3-Attachment C TechnicalCriteria Housing.docx

Attachment C: Technical Evaluation Criteria Section 811 Project Rental Assistance (PRA) Program Administration and TRACS Management

Mandatory Minimum Qualifications (Pass/Fail) Before proposals are scored, require proposers must meet the following minimum qualifications. Proposals that do not meet these requirements will be deemed non-responsive.

· A minimum of ten (10) years of experience administering HUD multifamily housing assistance programs.

· Experience administering Section 811 Project Rental Assistance or a comparable HUD rental assistance program.

· Experience administering HUD's Tenant Rental Assistance Certification System (TRACS).

· Experience utilizing HUD's Enterprise Income Verification (EIV) system.

· Experience processing Housing Assistance Payments (HAP).

· Experience providing technical assistance related to HUD-assisted housing programs.

· Experience conducting compliance reviews or Performance-Based Contract Administration (PBCA) functions.

· Experience supporting HUD monitoring, audits, or compliance reviews.

· The ability to provide qualified staff with expertise in TRACS, EIV, Section 811 PRA administration, and HUD multifamily compliance.

1. Technical Approach and Understanding (30 Points) The proposer should demonstrate a thorough understanding of the State's Section 811 PRA Program and provide a clear plan for administering all required services.

Evaluation considerations include:

· Understanding of Section 811 PRA requirements

· Understanding of TRACS administration

· Methodology for processing certifications, recertifications, and vouchers

· Procedures for monitoring compliance

· Quality assurance processes

· Risk identification and mitigation

· Communication plan

· Reporting methodology

· Ability to meet required performance standards

· Approach to supporting HUD monitoring and audits

· Strategy for assisting HCD in developing long-term internal capacity

2. Organizational Experience and Qualifications (25 Points) The proposer should demonstrate extensive experience administering HUD multifamily housing assistance programs.

Evaluation considerations include:

· Experience administering Section 811 PRA

· Experience serving as a Performance-Based Contract Administrator (PBCA)

· Experience administering TRACS

· Experience using HUD's Enterprise Income Verification (EIV) system

· Experience processing Housing Assistance Payments (HAP)

· Experience conducting occupancy reviews and file reviews

· Experience providing compliance oversight

· Experience interpreting HUD regulations

· Experience supporting HUD monitoring and audits

· Years of relevant experience

· Similar contracts successfully completed

3. Key Personnel and Staffing Plan (15 Points) The proposer should identify the personnel who will perform the work and demonstrate that sufficient expertise and staffing resources are available.

Evaluation considerations include:

· Qualifications of project manager

· TRACS expertise

· HUD program expertise

· PBCA experience

· Availability of staff

· Organizational structure

· Continuity planning

· Ability to respond within required timeframes

4. Knowledge Transfer and Training (10 Points) Because one of the primary objectives is to build State capacity, this criterion should evaluate the proposer’s plan for transferring knowledge to HCD.

Evaluation considerations include:

· Training curriculum

· Written procedures

· Workflow documentation

· Operations manuals

· Onboarding plan for new HCD employees

· Long-term transition strategy

· Capacity-building approach

5. Past Performance and References (10 Points) Evaluation considerations include:

· Performance on similar contracts

· References from public agencies

· HUD performance history

· Audit history

· Ability to meet deadlines

· Quality of technical assistance

· Customer satisfaction Preference will be given to firms demonstrating:

· Consistent HUD compliance

· Strong audit history

· Successful PBCA administration

· Long-term experience with Section 811

6. Letter of Intent (10 Points) As the State of Utah intends to apply for the Department of Housing and Urban Development (HUD)’s FY26 Notice of Funding Opportunity (NOFO) for additional Section 811 PRA funds, a letter of intent is required.

The letter of intent must include a detailed description of your experience administering HUD Multifamily project-based rental assistance (PBRA) programs or the 811 PRA program, and the intent to contract with the State of Utah in the event they are awarded with additional 811 funds under the FY26 NOFO. Please also describe your experience in using TRACS to perform tasks related to the administration of 811 PRA or PBRA, including the number of PBRA or 811 PRA units and dates of experience.