3-Contract Cover and Signature Page (SAMPLE).pdf
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- Attached to
- Language Access Services
- Solicitation number
- 26-01
- Issued by
- Montgomery County, Pennsylvania
About this file
This is a sample contract cover and signature page template for Montgomery County, Pennsylvania, establishing the standard contractual framework for various procurement solicitations issued by the County. The document serves as the binding agreement between Montgomery County and selected contractors for services or goods, with contract terms varying based on the specific Request for Proposals (RFP) or Invitation to Bid (ITB) issued. The contract incorporates by reference the Statement of Work (Exhibit B), Standard Terms and Conditions (Exhibit A), the Contractor's Bid/Cost Submittal (Exhibit C), and Technical Submittal, which are listed in order of precedence in the event of document conflicts. The contract term is variable and determined by the specific procurement, with execution occurring upon signature by the Montgomery County Chief Operating Officer and County Solicitor approval as to form. The template includes provisions for contractor modifications to terms and conditions, which must reference specific provisions and indicate whether modifications or replacements are being made.
The pricing structure is determined by each contractor's submitted bid or cost proposal, with the final contract price listed in Exhibit C. The County's award process requires that selected contractors demonstrate their proposals were either the most advantageous considering all evaluation factors or, alternatively, represented the lowest responsive and responsible bid. The template permits flexibility in award methodology, including single-award or multiple-award scenarios where all responsive and responsible vendors may be selected. All awards are memorialized through County Commissioner resolution prior to contract execution. The document requires execution by both the County and Contractor, with witness signatures for principal contractors and any co-partners, and includes space for official County seal and attestation by County officials.
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Text version
Resolution No. _ ##############____
CONTRACT
FOR
CONTRACT NAME
THIS CONTRACT for the provision of CONTRACT NAME ("Contract") is entered into this ______ day of ___________, 202_, by and between the County of Montgomery (“County”), OPTIONAL: acting through CONTRACTING DEPARTMENT, and CONTRACTOR NAME (“Contractor”).
WHEREAS, The County issued a Request For Proposals (“RFP”)/Invitation To Bid (“ITB”) for the provision of CONTRACT NAME for County, RFP/ITB No. ###########; and
WHEREAS, Contractor submitted a proposal/bid in response to the RFP/ITB; and
WHEREAS, the County Commissioners determined that Contractor’s proposal was the most advantageous to the County after taking into consideration all of the evaluation factors set forth in the RFP and selected Contractor for award; and
WHEREAS, the County Commissioners determined that Contractor’s bid was the lowest cost that was both responsive and responsible and selected Contractor for award; and
WHEREAS, the County Commissioners determined to contract with all responsive and responsible vendors that submitted; and
WHEREAS, the County Commissioners memorialized the award through the passage of
Resolution No. #############; and
WHEREAS, County and Contractor have negotiated this Contract as their final and entire agreement in regard to providing CONTRACT NAME to the County.
NOW THEREFORE, intending to be legally bound hereby, County and Contractor agree as follows:
1. The Term of this contract shall be for TERM.
2. Contractor shall, in accordance with the terms and conditions of this Contract, provide CONTRACT NAME to the County as more fully defined in the attached Statement of Work, attached hereto as Exhibit B, and the corresponding Montgomery County Procurement Portal, including all posted questions and answers, addendums, drawings etc.
a. IF COUNTY OR CONTRACTOR WISHES TO MAKE CHANGES TO
THIS PARAGRAPH, THEY SHOULD GO HERE
3. Contractor agrees to provide the CONTRACT NAME at the price listed in its
Bid/Cost Submittal, which is attached hereto as Exhibit C.
4. The County’s Standard Terms and Conditions contained in Exhibit A shall apply to this contract.
a. IF CONTRACTOR WISHES TO MAKE CHANGES TO THE T&Cs, THEY SHOULD GO HERE, REFERENCING THE SPECIFIC
PROVISION AND INDICATING WHETHER IT IS BEING
MODIFIED OR REPLACED
5. The Contract between the parties is comprised of the following documents, which are listed in order of precedence in the event of a conflict between these documents:
a) This Contract document.
b) The Standard Contract Terms and Conditions contained in Exhibit A.
c) The Contractor’s Bid/Cost Submittal contained in Exhibit C.
d) The Statement of Work contained in Exhibit B.
e) The Contractor’s Technical Submittal contained in Exhibit C.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
IN WITNESS WHEREOF, the parties hereto have signed this Contract the day and year first above written. Execution by the County will be as described in the Standard Contract Terms and Conditions.
Attest
COUNTY OF MONTGOMERY (SEAL)
Montgomery County Chief Operating Officer
Approved as to Form:
County Solicitor
Contractor
(x) Contractor Co-Partner (x) Witness to Principal
CONTRACT
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