Pre-Submittal Meeting (Virtual):

March 12, 2026, at 10:00 AM CDT

Public Bid Reading Opening (Virtual):

April 16, 2026, at 11:00 AM CDT

About University of Texas at Dallas (“UTD”)

The University of Texas at Dallas is a Carnegie R1 classification (Doctoral Universities

– very high research activity) institution, located in a suburban setting 20 miles north of downtown Dallas. The University enrolls more than 31,000 students — 72 percent undergraduate and 28 percent graduate — and offers a broad array of bachelor’s, master’s, and doctoral degree programs.

Established by Eugene McDermott, J. Erik Jonsson and Cecil Green, three founders of

Texas Instruments, UTD is driven by the entrepreneurial spirit of its founders and their commitment to academic excellence. In 1969, the public research institution joined The

University of Texas System and became The University of Texas at Dallas.

UTD is one of the fastest growing universities in the country and is among the top three public universities in Texas, as ranked by U.S. News and World Report. UTD is home to nationally ranked programs in a variety of fields, including those in science, engineering, business, and audiology. The University also has educational paths in the liberal arts and social sciences. UTD’s faculty includes members of the National Academies and more than 560 tenured and tenure-track professors. UTD’s athletic department is the second-largest Division

III program in the U.S.

1. Project Overview and Objectives

1.1. University Village is an on-campus apartment complex consisting of 58 residential garden-style buildings. Over the past several years, structural deficiencies have been identified in the original construction of numerous balconies throughout the complex. This project entails the structural repair and rehabilitation of multiple second- and third-floor balconies within the existing wood-framed apartment buildings.

1.2. This project involves the structural rebuild of multiple balconies located on the second and third floors of the existing wood‑framed apartment buildings within the University Village Phase 5 Apartments: specifically, buildings 38, 39, 40, and 41. Please note that this CSP is a re‑issue of the previously released University Village Apartments: Balcony Rebuild and Repair project from 2025. While the overall scope of work remains unchanged, the number of buildings has been reduced to implement a smaller pilot‑project approach.

1.3. The University of Texas at Dallas is seeking a qualified contractor to deliver all components as specified in the construction documents, ensuring full compliance with the outlined technical and safety requirements. The primary objective is to rebuild all identified areas of Phase 5 in accordance with the construction milestone schedule provided in the Respondent’s Pricing and Delivery Proposal, which is planned to occur over the next several months of 2026.

2. General Information

2.1. CSP Key Events & Dates

UTD reserves the right to revise the Key Events Schedule at any time.

Issuance of RFP March 2, 2026

Pre-Submittal Meeting (Virtual) March 12, 2026

10:00 AM CST

Deadline to submit written Questions March 19, 2026

5:00 PM CST

Deadline to submit Proposal April 9, 2026

5:00 PM CDT

Public Bid Opening (Virtual-Names of Responsive Respondents Only)

April 16, 2026

11:00 AM CDT

Anticipated Contract Award May 2026

2.2. Pre-Submittal Meeting-Virtual

The Pre-Submittal Meeting will allow all proposers the opportunity to ask UTD, subject matter experts (SMEs), and HUB representatives’ relevant questions and clarify provisions of this CSP. Nothing said in the Pre-Submittal Meeting shall be binding to UTD; any changes to the requirements of this CSP shall be made by way of written solicitation addendum.

Attendance at this meeting is not required but is strongly encouraged. If you require a site visit, please reach out to the Senior Buyer via Bonfire to arrange coordination with UTD Housing.

Date/Time: March 12, 2026, 10:00AM CST Location: Virtual-Microsoft Teams Teams URL: https://teams.microsoft.com/meet/22007039443609?p=wOdxPrfynx7kNmiQdV Meeting ID: 220 070 394 436 09 Passcode: mz3Na7GB

2.3. Response Format

Proposals shall be a MAXIMUM OF THIRTY (30) PAGES. The cover, table of contents, divider sheets, VetHUB Subcontracting Plan, Acceptance of UTD Standard Terms, and Pricing Proposal do not count as printed pages.

2.4. Type of Contract

The applicable Terms of Purchase and the terms and conditions contained in the Standard Agreement Between Owner and Contractor, copies of which are included in the Bidding Documents, will govern any award that may result from this RFP. If awarded, the Standard Agreement Between Owner and Contractor shall control and will constitute any agreement resulting from this solicitation. Respondent will be required to perform Work in accordance with the terms and conditions of the Standard Agreement Between Owner and Contractor without change. Respondent should, therefore, review the Terms of Purchase and the Standard Agreement Between Owner and Contractor carefully.

If Respondent requests substantive changes to the terms and conditions of the Standard Agreement Between Owner and Contractor, Respondent’s proposal may, in the sole discretion of University, be disqualified as non-responsive to this RFP. If awarded, the Work will be awarded under as a Lump-Sum contract to the Respondent offering the “best value” to the University.

2.5. Clarifications and Interpretations

Any clarifications or changes to this CSP will be issued as an Addendum through Bonfire.

Respondents are responsible for checking Addenda and obtaining them in a timely manner.

All Addenda issued before the proposal due date become part of the CSP, and respondents must acknowledge receipt of each Addendum using the Addenda Acknowledgement Form.

2.6. Submission of Proposals

The Respondent shall submit his Proposal via Bonfire: Bonfire Link

Properly submitted Proposals will be opened publicly, and only the names of responsive respondents will be read aloud.

Date/Time: April 16, 2026, 11:00AM CST Location: Virtual-Microsoft Teams Teams URL: https://teams.microsoft.com/meet/24814438698799?p=jVpeu7Aguj55lBA7WK Meeting ID: 248 144 386 987 99 Passcode: Kx9K29E8 https://teams.microsoft.com/meet/22007039443609?p=wOdxPrfynx7kNmiQdV https://teams.microsoft.com/meet/24814438698799?p=jVpeu7Aguj55lBA7WK

2.7. Evaluation of Proposals

The evaluation of the Proposals shall be based on the requirements described in this CSP.

Approximately Sixty Percent (60%) of the evaluation will be based on the Respondent’s Pricing and Delivery Proposal; the remaining evaluation will be based on the Respondent’s qualifications. All properly submitted Proposals will be reviewed, evaluated, and ranked by the Owner.

2.8. Public Information

All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the solicitation is completed.

2.9. Post-Award Project Coordination

The selected contractor will collaborate closely with the UTD Housing team and will be provided with all necessary project details, including approved working days and hours, designated parking, blackout dates and major campus events, processes for change orders, temporary utility access, resident notifications, safety requirements, and designated storage areas for materials. Should temporary student relocation be required during this phase of the project, the UTD Housing department will coordinate it.

3. Scope of Work

3.1. The scope of this project entails the structural repair and rehabilitation of multiple exterior balconies located on the second and third floors of the existing wood-framed apartment buildings. The full removal and reconstruction of select balconies within the University Village Phase 5. In addition to completing balcony replacements, the works will involve localized repairs to the soffits, fascias, stucco, and siding.

Additional scope items include:

• Waterproofing upgrades

• Traffic coatings

• Caulking

• Painting

3.2. The selected contractor will be responsible for delivering everything contained within the construction documents. Contractors are required to refer to the drawings provided and specifications for detailed repair locations and construction requirements for Phase 5.

4. Project Requirements

4.1. See Attachment A, Requirements for Competitive Sealed Proposals

4.2. All contractors must complete the Respondent’s Pricing and Delivery Proposal

(Attachment B), which is provided separately and accessible through the Bonfire.

5. Evaluation Criteria

5.1. See Attachment A

6. Attachments (Provided Separately and Accessible Through Bonfire)

6.1. Attachment B: Respondent’s Pricing and Delivery Proposal

6.2. Attachment C: Construction Drawings for Phase 5

6.3. Attachment D: Project Manual

6.4. Attachment E: Addenda Acknowledgement Form

6.5. Attachment F: HSP

6.6. Attachment G: UTD Sample Agreement

6.7. Attachment H: General Questionnaire

6.8. Attachment I: UTD’ PO Terms and Conditions

6.9. Attachment J: UTD’s Signature Page

Any discussion of the RFP with a department staff member can result in Bidder disqualification. All questions regarding the RFP should be directed through the Bonfire portal.

ATTACHMENT A

REQUIREMENTS FOR COMPETITIVE SEALED PROPOSALS

1. CRITERIA ONE: RESPONDENT’S ABILITY TO PROVIDE CONSTRUCTION SERVICES

Please provide any documentation that would support your ability to perform this job, including but not limited to, annual revenue totals for the last three years, your ability to bond the entire project, whether your company is currently for sale, past or pending litigation, and/or any default on any loan agreement.

2. CRITERIA TWO: QUALIFICATIONS OF CONSTRUCTION TEAM

Provide information on the planned construction team that will be involved with this project, including Project Manager, Superintendent and Asst. Superintendent regarding their history and experience.

3. CRITERIA THREE: RESPONDENT’S PERFORMANCE ON PAST REPRESENTATIVE

PROJECTS

Provide detailed information on any past representative project similar to this type of work.

Project name, location, and description Approximate construction cost

4. CRITERIA FOUR: RESPONDENT’S PROJECT PLANNING AND SCHEDULING FOR

THIS PROJECT

Provide detailed information on how this project will be planned and performed. This Project is in an existing building that will remain occupied during construction, describe your plan to phase construction to minimize impact to the occupants in the existing building.

5. CRITERIA FIVE: RESPONDENT’S SAFETY PROGRAM FOR THIS PROJECT

Provide information on your ability to manage construction safety risks and protect the students and staff who reside in and around these facilities.

6. CRITERIA SIX: RESPONDENT’S WARRANTY AND SERVICE SUPPORT PROGRAM

Provide detailed information, including contact information for the individual who will lead the warranty program post completion.

7. CRITERIA SEVEN: RESPONDENT’S PRICING AND DELIVERY PROPOSAL AND

EXECUTION OF OFFER (60 %)

Complete the appropriate form.

8. COMPLIANCE WITH ALL CSP MANDATORY REQUIREMENTS (PASS/FAIL)

• Signature Page

• UTD PO Terms & Conditions

• VetHUB Subcontracting Plan