2-RFPDOC 6000002490.docx

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REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION SURVEYS FOR TUNNELS AND WATERFRONTS AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

RFP# 6000002490

PROPOSAL SUBMISSION TEMPLATE

I. BACKGROUND:

The Port Authority of New York and New Jersey (the “Authority” or “Port Authority”) Task Order Program (the “Program”) is initiated through an initial Request for Proposal (RFP) solicitation in order to be considered for the performance of expert professional facility condition surveys for tunnels and waterfronts as requested on a “task order” basis defined in general terms. Once the Agreement is awarded to appropriately qualified firms, performance of specific services will be solicited via future task order RFP requests.

II. INSTRUCTIONS:

The Authority is seeking Proposals from firms in response to the subject RFP for the performance of facility condition surveys for tunnels and waterfronts in any or all of the following two categories: A) Tunnels; B) Waterfronts, for a four-year term.

The scope of services to be performed by you are set forth in Attachment A to the Authority’s standard agreement (the “Agreement”) included herewith. You should carefully review this Agreement as it is the form of agreement that the Authority intends that you sign in the event of acceptance of your Proposal and forms the basis for the submission of Proposals. At its discretion, the Authority may retain multiple firms for performance of the subject services.

The Proposer must use this Proposal Template and Proposal forms. We have provided the Proposal Template and Proposal forms to Proposers as Microsoft Word format editable files. Proposers are permitted to add lines or rows to tables in the Proposal forms where this is indicated but must make no other material change to the Proposal Template or Proposal forms. We have not included page limits in the Proposal Template, but in providing responses to questions, the Proposer should use the space allocated in the Proposal Template and be mindful of the length the Proposer’s response to the question asked.

All questions should be directed in writing via email to the Solicitation Manager, Edmund Mendrala, EMendrala@panynj.gov.

For purposes of Proposal presentation, the Firm proposing should separate each section of the Proposal by using a numbered tab, as shown in the table below.

III. PRE-PROPOSAL MEETING

The Pre-Proposal Meeting is intended to review requirements from the Authority Departments including Office of Diversity, Equity and Inclusion, Engineering, Treasury – Risk, and Procurement.

Firms are encouraged to attend the Pre-Proposal Meeting to gain more awareness regarding the services requested in this RFP, future task order solicitations, and the overall procurement process.

A virtual Pre-Proposal Meeting is scheduled on October 21, 2024, at 12:00 P.M. Eastern Time (ET). On October 21, 2024, please use the below link to access the meeting. If you have any issues connecting, please email Edmund Mendrala at EMendrala@panynj.gov.

Event address for attendees:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzY4NzljNjItZGQ1NS00Y2I1LTljMTUtNDVkNGE5NmNkNmY2%40thread.v2/0?context=%7b%22Tid%22%3a%22c4484a25-d0d8-4ad0-916a-a889b6aa7a02%22%2c%22Oid%22%3a%22b77d571b-97a7-4072-8150-a7571bf2930d%22%7d

IV. PROPOSER REQUIREMENTS:

Only proposals from Firms that can demonstrate compliance with one or both of the following category requirements shall be considered. The below requirements must be met by the Prime Firm only.

A. Tunnels:

Prime Firm must meet the below requirements to perform services in New York (NY) or New Jersey (NJ) or both (Note: State licensure requirements listed below determine the state or states the firm may perform services):

1. Prime firm must demonstrate that it has completed a minimum of five tunnel inspection projects, within the past ten years, including one vehicular tunnel inspection project, in accordance with the National Tunnel Inspection Standards (NTIS) rules and regulations.

2. The Prime firm must demonstrate a minimum of one staff member, for each role identified below, who are currently employed with the firm (a staff member shall only be proposed once, for any role):

a. Project Manager (Program Manager): Professional Engineer, licensed in the State of New York, New Jersey or both, with at least ten years of Structural Engineering experience as a Project Manager in design and structural integrity inspection of Tunnels or similar structures and shall have attended the NHI Course No. 130110 “Tunnel Safety Inspection”.

b. Team Leader - Structural Discipline: Professional Engineer, licensed in the State of New York, New Jersey or both, in Civil/Structural Engineering, with at least five recent years of inspection experience in a responsible capacity for inspection of structures similar to those being inspected and shall have attended the NHI Course No. 130110 “Tunnel Safety Inspection”.

c. Assistant Team Leader (Inspector): Shall possess a bachelor’s degree in engineering in Civil/Structural from an Accreditation Board for Engineering and Technology accredited program and at least three recent years of inspection experience for structures similar to those being inspected.

d. Quality Control Engineer: The Quality Control Engineer shall meet the same qualifications for a Team Leader as specified above.

3. The Prime firm shall include a copy of Professional Engineers (PE) licenses, certifications, certificates, etc. in their proposal indicating conformance with the above staff requirements outlined in Item 2 a - d.

B. Waterfronts:

Prime Firm must meet the below requirements to perform services in New York (NY) or New Jersey (NJ) or both (Note: State licensure requirements listed below determine the state or states the firm may perform services):

1. Prime firm must demonstrate that it has completed a minimum of 5 diving inspection projects within the past ten years, on berths/wharfs or similar waterfront structures.

2. The Prime firm must demonstrate a minimum of one staff member, for each role identified below, who are currently employed with the firm (a staff member shall only be proposed once, for any role).

a. Manager (Project Engineer): Shall be a Professional Engineer, licensed in the state of New York, New Jersey or both), with at least ten years of Structural Engineering experience as a Project Manager in design and structural integrity inspections of Waterfront structures.

b. Team Leader/Lead Diver: Shall be a Professional Engineer, licensed in the State of New York, New Jersey, or both and be a certified Commercial Diver with a bachelor’s degree in civil/Structural Engineering from an Accreditation Board for Engineering and Technology accredited program, with at least five years of experience as a team leader for inspection of waterfront structures.

c. Divers: Must be a certified Commercial Diver with at least three years of structural inspection of waterfront structures.

d. Assistant Team Leader: Shall possess a bachelor’s degree in engineering in Civil/Structural from an Accreditation Board for Engineering and Technology accredited program and at least three recent years of inspection experience for waterfront structures.

e. Quality Control Engineer: The Quality Control Engineer shall meet the same qualifications as specified in Item 2(d) above.

A determination that a Prime Firm meets the forgoing requirement(s) is no assurance that the firm will be selected for performance of the subject services. Prime firms that do not meet these requirements shall not be considered.

V. INSTRUCTIONS AND ADDITIONAL INFORMATION:

Tab

· Cover Sheet

· Attachment B – Agreement on Terms of Discussion

(Attachment C) The Firm proposing must include a completed,

· Attachment C – Company Profile

Firms may duplicate the below attachments as required, to demonstrate compliance with said Proposer Requirements listed in Section IV:

· Attachment D – Staff Qualifications and Experience, and

· Attachment E – Firm Qualifications and Experience Joint venture partnerships shall not be considered.

(Attachment F)

The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The Prime Firm must include their MBE/WBE/SDVOBs Participation Plan, being proposed, by completing the below form:

· Attachment F – MBE/WBE/SDVOB Participation Plan

Salary Schedule – The Prime Firm proposing must include the name(s), title(s) and hourly rate(s) that would be in effect at the start of the Agreement term for all professional and technical personnel of the Prime Firm who will be assigned to perform any services requested by completing the below form:

· Attachment G – Salary Schedule

(Statement) If the Firm proposing or any employee, agent or subcontractor/subconsultant of the Firm may have or may give the appearance of a possible conflict of interest, the Firm shall include in its Proposal a Conflict of Interest Statement indicating the nature of the conflict and a proposed Mitigation Plan. The Port Authority reserves the right to disqualify the Firm proposing if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority reserves the right to disqualify the Firm proposing if, in its sole discretion, it is not possible to mitigate the conflict of interest, with respect to any conflict disclosed from any source. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

· Attachment A

ADDITIONAL INFORMATION

The Firm proposing must register and create a free Bonfire account at the provided link in order to log in and download the referenced solicitation and associated information, and in order to upload proposal submissions. Registration on the Bonfire platform requires a registration that is separate and distinct from all other Authority software platforms.

The Authority shall accept only those proposals in electronic format for which the submission or modification is completed at the time of the Proposal Due Date. Proposal submissions will be accepted by upload only, at https://panynj.bonfirehub.com/portal/?tab=login and must be uploaded and received by the Authority no later than 2:00 P.M. Eastern Time (ET) on November 13, 2024. Emailed submissions, hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted.

Proposal submissions must be uploaded, submitted, and finalized prior to the Proposal Due Date. The Firms proposing are strongly urged to allow sufficient time of at least one (1) day prior to the Proposal Due Date to begin the uploading process and finalizing the Proposal submission. The Firms proposing will receive an email confirmation receipt with a unique confirmation number once a proposal submission is finalized.

The Firm will be permitted to submit modifications to Proposals or withdraw previously submitted Proposals electronically up to, but not after, the time of the Proposal Due Date.

All questions must be submitted in writing and received no later than five business days prior to the RFP due date. All questions shall be directed, via email, to the Solicitation Manager, Edmund Mendrala at EMendrala@panynj.gov.

After consideration of these factors, the Port Authority may enter into negotiations with the firm(s) deemed best qualified in terms of the foregoing factors to perform the required services.

The distribution process does not represent a contractual or other obligation on the part of the Port Authority and does not preclude the Port Authority from distributing work in a manner, which in its judgment will, under all circumstances, best serve the public interest

REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION SURVEYS FOR TUNNELS AND WATERFRONTS AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

RFP# 6000002490

[PROPOSAL DUE date]

[PROPOSER NAME]

Lillian D. Valenti Chief Procurement Officer

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

1399817 agreement on terms of DISCUSSION (attachment B)

Agreement on Terms of Discussion (Attachment B) The Firm proposing must include a completed and signed Attachment B form.

ATTACHMENT B

PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION SURVEYS FOR TUNNELS AND WATERFRONTS AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

AGREEMENT ON TERMS OF DISCUSSION

The Port Authority’s receipt or discussion of any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) shall not impose any obligations whatsoever on the Port Authority or entitle us to any compensation therefor (except to the extent specifically provided in such written agreement, if any, as may be entered into between the Port Authority and us). Any such information given to the Port Authority before, with or after this Agreement on Terms of Discussion (“Agreement”), either orally or in writing, is not given in confidence. Such information may be used, or disclosed to others, for any purpose at any time without obligation or compensation and without liability of any kind whatsoever. Any statement which is inconsistent with this Agreement, whether made as part of or in connection with this Agreement, shall be void and of no effect. This Agreement is not intended, however, to grant to the Port Authority rights to any matter, which is the subject of valid existing or potential letters patent.

Any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) provided in connection with this procurement is subject to the provisions of the Port Authority Public Records Access Policy adopted by the Port Authority’s Board of Commissioners, which may be found on the Port Authority website at: http://corpinfo.panynj.gov/documents/Access-to-Port-Authority-Public-Records/. The foregoing applies to any information, whether or not given at the invitation of the Authority.

(Company)

(Signature)

(Title)

(Date) company PROFILE (attachment C)

Company Profile (Attachment C) The Firm proposing must include a completed Attachment C form.

ATTACHMENT C

COMPANY PROFILE

1. Company Legal Name as shall appear in the Agreement:

2. Business Mailing Address: ______________________________________________________________________________________________________________________________________________________

6. Officer or Principal of Firm, Title, and email address:

7. Name, telephone number, and email address of contact for questions:

8. Is your firm a registered vendor with the Port Authority? Yes No If yes, please provide your Vendor ID number: ________________

9. If applicable, indicate whether your firm is certified by the Authority in any of the below categories. Please also attach a copy of your Authority certification as a part of this profile.

Minority Business Enterprise (MBE)

Women-owned Business Enterprise (WBE)

Small Business Enterprise (SBE)

Disadvantaged Business Enterprise (DBE)

Service-disabled Veteran-owned Business Enterprise (SDVOB)

If your firm is an MBE/WBE/SBE/DBE/SDVOB not currently certified by the Authority, see the Authority’s website – https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity/certification.html, to receive information and apply for certification.

Note: Company Legal Name shall be identical to the firm’s name in the EIN. Failure to comply with this requirement may lead to delays in contract awards and contract payments.

Proposer Requirements

The Authority will consider only those Prime Firms who are able to demonstrate compliance with the proposer requirements stated in Section IV – Proposer Requirements.

· Use Attachment D for Staff Qualifications and Experience

· Use Attachment E for Firm Qualifications and Experience The Firm proposing must indicate below the services provided. (Please check all boxes that apply).

|_| Tunnels |_| Waterfronts Joint venture partnerships shall not be considered under the “Task Order” Program

STAFF QUALIFICATIONS AND EXPERIENCE (attachment d)

Staff Qualifications and Experience of Personnel:

Please complete one Attachment D for each proposed full-time engineering and technical personnel of the Prime Firm who will be assigned to perform the requested services to demonstrate that the Prime Firm meets the staffing requirements as stated in Section IV – Proposer Requirements. Firms may duplicate Attachment D, as required, to demonstrate compliance with Section IV.

The Firm proposing must include in this section the following completed form(s):

Attachment D – Staff Qualifications and Experience Licenses and Certificates – The Proposer must also provide in this section copies of all applicable licenses and certificates of all full-time engineering and technical personnel of the Prime Firm needed to demonstrate compliance with Section IV.

ATTACHMENT D

STAFF QUALIFICATIONS AND EXPERIENCE

(City and State)

CURRENT PROFESSIONAL REGISTRATION

(State and Discipline -Include License #)

EDUCATION (Degree and Specialization)

OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, Etc.)

BRIEF CAREER SUMMARY

(Please include total number of years of experience performing comparable services under this solicitation)

RELEVANT PROJECTS

(Include a minimum of two and no more than five completed projects comparable to the services contemplated under this solicitation)

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

(Please include scope, size, project cost value, project delivery model) ☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

FIRM QUALIFICATIONS AND EXPERIENCE (ATTACHMENT E)

Firm Qualifications and Experience of Personnel:

Please complete one Attachment E for each relevant project to demonstrate that the Prime Firm meets the firm experience as stated in Section IV – Proposer Requirements. Listed projects shall be comparable to those contemplated under the requested services in Attachment A. Firms may duplicate Attachment E, as required, to demonstrate compliance with Section IV.

The Proposer must include in this section the following completed form:

· Attachment E – Firm Qualifications and Experience

ATTACHMENT E

FIRM QUALIFICATIONS AND EXPERIENCE

RELEVANT PROJECTS

Include the relevant projects as outlined in Section IV – Proposer Requirements and comparable to the services contemplated under this solicitation.

C. BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

D. INDICATE WHETHER ANY PROPOSED PERSONNEL PERFORMED SERVICES UNDER THIS PROJECT AND EXPLAIN THEIR SPECIFIC ROLE ON THIS PROJECT

E. INCLUDE THE NAME OF THE CLIENT/COMPANY AND THE CLIENT/COMPANY’S CONTACT INFORMATION (EMAIL AND PHONE NUMBER), FOR VERIFICATION PURPOSES.

MBE/WBE/SDVOB PARTICIPATION PLAN (ATTACHMENT F)

MBE/WBE/SDVOBs Participation Plan The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The MBE/WBE/SDVOB Plan submitted by the Prime Firm to the Port Authority shall contain, at a minimum, the following:

· Identification of MBE/WBE/SDVOBs: Provide the names and addresses of the MBE/WBE/SDVOBs. If none are identified, describe the process for selecting participant firms in order to achieve the good faith goals under these requested services.

· Scope of Work: Describe the specific scope of work the MBE/WBE/SDVOBs will be expected to perform.

All MBE/WBE/SDVOB subconsultants listed on the MBE/WBE/SDVOB Participation Plan must be certified by the Port Authority in order for the Consultant to receive credit toward the MBE/WBE/SDVOB goals set forth under these requested services. Please go to https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity.html to search for MBE/WBE/SDVOBs by a particular commodity or service. The Port Authority makes no representation as to the financial responsibility of these firms or their ability to perform work under this Agreement.

If the Prime Firm is a Port Authority certified MBE or WBE, the Prime Firm can self-perform its portion of the participation goals of up to $2 million for non-construction projects, subject to the Port Authority’s approval. Port Authority certified M/WBE Prime Firms can only self-perform the MBE portion of the participation goals. However, note that all firms are encouraged to use every good-faith effort to utilize subconsultants who are Port Authority certified MBEs, WBEs or SDVOBs to the maximum extent feasible.

The Prime Firm must include in this Section the following completed form:

· Attachment F – The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority

ATTACHMENT F

MBE/WBE/SDVOB PARTICIPATION PLAN

This matrix is intended to graphically depict the MBE/WBE/SDVOB Participation Plan submitted by the Prime Firm to the Port Authority for the requested services.

IF NO FIRMS ARE IDENTIFIED ABOVE, DESCRIBE THE PROCESS FOR SELECTING PARTICIPANT FIRMS IN ORDER TO ACHIEVE THE GOOD FAITH GOALS UNDER THESE REQUESTED SERVICES.

[IF APPLICABLE, INSERT RESPONSE HERE]

COST (ATTACHMENT G)

Multiplier & Cost Provide the multiplier(s) of the Prime firm, including a breakdown of said multiplier(s), indicating all the multiplier(s) components (e.g., vacation, holiday, sick pay, workers' compensation, office rent, insurance, taxes, profit). Indicate Consultant Office/Port Authority Office Multiplier, as applicable. Multiplier(s) should be provided in the form of a decimal and no more than two decimal places (ex: 0.00).

Consultant Office Multiplier:

Port Authority Office Multiplier:

Include a breakdown of the multiplier(s) components below:

Salary Schedule Include the name(s), title(s) and hourly rate(s) assigned to each position of the personnel that would be assigned to perform the requested services. Indicate billing rates for partners or principals and actual hourly rates for all other billable employees. All firms who are awarded an Agreement will be expected to adhere to the provisions of Section 9.A., fourth paragraph with respect to rate increases. Firms shall not include any rate increase notations on their Salary Rate Schedule.

Typical job titles may include, but are not limited to, the following:

The Proposer must include in this section the following completed form:

· Attachment G – Salary Rate Schedule

ATTACHMENT G

SALARY RATE SCHEDULE

FULL NAME

(LAST, FIRST)

conFLICT OF INTEREST (STATEMENT)

Conflict of Interest If the Firm proposing or any employee, agent or subcontractor/subconsultant of the Firm proposing may have or may give the appearance of a possible conflict of interest, the Firm shall include in its proposal a statement indicating the nature of the conflict. The Port Authority reserves the right to disqualify the Proposer if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

The Firms proposing are advised that, while not currently anticipated, nothing herein shall preclude the Port Authority from determining at a subsequent point in time during performance of the services contemplated hereunder gives rise to the existence of, or the appearance of, a conflict of interest, and thereby conclude that a firm(s) selected for performance of the subject services, is/are expressly precluded from participation in, or the performance of other procurement opportunities for any project on which the firm has provided such services. Firms are directed to the Conflict-of-Interest paragraph of the attached Standard Agreement. Firms are further advised that under this Agreement, firms must provide, upon receipt of a Task Order issued by the Port Authority, written notice to the Port Authority of any existing or potential conflict of interest the firm(s) may have in the performance of services under this Agreement.

Conflict of Interest Statement (describe the nature of the conflict):

[INSERT RESPONSE HERE]

Mitigation Plan:

[INSERT RESPONSE HERE]

ATTACHMENT A

SCOPE OF SERVICES

PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION SURVEYS FOR TUNNELS AND WATERFRONTS AS REQUESTED ON A "TASK ORDER” BASIS FOR A FOUR-YEAR TERM

I. BACKGROUND

For background with respect to The Port Authority of New York and New Jersey (the “Authority”) see www.panynj.gov. Additionally, the most recent electronic version of the Authority’s Annual Report is available at http://www.panynj.gov/corporate- information/annual-reports.html.

The Engineering Department is responsible for the delivery of high-quality and cost-effective planning, architectural and engineering design, and construction management services in support of the Authority’s capital and operating programs. In addition, the department ensures the structural integrity, life safety, and code compliance of all Authority’s facilities. The Engineering Department is comprised of six divisions: Engineering/Architecture Design, Construction Management, Engineering Operations, Quality Assurance, Project Delivery, and Enterprise Asset Management.

The Quality Assurance Division, Structural Integrity unit performs cyclical Condition Surveys to report on the condition of all tunnels, waterfronts and all other Agency structures including providing repair recommendations.

II. SCOPE OF SERVICES

The services of the Consultant shall generally consist of performing a survey to determine the condition of the specific structures and identify structural and non-structural deficiencies. The Consultant shall develop recommendations for correcting any deficiencies found and describe them in the condition survey report.

The tunnel services of the Consultant shall consist of performing condition surveys of various Authority facility tunnels and miscellaneous structures including but not limited to drifts, shafts, caissons, stairwells, etc. and submitting a condition survey report for the structure or structures identified in the specific scope of work provided by the Authority. The Port Authority has both Vehicular Tunnels and Rail Tunnels (i.e. Port Authority Trans Hudson (PATH)).

The waterfront services of the Consultant shall consist of performing a condition surveys of various Authority waterfront structures and submitting a condition survey report for the structure(s) as identified in the specific scope of work provided by the Authority. The structure(s) to be inspected include berths, culverts, piers, wharves, bulkheads, those portions of bridges and buildings in waterways, and other miscellaneous structures. Structures may include sign structures, lighting structures, and any other waterfront associated structures.

III. DESCRIPTION OF CONSULTANT’S TASKS

Services requested via task orders may include but are not limited to the following :

Staff Qualifications (to be demonstrated once specific task orders are issued) Refer to the Authority’s Agreement, Section 23 – Notification of Security Requirements

· All proposed staff must have the ability to pass a Transportation Worker Identification Credential (TWIC) and/or Secure Worker Access Consortium (SWAC) and/or Security Identification Display Area (SIDA) background screening at a High Level.

A. Tunnels

1. Vehicular Tunnels All proposed staff shall meet the current staff qualifications as required by the FHWA/NTIS, AASHTO and NYSDOT (for tunnels in the State of New York) or NJDOT (for tunnels in the State of New Jersey.

Project Manager (Program Manager): Professional Engineer, licensed in the State where the work is being performed (either New York or New Jersey), with at least ten years of Structural Engineering experience in a responsible capacity for a combination of both design and/or structural integrity inspection of structures similar to those being inspected. All Program Managers must have successfully completed National Tunnel Inspection Training.

All Team Leaders/Discipline Specific Specialists and all Assistant Team Leaders must have successfully completed National Tunnel Inspection Training.

Team Leader Structural Discipline: Professional Engineer, licensed in the State where the work is being performed (either New York or New Jersey), with at least five recent years of inspection experience (in the specific discipline of the team leader role) in a responsible capacity for inspection of structures similar to those being inspected. The Team Leader shall be at the site for the duration of the field inspection and shall personally direct the inspection team to assure that each component of the structure is properly inspected and its condition is properly encountered, the Team Leader/Discipline Specific Specialist shall personally observe and evaluate the situation.

Team Leader Discipline Specific Specialist (Mechanical and Electrical): Professional Engineer, licensed in the State where the work is being performed (either New York or New Jersey), with at least three recent years of inspection experience (in the specific discipline of the team leader role) in a responsible capacity for inspection of structures similar to those being inspected. The Team Leader shall be at the site for the duration of the field inspection and shall personally direct the inspection team to assure that each component is properly inspected and its condition is properly encountered, the Team Leader/Discipline Specific Specialist shall personally observe and evaluate the situation.

Assistant Team Leader: Shall possess a Bachelor of Science Degree in Engineering (in the discipline where the role will be an assistant team leader) from an Accreditation Board for Engineering and Technology accredited program and at least 3 recent years of inspection experience for structures similar to those being inspected and an understanding of structural, electrical and mechanical systems.

Quality Control Engineer: The Quality Control Engineer shall meet the same qualifications for a Team Leader as specified above and shall review and sign all field inspection reports. All Quality Control Engineers must have successfully completed National Tunnel Inspection Training.

Specialty Contractors: The Specialty Contractor must meet qualifications specified in the NTIS

2. Rail Tunnels Project Manager: Professional Engineer, licensed in the States of New York and New Jersey with at least ten years of Structural Engineering experience in a responsible capacity for a combination of both design and / or structural integrity inspection of structures similar to those being inspected. It is desired that the Manager exhibit an understanding of tunnel construction.

Team Leader: Professional Engineer, licensed in the States of New York and New Jersey, with at least five years of Structural Engineering experience in a responsible capacity for inspection of tunnels and/or structures similar to those being inspected and shall exhibit an understanding of tunnel construction. The Team Leader shall be at the site for the duration of the field inspection and shall personally direct the inspection team to assure that each component of the structure is properly inspected and its condition is properly encountered, the Team Leader shall personally observe and evaluate the situation.

Assistant Team Leader: Shall possess a Bachelor of Science Degree in Civil Engineering or Structural Engineering from an Accreditation Board for Engineering and Technology accredited program and at least 3 years of inspection experience of structures similar to those being inspected and shall exhibit an understanding of tunnel construction.

Quality Control Engineer: The Quality Control Engineer shall meet the same qualifications for a Team Leader as specified above and shall have the capability to review grammar and spelling in the report text B. Waterfronts Proposed Prime staff must meet the following staff qualifications to perform services in either state:

Project Manager (Project Engineer): Professional Engineer, licensed in the State where the work is being performed (either New York or New Jersey) with at least ten years of Structural Engineering experience in a responsible capacity for a combination of both design and / or structural integrity inspection of structures similar to those being inspected. See Additional Qualifications below.

Team Leader/Lead Diver: A certified Commercial Diver and Professional Engineer, licensed in the State where the work is being performed (either New York or New Jersey) with at least five recent years of bridge inspection experience, with a minimum of three years as a Team Leader in a responsible capacity. The Team Leader shall be at the site for the duration of the field inspection and shall personally direct the inspection team to assure that each component of the structure is properly inspected and its condition is properly encountered, the Team Leader shall personally observe and evaluate the situation. See Additional Qualifications below.

Quality Control Engineer: The Quality Control Engineer shall meet the same qualifications for a Team Leader as specified above and shall review and sign all field inspection reports. See Additional Qualifications below.

Additional Qualifications for Quality Control Staff Performing Bridge Culvert Inspections:

1. Managers, Team Leaders and Quality Control Engineer: must have attended the NYSDOT 5-day Bridge inspection workshop, the 2-week NHI Course No. 130055 “Safety Inspection of In-Service Bridges”, or the 5-day NHI Course No. 130056 “Safety Inspection of In-Service Bridges for Professional Engineers”.

2. Managers, Team Leaders and Quality Control Engineers: must have attended at least once every 5 years the NYSDOT Bridge Inspection Refresher class (Bridge Inspectors Meeting usually held yearly in March) or NHI Course No. 130053 (BI Refresher) where element level inspection has been covered.

Assistant Team Leader: Shall possess a Bachelor of Science Degree in Civil Engineering or Structural Engineering from an Accreditation Board for Engineering and Technology accredited program and at least 3 years of bridge experience in design, construction, or inspection and an understanding of timber, steel and concrete structures.

Additional Qualifications for Assistant Team Leaders Staff Performing Bridge Culvert Inspections:

1. Assistant Team Leader: must have attended the NYSDOT 5-day Bridge inspection workshop or the 2-week NHI Course No. 130055 “Safety Inspection of In Service Bridges” and have attended at least once every 5 years the NYSDOT Bridge Inspection Refresher class (Bridge Inspectors Meeting usually held yearly in March) or NHI Course No. 130053 (BI Refresher) where element level inspection has been covered.

Divers: A certified Commercial Diver with five recent years of Structural Engineering experience in a responsible capacity for inspection of structures similar to those being inspected and be able to make determinations of the condition of materials, retrieve samples, perform non-destructive testing and take photographs underwater. At least one diver must be a Professional Engineer (PE) licensed in the State of New York. Non-PE divers must be supervised by the PE diver at all times.

Consultant Tasks (to be demonstrated once specific task orders are issued) Tasks to be performed by the Consultant shall include, but are not limited to:

A. Tunnels

TASK A: FIELD INSPECTION

1. Prepare comprehensive field inspection forms that will incorporate all observations made during the inspection. Such forms will be approved by the Authority prior to start of inspection.

2. Field Inspection.

a. Conduct the field inspection survey in accordance with the approved inspection procedure. As a minimum, conduct a close visual inspection including, but not limited to the exposed surfaces of the various underground structures, sump pits, vent shafts, stairwells, framing systems, columns, bracing, connections, retaining walls, bearing walls, utility supports, safety railings, etc. and minor buildings, head houses, vents, hatches, etc, that comprise the structures to be inspected. In addition, for vehicular tunnels, inspect electrical, mechanical, structural, fire protection & life safety systems, as appropriate, including the tunnel ventilation system.

Should areas of suspect integrity be revealed, recommend the performance of in-depth analyses as deemed necessary for the determination of the structure’s condition. These in-depth analyses may include physical testing, review of original design calculations, and engineering calculations to check the structural adequacy in the present condition. Additional compensation for in-depth analyses may be warranted.

b. At a minimum, elements to be inspected may include, but not be limited to, the following, as determined by the Consultant:

· All tunnel structural and non-structural elements including the ventilation system whose failure could pose a threat to the public safety or whose condition could cause or accelerate deterioration of the structure shall receive a 100% visual inspection.

· All non-redundant and fracture critical elements as well as all fatigue prone details, special emphasis details and all structural elements whose condition is suspect regardless of location shall receive 100% hands-on inspection.

· The top and underside of the Roadway and ceiling slabs. The underside of the concrete slabs shall be sounded with a hammer. All areas of hollow-sounding concrete, which are observed to be loose, bulging, delaminated and/or cracked, shall be removed on an immediate basis with a chipping hammer or a light pneumatically powered gun. If the concrete cannot be removed in this manner, the concrete should remain in place and located on the deficiency location plan as “hollow sounding”.

· The tunnel’s wall and ceiling tiles shall be inspected. All suspected areas shall be sounded with a mallet. All hollow-sounding tiles, which are observed to be loose, bulging, delaminated and/or cracked, shall be removed on an immediate basis. If the tiles cannot be removed, the tiles should remain in place and located on the deficiency location plan as “hollow sounding”.

· Inspection of the tunnel ventilation system, electrical systems, lighting, fire protection & Life safety systems, etc. including electrical, mechanical and fire protection engineering disciplines as required by the National Tunnel Inspection Standards (NTIS) in accordance with FHWA guidelines for vehicular tunnels.

c. Remove any mud, dirt, debris, vegetative growth, loose scale, or rust through use of chipper hammers, scrapers and wire brushes to gain access, as required for performance of a thorough visual inspection, and for determining the extent of deterioration.

d. Elements Identification and Quantities. The consultant shall review the previously prepared DOT vehicular tunnel inspection elements and when necessary, the base element quantities. Changes in the elements should be brought to the attention of the QAD Project Manager when they are identified.

e. The inspection of the ventilation buildings and other buildings is limited to those elements related to Vehicular Tunnel operations. Therefore, it shall not include the facade (with the exception of the ventilation louvers), roof, staircases, elevators and any space or system which is not required for specific operation of the tunnel. The previous DOT elements for element level inspections should provide guidance to identify elements not included in the inspections.

3. The Consultant shall immediately contact the Project Manager if, during the course of inspection or at any time, the Consultant determines that:

a. Immediate repair or shoring of any element is required to assure the integrity of the structure and/or public safety (Immediate Action is defined in Task C).

b. A critical finding requires “immediate” action including possible closure of the tunnel where safety or structural concerns are identified using criteria established in the National Tunnel Inspection Standards (NTIS) in accordance with FHWA guidelines for vehicular tunnels.

c. Evidence of recent settlement or abnormal movement is detected.

4. When Immediate Actions are encountered during the field inspection the Consultant shall:

a. Verbally notify the Engineering Quality Assurance Project Manager (QAD PM)

b. Verbally notify the Facility Liaison and Operations Manager.

c. Cordon off the area and/or keep the area closed until interim remedial measures are taken prior to permanent repairs being completed.

d. The lead team leader must email or fax the same day or next morning to the QAD PM a letter describing in detail the condition found with repair recommendations followed by sketches and photos.

e. Any extra work related to developing remedial action or repairs, or providing construction supervision, shall be performed by the Consultant subject to Authority approval.

f. Additional compensation for an Immediate Action response shall be computed in accordance with provisions of the paragraph of the Agreement relating to compensation.

5. Consultant shall obtain all permits including confined space and lane closures and provide all inspection equipment, watercraft, rigging, scaffolds, ladders, instruments, tools, etc., required to inspect the structure, as well as maintenance of traffic (lane closures at Lincoln Tunnel & Holland Tunnel only will be provided by facility. Consultant is responsible for shadow vehicles and inspection equipment).

6. Provide all section losses that could possibly affect the rating of the tunnel roadway framing to the Authority’s Project Manager for approval prior to updating the latest Load Rating. Submit the section properties on a grid calculation page signed and sealed by the Quality Control Engineer with an attached framing plan noting the location of the loss including the distance in the span at which the loss occurs.

7. Meet with the Authority staff from time to time as directed by the Project Manager to review the progress of the inspection. Prepare comprehensive field inspection forms incorporating all observations made during the inspection. Indicate the condition of all areas inspected including those found to be satisfactory and take color photographs as required. As a minimum, photographs shall be taken for all conditions that require priority repairs, safety repairs and other significant findings. All photographs shall display the date and time when the photograph was taken.

8. At the completion of the fieldwork, the consultant shall make a PowerPoint presentation of findings to QAD. The presentation shall highlight the recommended repairs at each structure and specifically present findings concerning all Priority, Safety and significant Routine repair recommendations. A comparison of current to previous Priority repairs shall be presented.

TASK B: REPORT

1. Vehicular Tunnel Information Submittal At the completion of Task B, the Consultant shall prepare and upload the element rating data and load rating summary for each tunnel to NYSDOT and NJDOT using AASHTO Tunnel Module Software or as otherwise directed.

2. Condition Survey Report The Consultant shall prepare and submit Condition Survey Reports using the NEW SID. The reports shall include the following:

· All information on the condition of the existing structures / systems gathered during the inspection.

· Clear color photographs of all recommended priority repairs, safety repairs and other significant findings shall be included. All photographs shall bear the date and time when the photograph was taken. Photographs of repaired areas shall not be included in the report but shall be taken and saved as a non-report photo.

· Complete deficiency location plans of the structures, referencing the locations of all deficiencies found and all photos included in the report. Original drawings and drawings from the previous condition survey reports will be provided to create the location plans. Prioritize conceptual recommendations for any rehabilitation or repairs required to restore and maintain structural integrity.

· When new locations of a previous type of repair are found, these locations shall not be given a new Report Repair Number but shall be added to the previous repair number. However, New Repairs and new locations of a previously recommended Repair will be assigned new tracking number.

Deficiencies that must be repaired immediately are referred to as “Immediate Actions” as defined below (also see Task B. Item 3). Documentation of Immediate Actions is included in an Appendix of the report.

“Immediate” Requires immediate action including possible closing of the structure or areas affected for safety reasons until interim remedial measures, such as shoring or removal of potentially unsafe structures (or elements) can be implemented. These closings or interim remedial actions, if any, always require immediate action upon discovery.

The recommendations included in the Condition Survey Report shall be tabulated using the NEW SID system and listed in order of priority in four categories, which are defined as follows:

“Priority” Conditions for which no immediate action may be required or for which immediate action has been completed, but for which further investigations, design and implementation of interim or long-term repairs should be undertaken on a priority basis, i.e. taking precedence over all other scheduled work.

“Safety” Condition that presents a potential hazard and…