3-Addendum 1.pdf
PDF 530 KB Posted
- Attached to
- Vendor for Surveillance Systems Maintenance State and local contract opportunity
- Solicitation number
- 852-07-25-001
- Issued by
- El Paso County, East Columbia CDP, Texas
About this file
This document is an Addendum from the University Medical Center of El Paso (UMC) Materials Management Department for a Vendor for Surveillance Systems Maintenance Request for Proposal (RFP # 852-07-25-001). The addendum provides detailed responses to 19 vendor questions regarding the surveillance system maintenance contract. The system includes 565 cameras (16 analog and the rest IP), 25 servers/NVRs/DVRs, and over 50 uninterruptible power supplies (UPS). The cameras are currently on backup power supplies, and training will be conducted annually and upon new hires. Site surveys are possible based on availability, and the submitting vendor will be responsible for cabling.
Key details include that no AI is currently used in the system, the equipment ages vary, and new equipment additions will be at the discretion of the security leadership team. Emergencies will be determined on a case-by-case basis by the Security leadership team. The security team also maintains the LPR (License Plate Recognition) database. The vendor will need to conduct thorough assessments of storage requirements, equipment deficiencies, and existing equipment. Pricing submission format is left to the discretion of the submitting vendor, and the contract appears flexible regarding equipment modifications and potential future needs.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 1-852-07-25-001 Vendor for Surveillance Systems Maintenance.doc | DOC document | |
| 2-Exhibit A Teams Meeting Information.pdf |
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Text version
University Medical Center of El Paso Materials Management Department
4815 Alameda El Paso, TX 79905
(915) 521-7419
Addendum 1
Date: August 6, 2025
Title: Vendor for Surveillance Systems Maintenance RFP # 852-07-25-001
Subject: Questions and Answers
On behalf of the El Paso County Hospital District d/b/a University Medical Center of El Paso (UMC), please accept our appreciation for your interest in the above-referenced solicitation. Please note the following questions:
Question 1
Do you have a redundancy plan in place? Reference 3.3.1
Answer:
Answer not available at the moment
Question 2
Are you going to purchase back up equipment for on hand stock? Reference 3.2.1
Answer:
No, items will need to be assessed and go through approval processes.
Question 3
What is considered an emergency? Reference 3.3.4
Answer:
At the discretion of the Security leadership team on a case by case basis.
Question 4
Is all video surveillance equipment on backup power supplies?
Answer:
Yes
Question 5
Clarify what is maintenance and what is install for UPS? Reference 3.2.3
Answer:
As identified on the scope of service and manufacture recommendations.
Question 6
How many cameras total? How many are digital? Analog? Reference 3.1.3
Answer:
565 cameras (16 analog the rest IP)
Question 7
How many servers/nvrs/dvrs total? Reference 3.1.3
Answer:
Question 8
Is there a price schedule or specific format to submit pricing?
Answer:
That is at the discretion of the submitting vendor.
Question 9
How many UPS? Reference 3.2.3
Answer:
50 plus
Question 10
How many servers currently have less than the requiring storage? How does UMC want us to remedy the lack of storage of existing NVRs? Reference 3.2.2
Answer:
A thorough assessment/survey will have to be conducted
Question 11
Does UMC have an amount of trainings they would like a month, quarter, yearly?
Reference 3.1.3
Annually and upon new hires
Question 12
Can we attend a site survey? Reference 3.3.1
Answer:
Yes based on my availability only
Question 13
Who is responsible for cabling? Reference 3.1.2
Answer:
The submitting vendor
Question 14
How will this agreement be affected by new equipment? Modify it or add it to a new agreement? Reference 3.1.2
Answer:
At the discretion of the security leadership team upon additions and modifications.
Question 15
Can we get a list of all video surveillance equipment? Reference 3.1.1
Answer:
A thorough assessment/survey can be conducted upon availability
Question 16
Any deficiencies currently in the video surveillance equipment? Reference 3.1.2
Answer:
A thorough assessment/survey can be conducted upon my availability
Question 17
Who maintains the LPR database? Reference 3.1.3
Security
Question 18
Is there any AI used in the system? If so who is responsible for programming and maintaining? Refence 3.2.1
Answer:
No
Question 19
What is the age of the equipment? Reference 3.2.1
Varies
Again, thank you for your interest.
Sincerely, Liliana Guerrero
Liliana Guerrero Materials Resource Manager El Paso County Hospital District d/b/a University Medical Center of El Paso 4815 Alameda Avenue El Paso, TX 79905
(915) 544-1200 ext. 41013
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