3-Certificate of Interested Parties 25.pdf
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- Attached to
- Classroom Music Supplies and Related Items
- Solicitation number
- 25-352
- Issued by
- Dallas County, Round Rock City, Texas
About this file
This document is a Certificate of Interested Parties (Form 1295) instruction sheet for Richardson Independent School District (RISD), detailing compliance requirements with House Bill 1295 and Texas Government Code Section 2252.908. The document outlines the mandatory process for vendors to electronically complete, print, sign, and submit Form 1295 when responding to a Request for Sealed Proposal (RFSP), regardless of whether interested parties exist. Vendors must file the form electronically with the Texas Ethics Commission using their online filing application, print a copy with a unique certification number, and include the signed form in their proposal response.
The instructions define "interested parties" as individuals with a controlling interest in the business entity or those who actively participate in facilitating or negotiating contract terms, including brokers, intermediaries, advisers, or attorneys. RISD is required to acknowledge receipt of the Form 1295 to the Texas Ethics Commission within 30 days of the contract binding all parties, after which the Commission will post the completed form on their website within seven business days. The document provides links to FAQ resources and instructional videos to guide vendors through the Form 1295 filing process, emphasizing the mandatory nature of this disclosure for all business entities seeking to contract with RISD.
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RICHARDSON ISD CERTIFICATE OF INTERESTED PARTIES – FORM 1295
Certificate of Interested Parties (Form 1295 – must be filled out electronically with the Texas Ethics Commission’s online filing application, printed out, signed, and included in proposal response.)
RISD is required to comply with House Bill 1295, which amended the Texas Government Code by adding Section 2252.908, Disclosure of Interested Parties. Section 2252.908 prohibits RISD from entering into a contract resulting from this RFSP with a business entity unless the business entity submits a Disclosure of Interested Parties (Form 1295) to RISD at the time business entity submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Texas Ethics Commission.
“Interested Party” means a person:
a) who has a controlling interest in a business entity with whom RISD contracts; or
b) who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity.
“Business Entity” means an entity recognized by law through which business is conducted, including a sole proprietorship, partnership, or corporation.
As a “business entity,” all vendors must electronically complete, print, sign, and submit Form 1295 with their proposals even if no interested parties exist.
Proposers must file Form 1295 electronically with the Texas Ethics Commission using the online filing application, which can be found at https://www.ethics.state.tx.us/filinginfo/1295/ .
Proposers must use the filing application on the Texas Ethics Commission’s website to enter the required information on Form 1295. Proposers must print a copy of the completed form, which will include a certification of filing containing a unique certification number. The Form 1295 must be signed by an authorized agent of the business entity.
The completed Form 1295 with the certification of filing must be filed with RISD by including the completed form in the proposal response.
RISD must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the receipt of the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract. After RISD acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to its website within seven business days after receiving notice from RISD.
Link for FAQ’s and further information regarding certification requirement:
https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php#Q3
Instructional Video – First Time Business User:
• https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Form1295Login- Business.html
Instructional Video – How to Create a Certificate:
• https://www.ethics.state.tx.us/filinginfo/videos/Form1295/CreateCertificate/CreateCertificate.html https://www.ethics.state.tx.us/filinginfo/1295/ https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php#Q3 https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Form1295Login-Business.html https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Form1295Login-Business.html https://www.ethics.state.tx.us/filinginfo/videos/Form1295/CreateCertificate/CreateCertificate.html
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