3-A01D Addenda Checklist 0725.pdf

This is an Addenda Checklist document for the University of Texas Health Science Center at San Antonio (UTHSA) AI Governance and Monitoring Platform procurement (RFP 3-A01D). The checklist serves as a tracking mechanism for addenda issued during the solicitation process, dated July 25, 2025. The document outlines the procedural framework for managing amendments and clarifications to the original RFP, ensuring all prospective bidders receive consistent and complete information regarding the requirements for developing and implementing a comprehensive AI governance solution. The checklist format enables UTHSA to maintain transparency and accountability in the competitive bidding process by documenting all modifications to the original solicitation terms and conditions.

The addenda checklist represents standard procurement administration protocols for managing RFP amendments in the Texas state and local contracting environment. This document does not establish independent pricing terms, set-asides, or funding amounts; rather, it functions as an administrative control mechanism to track changes to the original RFP document. The actual terms, conditions, pricing expectations, and evaluation criteria remain defined within the primary RFP documentation. By maintaining this checklist, UTHSA ensures bidders have visibility into all issued addenda and can incorporate any modifications into their proposals, thereby reducing disputes and promoting fair competition among qualified vendors capable of delivering AI governance solutions that meet healthcare and higher education regulatory requirements.