3-2. RFP-288-26 Specifications.pdf

SPECIFICATIONS

PROJECT SITE AMENITIES:

There are no site amenities.

SPECIFICATIONS:

1. Browsing session will not exceed 100 days and cover approximately 100 acres.

2. The Project Manager retains the authority to replace browsing sites with comparable alternatives if unforeseen or unavoidable issues arise with selected sites.

a. Contractor will implement goat browsing for noxious weed vegetation management with three (3) primary objectives on three (3) different types of sites.

3. Restoration/Revegetation weed control will consist of keeping weed pressure down on early establishing native grass areas.

a. Restoration/Revegetation sites:

i. Keyes

ii. Monarch

b. For Restoratation/Revegetation sites, Contractor will monitor vegetation browsing to ensure that goats do not browse emerged seedling grasses.

c. Contractor will be asked to broadcast additional seed provided by BCPOS while goats are on site.

d. Some sites will require two (2) browsing sessions.

i. These dates may be altered depending on starting date.

ii. One occurring in late May or June

iii. There will be a second browsing session on approximately 19 acres, to be identified at a later time. This follow-up or second browsing session will occur in July or August 2026,

1. This time frame will be dependent on growth stage of plants/timing and signed contract.

e. IMPORTANT! If goats begin to browse seedling grasses that are part of the revegetation/restoration area, all browsing will stop as it occurs for those sites.

4. General weed control areas will consist of reducing weed populations in general areas where mowing, weed whipping or spot herbicide treatments would otherwise be used.

a. The selected contractor will be asked to broadcast additional seed provided by Boulder County POS while goats are on site.

b. These sites require two (2) browsing sessions;

i. One occurring in June or early July 2025.

ii. Second browsing session late August or September 2025.

iii. Total browsing days will not exceed 100 total or combined days.

5. General Noxious Weed Sites include:

a. AHI

b. Harney Lastoka / Mayhoffer

6. Wildland fire mitigation browsing will consist of goat browsing in areas to reduce potential fire fuels in irrigation ditch corridors and other sites.

a. This will be a one-time browsing (*see exception) event with a goal of reducing vegetation to no more than 4 inches in height and reducing woody shrubs and low hanging limbs.

b. Targeted browsing will occur in mid to late August or September timeframe to reduce vegetative fuels moving into fall and winter.

i. Exception with Erin Arsenault browsing area which will fall under the 2x per season browsing schedule.

7. Wildland fire mitigation properties include:

a. Erin Arsenault

b. Mayhoffer Ditch/ViaAppia Way

c. AHI (1 acre)

d. Twin Lakes

8. All Sites will be delineated on accompanying maps with this RFP.

9. Contractor will provide their own equipment to move goats to selected sites, supply water for goats, additional supplements, and any fencing require to safely contain goats.

10. If an onsite camper trailer is required Boulder County will work with awarded contractor to determine the best location for the trailer and camper on the property.

11. Contractor will not exceed a minimum stubble height of four (4) inches for desirable vegetation, in selected areas marked and communicated by BCPOS Staff.

12. Goat Browsing will be monitored to not harm native woody vegetation (shrubs or trees) in selected Restoration or general noxious weed browsing areas.

a. If necessary, BCPOS will request the contractor to fence out that vegetation.

13. Invasive woody vegetation will be identified within browsing areas and browsing will be encouraged for its control.

14. Contractor must post and maintain signage along perimeter fence warning public of possible electric shock with fencing contact.

a. Contractor must use portable fencing to contain goats in designated areas and install warning signage along the fence lines to alert the public of potential electric shock.

15. Contractor will communicate daily with designated BCPOS staff to clarify proposed grazing areas mutually agreed upon by the County and the Contractor including;

a. Map of the treatment area.

b. Target plant species.

c. Communicate grazing impacts on vegetation heights.

d. Need for additional acreage.

16. The County will supply the Contractor with aerial photo maps of selected open space sites where goat browsing should occur. Maps will represent boundaries, acreage, and access points.

17. Contractor will be liable for any damage caused on either County property or private property by browsing activities. The Contractor is responsible for the safety and containment of the goats while they are on Open Space.

18. There may be alternate browsing sites depending on;

a. Availability of time.

b. Cancelation of browsing at a selected site.

c. Other unknown or unavoidable changes to selected sites.

19. In case of the ditch company requiring emergency access to the ditches for a maintenance need, the Contractor will adjust fencing around the needed access point until the ditch company has been able to resolve the issue.

20. The Contractor alone will have responsibility for protection of their herds, while on Open Space. If dogs are used for said protection, they must be kept within fenced grazing areas as much as possible.

21. The Contractor must limit speed to 10 mph, stop for pedestrians on the trail and be aware of potential blind corners, and use hazards while on Open Space properties.

22. Public concerns will be directed to the BCPOS Noxious Weed Group.

23. Precautions must be taken to reduce the spread of weed seeds while on Boulder County

Open Space.

24. The Contractor will provide their exact browsing dates to staff at least one week before browsing begins.

25. Goat browsing on open space properties will be permitted from Sunday through Saturday.

26. Goats must browse for a minimum of 8 hours to be considered as a day of browsing.

27. The contractor will communicate livestock movements requiring trail closures, 48 hours beforehand.

CONTRACTOR RESPONSIBILITIES:

1. Contractor will not exceed 100 days in total length of contract.

2. Notice to the county when browsing operations begin.

3. All required fencing to contain goats within identified areas.

4. All water required for herd management

5. Signage to warn the public of electric fencing if being used

6. Management Responsibilities of all animals/goats.

7. Notice of movement of animals between identified sites.

8. Notification to the Project Manager of any problems arising with or from the public.

9. If non-emergency problems do arise and you need immediate assistance you will contact the Boulder County Non-Emergency Number immediately, 303-441-4444 or, If Emergency Services are required, please use the 911 Emergency Contact System First, then the Project Manager.

DELIVERABLES:

1. Contractor shall provide, operational data to include:

a. Date of browsing, property name, field number or name.

b. Number of animals utilized per site.

c. Number of days or hours spent to reach objective per site browsed.

2. Goat Browsing will be concluded no later than October 31, 2026, or no longer than 100 browsing days.

3. All Reports are due within 1 week of browsing conclusion or to receive payment.

BOULDER COUNTY RESPONSIBILITIES:

1. Access to all identified sites for browsing.

2. Will identify areas for a second browsing session.

3. Assist in staging site location if overnight camping trailer/RV will be utilized

4. Assist in finding watering sources for goat herds.

5. Native seed to be hand broadcasted by vendor across browsing sites.

6. Communication with Agricultural Tenants if/when browsing sites occur on tenant leased properties.

PERMITS, LICENSES, LOCATES AND CODES:

The selected Contractor shall have full responsibility for identifying and obtaining, prior to the start of work, and for maintaining throughout the term of the Project, any permits and licenses which may be required in order to carry out the work. The Contractor shall also be responsible for following all State and County codes, which may be required in order to carry out the Project.

The Contractor shall also be responsible for all "locates" of all public utilities related to performing work under the terms of this Contract. The Contractor shall also be responsible for ensuring that any of its subcontractors performing work on the Project satisfy the provisions of this paragraph.

Contractor is responsible to contact and coordinate with utility companies regarding protection of existing utilities and special requirements at utility crossing locations, as well as, other conditions where work is nearby existing utilities. Contractor shall be responsible for all costs of coordination with utilities including, but not limited to, outages, protection or support and any fees for costs from the utility.

CONTRACTOR LICENSING:

It is the responsibility of the selected Contractor to apply for and ensure the appropriate Contractor’s license is obtained.

General contractors, HVAC contractors, and roofing contractors require licensing through the Boulder County Community Planning and Permitting Department. Electricians and plumbers are required to be licensed through the State of Colorado and registered with the Boulder County Community Planning and Permitting Department. Furthermore, it is required for all Architects, Professional Engineers and Professional Land Surveyors to be fully licensed through the State of Colorado.

SUBCONTRACTORS:

Contractor is required to disclose to County the complete business name(s) of all potential subcontractors that will be assigned to this Project, should the Contractor be selected. Contractor acknowledges that it is completely responsible for the actions or inactions of its subcontractors.

Contractor shall be responsible for the compliance of all subcontracting parties with the terms of the Contract and with any applicable local, state or federal laws or regulations. Contractor shall be solely responsible for timely payment of its subcontractors.

PROJECT COMPLETION SCHEDULE:

The successful proposer will have one hundred (100) calendar days after execution of the contract to complete the work and after receipt of the Notice to Proceed issued by the County.

CONFLICT OF INTEREST:

Any party that has developed, designed or drafted specifications, requirements, statements of work and/or has participated in planning activities for this Project may be excluded from consideration for the award of this Project.

CHANGE ORDERS:

Any unplanned, change orders, modifications or additional services to this Project, shall be submitted by the Contractor, in a separate, written document, including a fee schedule and completion schedule and presented to the County for review. Approval from the County, in writing, must accompany all change order requests.

OVERNIGHT CAMPING:

Boulder County prohibits any overnight camping; all operational staff, including designated security staff, are not authorized to be present at Project site from sunset to sunrise, the open space property will remain closed during these hours to the contractor and its subcontractors and/or designated representatives and/or agents, unless specifically authorized by a BCPOS representative.

HOURS OF OPERATION:

Contractor work hours shall be designated as Sunday through Saturday, 12:00 a.m. to 11:59 p.m.

OWNERSHIP OF WORK PRODUCT:

All work product, property, data, documentation, information or materials conceived, discovered, developed or created by the selected Contractor pursuant to this bid and subsequent Contract will be owned exclusively by the County. To the extent possible, any Work Product will be deemed to be a work made for hire. The selected Contractor unconditionally and irrevocably transfers and assigns to the County all right, title and interest in and to any Work Product.

The selected Contractor will agree to keep confidential all County Data, and will agree not to sell, copy, modify, reproduce, republish, assign, distribute, data mine, search or disclose any such confidential information to any other person or entity without the County’s written permission, including metadata (e.g. aggregations of county data or analysis of county data content).

The Contractor shall not access County accounts or County Data, except in the event as required by the express terms of a written contract between the mutual Parties and/or at the express written request of the County. All data obtained by the Contractor in the performance of this solicitation resulting in a contract shall become and remain the property of the County. The Contractor shall not use any information collected in connection with the service issued from this solicitation for any purpose other than fulfilling a County contract for this BID.

PROJECT COMPLETION SCHEDULE: