3-3- RFP - Plant and Tree Supply and Delivery Contract .pdf

Request for Proposals for: Tree & Plant Supply &

Availability

Date Issued: January 29, 2026

Submissions Due: February 12, 2026 2:00 pm MST

PROJECT DESCRIPTION

The City of St. George invites qualified firms or individuals to submit proposals for the pricing and availability of trees and plants to support City landscaping needs at various sites throughout the year. The purpose of this Request for Proposals is to evaluate cost, availability, and vendor qualifications for the potential purchase of high-quality trees and plants.

This RFP is issued for evaluation and cost comparison purposes. Quantities, species, and delivery schedules identified in this solicitation are estimates only and may vary based on budget, project timing, and operational needs.

Note: The City is currently evaluating whether to continue managing the Tree Farm in-house or to purchase trees and plants from a local vendor. The City therefore reserves the right not to award this contract and to retain operations internally.

2. Scope of Work

The selected vendor(s), if any, may be asked to provide trees and plants including, but not limited to:

• Deciduous Shade trees

• Ornamental trees

• Evergreen Trees

• Perennials and seasonal plants

• Native and drought-tolerant species

Services may include:

• Supplying trees and plants that meet City specifications and quality standards

• Availability throughout the year

• Coordination of pickup and/or delivery to City sites

• Replacement of damaged or unhealthy plants, as applicable

The City does not guarantee minimum purchase quantities.

3. Vendor Qualifications

Proposers should demonstrate experience and capacity to provide high-quality plant materials. Proposals should include:

• Company background and years in operation

• Relevant experience supplying trees and plants for municipal, commercial, or large-scale landscaping projects

• Description of growing practices and quality control

• Location of nursery or growing facilities

• References (minimum of 3)

4. Pricing and Availability

Proposals shall include:

• Unit pricing for commonly requested trees and plants (by size/species where applicable)

• Availability and lead times for plant materials

• Volume discounts, if offered

• Delivery fees, if applicable

Pricing should remain firm for a proposed contract period of 12 months, unless otherwise stated.

5. Evaluation Criteria

Proposals will be evaluated based on, but not limited to, the following criteria:

• Cost and overall value

• Availability and variety of plant materials

• Vendor experience and qualifications

• Quality of plant materials

• References

The City reserves the right to interview proposers, request additional information, or negotiate terms.

6. Contract Term

If awarded, the contract term is anticipated to start July 1, 2026, with the option to renew at the City’s discretion.