3-BEH-FRM-602.SAW SBE Affidavit.docx
DOCX document 116 KB Posted
- Attached to
- SWWTP Energy Study and Biogas Beneficial Use
- Solicitation number
- CIZ-DWU-26 122E
- Issued by
- Dallas County, Texas
About this file
This is a Small Business Enterprise (SBE) Affidavit form (BEH-FRM-602.SAW) issued by the City of Dallas under the Dallas Regional Inclusive Vendor Enterprise (DRIVE) Policy, adopted by City Council Resolution #25-1879. The affidavit applies to the SWWTP Energy Study and Biogas Beneficial Use project, which will evaluate the Southwest Wastewater Treatment Plant's current and projected power demand through 2045, assess existing power suppliers and capacity reliability, evaluate the existing Combined Heat and Power (CHP) contract and renewal options, and identify alternatives based on capacity, reliability, sustainability, and financial performance. The project will also examine biogas production and beneficial use opportunities, including applicable technologies, policy and market considerations, and financial implications. The overall objective is to secure a reliable and resilient long-term power supply for SWWTP, reduce lifecycle energy costs, and maximize beneficial use of biogas. The project manager is Haibo Cao, Ph.D., P.E.
The affidavit establishes SBE participation requirements for respondents, with annual aspirational benchmarks by procurement category: Goods (33%), Construction (33%), Architecture & Engineering (34%), Professional Services (38%), and Other Services (30%). Respondents must acknowledge receipt of SBE program requirements and affirm responsibility for submitting accurate information regarding SBE participation, subcontractor commitments, and good-faith efforts. The affidavit requires that only work performed by subcontractors executing a Commercially Useful Function (CUF) may be counted toward SBE participation. Any proposed changes to SBE subcontractors require prior submission of revised documentation to the Business Enterprise Hub for approval before implementation. Both the prime vendor and all subcontractors must respond to monthly compliance audits conducted through the City of Dallas Compliance System, including payment verification, CUF confirmation, and progress reporting, with failure to respond timely potentially resulting in payment delays, adjustments to SBE participation, or impacts to future contract eligibility.
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Dallas Regional Inclusive Vendor Enterprise Small Business Enterprise (SBE) Affidavit
BEH-FRM-602.SAW
| Solicitation Name: |
| Solicitation #: |
Prime Vendor Information
| Prime Vendor Legal Business Name: |
| Headquarters (HQ) Address: |
| City: |
| State: |
| County: |
| Local Office Address (if different than HQ): |
| City: |
| State: |
| County: |
| Primary Contact Name: |
| Title: |
| Email: |
| Phone: |
SBE Program Acknowledgement It is the policy of the City of Dallas to promote contracting and broaden opportunities for small businesses through the Dallas Regional Inclusive Vendor Enterprise (DRIVE) Policy, adopted by City Council under Council Resolution #25-1879. All respondents to City solicitations are required to support the City’s goals of increasing small business participation, strengthening the regional vendor marketplace, and advancing economic impact across Dallas and the Dallas–Fort Worth–Arlington Metropolitan Statistical Area (MSA).
The respondent acknowledges that the City establishes two types of SBE goals under the DRIVE Policy: (1) annual aspirational SBE benchmarks by procurement category, and (2) contract-specific SBE subcontracting goals.
Aspirational benchmarks represent the City’s overall, program-wide participation goals for major procurement categories such as Goods, Construction, Architecture & Engineering, Professional Services, and Other Services. These benchmarks are based on regional marketplace conditions and may be adjusted periodically. They are used to measure the City’s overall progress in advancing small business participation.
| Category |
| Aspirational Benchmark Goal |
| Category |
| Aspirational Benchmark Goal |
| Goods |
| 33% |
| Architecture & Engineering (A/E) |
| 34% |
| Construction |
| 33% |
| Professional Services |
| 38% |
| Other Services |
| 30% |
The City updates these benchmarks periodically based on market availability, utilization data, and regional capacity. The respondent is responsible for complying with the most current benchmarks as published or referenced in the solicitation.
Contract-specific SBE goals are tailored for each solicitation and reflect the availability of ready, willing, and able SBE firms for the scopes, trades, and disciplines included in that contract. The Business Enterprise Hub (BEH) uses marketplace research, availability analysis, and historical participation data to determine these goals. Contract-specific goals may be higher or lower than the aspirational benchmarks depending on the opportunities associated with the specific solicitation.
By signing this Affidavit, the respondent acknowledges receipt of the SBE Program requirements, including the annual aspirational benchmarks and any contract-specific SBE goals established for this procurement. The respondent further affirms responsibility for submitting accurate and truthful information regarding SBE participation, subcontractor commitments, SBE self-performance (if applicable), and any documentation required to demonstrate good-faith efforts under the DRIVE Policy.
Subcontracting, CUF Obligation, & Change of Sub Requirements The respondent understands that the SBE subcontracting commitments submitted with their solicitation response constitute material representations of intent. Only the work performed by subcontractors who execute a Commercially Useful Function (CUF) including managing, supervising, and performing their contracted scope of work with their own labor and resources may be counted toward SBE participation.
Any proposed change involving SBE subcontractors including reductions in scope, reassignment of work, substitution, or removal requires prior submission of:
(1) a revised BEH-FRM-603.SAW — Schedule of Work and Actual Payment, and
(2) a BEH-FRM-501.PAC — Change of SBE Subcontractor Request Form to the Business Enterprise Hub (BEH) for review and approval before any change may be implemented. Work shall not proceed under a modified subcontracting arrangement until written approval is issued by BEH.
Misrepresentation of CUF performance, subcontractor participation, certification status, or vendor location may result in corrective actions or sanctions consistent with City policy.
Monthly Compliance & Auditing Reporting The respondent acknowledges that the City conducts monthly compliance audits through its designated City of Dallas Compliance System [https://dallas.gob2g.com/]. Both the Prime and all subcontractors are required to respond to audit inquiries, including payment verification, CUF confirmation, and progress reporting.
A designated point of contact must be identified and updated throughout the contract term.
Failure to provide timely audit responses may result in payment delays, adjustments to SBE participation, corrective actions, or impacts to future contract eligibility.
Audit Reporting Point-of-Contact (POC):
| Name: |
| Phone: |
| Email: |
Affidavit & Certification By signing below, I certify that all information provided in this Affidavit and accompanying documentation is true and complete. I further acknowledge and will comply with the requirements of the DRIVE Policy and Program.
Officer Signature:
| Printed Name: |
| Title: |
| Date: |
BEH-FRM-602.SAW Revision Date: 2026.03.01 Page 1 of 1 image1.png
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