3-Addendum1 6000002490.pdf

October 22, 2024

SUBJECT: PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION

SURVEYS FOR TUNNELS AND WATERFRONTS AS REQUESTED ON A

“TASK ORDER” BASIS FOR A FOUR-YEAR TERM (RFP# 6000002490) –

ADDENDUM #1

Dear Sir or Madam:

The following are questions from Request for Proposals (RFP) recipients. The questions and the corresponding Port Authority of New York and New Jersey (the Authority) answers are provided for your information and use, as appropriate.

Question #1: Is the Authority able to provide the list of the subject RFP’s attendees and the presentation from the October 21, 2024 pre-proposal meeting?

Answer #1: The Authority has attached the subject pre-proposal meeting’s attendee list and presentation for your reference.

Question #2: Are joint venture partnerships allowed for the subject RFP?

Answer #2: Joint venture partnerships shall not be considered under the “Task Order” Program.

Question #3: Are the Management and Technical Approach sections needed?

Answer #3: The Management Approach and Technical Approach sections are not required for this RFP.

Question #4: Do we need a Professional Engineer from New York and New Jersey or is one state ok?

Answer #4: State licensure requirements are included in the Proposer Requirements section and determine the state or states the firm may perform services. Either New York or New Jersey will be accepted, but having both states increases potential task orders that can be assigned.

The date for receipt of proposals for the subject RFP remains 2:00 P.M. on November 13, 2024.

If you have any questions, please contact Edmund Mendrala at EMendrala@panynj.gov.

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, mailto:EMendrala@panynj.gov.

PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION SURVEYS FOR TUNNELS

AND WATERFRONTS AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

(RFP# 6000002490) – ADDENDUM #1

Pre-Proposal Attendance Sheet from October 21, 2024

Name Email Aslam Siddiqui asiddiqui@aiengineers.com Billah, Kashfia Kbillah@mbakerintl.com Carl G. Sundvik CSundvik@MGMcLaren.com Charles Matlack charles.matlack@scengineerspc.com Dawa Sherpa dawak@sherpagcm.com DeAngelis, Michael Michael.DeAngelis@jacobs.com Dee (Unverified) Dhaval Jagirdar djagirdar@mpengs.com Dinesh Patel dpatel@haiderengineering.com Elias Boumis eboumis@siengineering.com Garrity, Robert Robert.Garrity@jacobs.com Han Lin hlin@HNTB.com Hatcher, Monica Monica.Hatcher@jacobs.com Indra Nayee inayee@infotrancorp.com Jack Perlmutter jperlmutter@kseng.com Jeremy Pope jpope@msimarinesolutions.com Joe M. Motisi jmotisi@MGMcLaren.com Julian Prada Julian.Prada@mottmac.com Karen Anewalt kanewalt@hveapc.com Kasbekar, Nat Nat.Kasbekar@mbakerintl.com Kelly R. Anderson kanderson@kseng.com Kimberly Wu Kwu@langan.com Lane Boyd lboyd@gzconsultants1.onmicrosoft.com Ljupcho Naumchevski lnaumchevski@boswellengineering.com Lytle, Geoffrey Geoffrey.Lytle2@jacobs.com McNasby, Dan Dan.McNasby@jacobs.com Michael Beal MBeal@aiengineers.com Monique Walton MWalton@tctcost.com Nicole Ware nware@MSImarinesolutions.com Page, Kristen kpage@geiconsultants.com Prakash Donde pdonde@techno-eng.com Raim Izhar rizhar@siengineering.com Rudy Baliga rbaliga@HNTB.com Seif Chowdhury Seif.Chowdhury@scengineerspc.com Shukri Abuhuzeima sabuhuzeima@aidpe.com Stephanie Trevenen-Holtz strevenen@kseng.com Syed Haider (Unverified) Thomas Martin tmartin@gzconsultants1.onmicrosoft.com Valentyna Hlushak (Unverified) Vojtech E. Gall vegall@gzconsultants1.onmicrosoft.com Vojtech Gall vgall@gzconsultants1.onmicrosoft.com

PERFORMANCE OF EXPERT PROFESSIONAL

FACILITY CONDITION SURVEYS FOR

TUNNELS AND WATERFRONTS AS

REQUESTED ON A “TASK ORDER” BASIS

FOR FOUR-YEARS

RFP# 6000002490

Pre-Proposal Presentation

October 21 , 2024 – 12:00 P.M.

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

WELCOME & OVERVIEW

Edmund Mendrala, Solicitation Manager

AGENDA

Welcome – Edmund Mendrala, Solicitation Manager | Procurement

Office of Diversity, Equity & Inclusion – Alex Rollison, Compliance Manager

Scope of Service Highlights – Matthew Walsh, Assistant Manager Structural Integrity | Engineering Department

Insurance Requirements – Ralph Marrero, Risk Analyst, Treasury | Risk Financing

Procurement Process – Edmund Mendrala, Solicitation Manager | Procurement

Q&A

OFFICE OF DIVERSITY, EQUITY AND

INCLUSION

Alex Rollison – Compliance Manager

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Department Overview

BUSINESS DIVERSITY WORKFORCE DIVERSITY

& EEO COMPLIANCE

• Capacity Building

• Certification

• Compliance Review

• Employee Experience

• Equal Employment Opportunity

• Workforce Diversity, Equity & Inclusion

PERFORMANCE

REPORTING & POLICY

OVERSIGHT

• Performance Reporting & System Support

• Civil Rights Compliance

• Policy, Process & Procedures

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE) 10% Women-owned business enterprises (WBE) 3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SDVOB

ACDBE/DBE

SBE

Eligibility Criteria for Certification

MWBE

• 51% owned and managed by Minority or Women Owner(s) who are citizen or permanent residents

• Make critical day to day decisions

• Capital contribution are real and substantial and continuing

• Valid for 5 years

• Needs to be in business for at least one year

SDVOB

• 51% owned and managed by Service- Disabled Veteran Owner(s)

• Letter or documentation issued by Veteran Affairs showing SDVOB status

• Principal place of business or significant presence in NY & NJ

Efforts to Achieve Good Faith Effort Submit participation plans with the RFP response or bid, as required by the contract.

Create participation plans that provide meaningful opportunities for MBE/WBE/SDVOBs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers

Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBE/SDVOBs

Encourage the formation of joint ventures, partnerships or similar arrangements among subcontractors, as required to achieve the participation goals

Efforts to Achieve Good Faith Effort (cont’d) Ensure diversity within diversity in all areas of work and tiers (professional services, goods & operational services, and construction)

Establish transparent processes for pre -qualifying and selecting firms

After selecting MBE/WBE/SDVOB partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project

Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate

Conduct business affairs with MBE/WBE/SDVOB partners in accordance with PANYNJ's standards , including within our supplier code of ethics, prompt payment protocols, etc.

Certification: Resources

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212 -435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities and to fill out the PSFQ to participate in A&E business opportunities.

SCOPE OF SERVICES

Matthew Walsh – Assistant Manager Structural Integrity

Structural Integrity: What We Do The Quality Assurance Division, Structural Integrity Unit is responsible for the condition survey program to ensure that all the Port Authority’s structural assets at all the Port Authority Facilities are structurally sound and do not present a substantial risk of harm to the public or other users.

Condition surveys are performed to determine the overall condition of the structures and to recommend repairs categorized as Immediate, Priority, Safety, and Routine Repairs .

Conditions, which are found or reported that may present a potential hazard to the public or PA personnel, are categorized as Immediate Actions and immediately addressed .

PANYNJ Facilities https://www.panynj.gov/port-authority/en/about.html

Structural Integrity Services:

Services will be solicited via Task Order solicitations- typical services may include, but are not limited to:

• Scope specific tunnel or waterfront inspection work issued for a specified duration .

• Augmentation of PA staff with on-site inspectors . Proposed staff shall meet the qualifications outlined in each task order solicitation .

Note: All proposed staff for vehicular tunnel projects shall meet the current staff qualifications as required by the FHWA/NTIS, AASHTO and NYSDOT (for tunnels in the State of New York) or NJDOT (for tunnels in the State of New Jersey) .

Structural Integrity Services:

The Consultant shall provide services such as :

• Perform condition survey of required tunnel or waterfront structure .

• Review available reports, drawings, and documents regarding area to be inspected.

• Prepare comprehensive field inspection forms incorporating all observations made during the inspection, note condition of structure including taking photographs,

• Present all findings in a PowerPoint presentation to Authority staff.

• Compile findings into a condition survey report using the QAD Structural Integrity

Database (SID).

• Respond to Immediate Actions

INSURANCE REQUIREMENTS

Ralph Marrero, Risk Analyst

Insurance Requirements

• Commercial General Liability Insurance - $5 million per occurrence for bodily injury and property damage liability

• Automobile Liability Insurance - $5 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles

• Workers’ Compensation and Employers Liability Insurance – to statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

• Cyber Liability Insurance - $2 million per occurrence or claim. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

• Professional Liability Insurance - The Consultant shall bind, maintain, and pay premiums on Professional Liability Insurance in limits of not less than $2 million per claim, covering acts, errors, or omissions arising out of the work or services performed by Consultant. All endorsements and exclusions shall be evidenced on the certificate of insurance.

The coverage shall be written on a claims-made basis with a minimum of a 3-year reporting/discovery period.

Insurance Requirements Certificate of Insurance (common details missed):

• Correct Certificate holder (should not read Proof of Coverage)

• 30-day cancellation notice (or via endorsement)

• Updated PA Immunity Clause (or via endorsement)

• COI demonstrating Additional Insured status, Primary & Noncontributory coverage & Waiver of Subrogation in favor of the PA (or via endorsements)

PROCUREMENT PROCESS

Edmund Mendrala, Solicitation Manager

Professional Services Opportunities

• Publicly Advertised RFPs (and Addenda) posted on the Port Authority’s website and Bonfire

• Be sure to utilize the Subcontractors List for potential subconsulting opportunities.

Procurement RFP Solicitation Process

1. Proposer Requirements

2. Staff Qualifications and Experience

3. Firm Qualifications and Experience

4. MBE/WBE/SDVOBs Participation Plan

5. Cost – Multiplier(s) and Salary Schedule or Attachment D – Compensation

Procurement RFP Solicitation Process

6. Conflict of Interest

7. Standard Agreement

8. Attachment A – Scope of Work

9. Attachment B – Terms of Discussion 10.Attachment C – Company Profile

Proposer Tips Know the name of the Procurement contact

Ask questions if you have any

Check for any addenda

Demonstrate how you meet the Proposer Requirements

Be as specific as possible when describing what projects your staff and firm have worked on

Include MBE, WBE and SDVOB subconsulting opportunities

After Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations (including subconsulting opportunities)

Questions?

Thank You!