1-Sole Source Contract Cover and Signature Page (SAMPLE).doc
DOC document 48 KB Posted
- Attached to
- Language Access Services
- Solicitation number
- 26-01
- Issued by
- Montgomery County, Pennsylvania
About this file
This is a sole source contract cover and signature page template from Montgomery County, Pennsylvania, establishing the contractual framework for vendor services designated as sole source procurements. The document serves as the primary execution page for contracts awarded through County Commissioner resolution and establishes the legal binding agreement between the County and a selected Contractor. The contract structure incorporates multiple exhibits including a Statement of Work (Exhibit B), Cost Submittal (Exhibit C), Technical Submittal (Exhibit D), and Standard Terms and Conditions (Exhibit A), with the contract term to be specified by the parties. The document establishes a hierarchical order of precedence for conflict resolution among contract documents, with the primary contract document taking priority, followed by Standard Terms and Conditions, Cost Submittal, Statement of Work, and Technical Submittal in descending order.
The template provides designated sections for contract modifications, allowing either the County or Contractor to propose changes to specific paragraphs or terms and conditions, with Contractor modifications requiring reference to specific provisions and indication of whether modifications or replacements are being made. Execution requires signatures from authorized County officials including the Chief Clerk and Montgomery County Commissioners, as well as Contractor representatives, witnesses, and approval from the County Solicitor as to form. The document explicitly states that final execution by the County will follow procedures described in the Standard Contract Terms and Conditions, establishing the legal framework for sole source procurement awards where the selected Contractor has been determined to be the only responsible vendor capable of providing the specified services or products to the County.
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Text version
Resolution No. _ ##############____
CONTRACT
FOR
CONTRACT NAME
THIS CONTRACT for the provision of CONTRACT NAME ("Contract") is entered into this ______ day of ___________, 201_, by and between the County of Montgomery (“County”), OPTIONAL: acting through CONTRACTING DEPARTMENT, and CONTRACTOR NAME (“Contractor”).
WHEREAS, the County determined to contract with a responsible vendor for the provision of CONTRACT NAME; and
WHEREAS, CONTRACTOR NAME is the sole source for the provision of CONTRACT NAME for County; and
WHEREAS, the County Commissioners memorialized the award through the passage of Resolution No. #############; and WHEREAS, County and Contractor have negotiated this Contract as their final and entire agreement in regard to providing CONTRACT NAME to the County.
NOW THEREFORE, intending to be legally bound hereby, County and Contractor agree as follows:
1. The Term of this contract shall be for TERM.
2. Contractor shall, in accordance with the terms and conditions of this Contract, provide CONTRACT NAME as more fully defined in the attached Statement of Work, attached hereto as Exhibit B to the County and the corresponding Montgomery County Procurement Portal, including all posted questions and answers, addendums, drawings etc...
a. IF COUNTY OR CONTRACTOR WISHES TO MAKE CHANGES TO THIS PARAGRAPH, THEY SHOULD GO HERE
3. Contractor agrees to provide the CONTRACT NAME at the price listed in its Bid/Cost Submittal, which is attached hereto as Exhibit C.
4. The County’s Standard Terms and Conditions contained in Exhibit A shall apply to this contract.
a. IF CONTRACTOR WISHES TO MAKE CHANGES TO THE T&Cs, THEY SHOULD GO HERE, REFERENCING THE SPECIFIC PROVISION AND INDICATING WHETHER IT IS BEING MODIFIED OR REPLACED
5. The Contract between the parties is comprised of the following documents, which are listed in order of precedence in the event of a conflict between these documents:
a) This Contract document.
b) The Standard Contract Terms and Conditions contained in Exhibit A.
c) The Contractor’s Bid/Cost Submittal contained in Exhibit C.
d) The Statement of Work contained in Exhibit B.
e) The Contractor’s Technical Submittal contained in Exhibit C.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
IN WITNESS WHEREOF, the parties hereto have signed this Contract the day and year first above written. Execution by the County will be as described in the Standard Contract Terms and Conditions.
Attest
COUNTY OF MONTGOMERY
(SEAL)
By…………………………………………………
Chief Clerk
Montgomery County Commissioners
Contractor
(x)
By…………………………………………………
Contractor
Co-Partner
Witness to Principal
Secretary
Co-Partner
Approved as to Form:
County Solicitor
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