3-2. GMU-SS0410-25 Signed Cover Page.docx
DOCX document 152 KB Posted
- Solicitation number
- GMU-SS0410-25
- Issued by
- Virginia
About this file
This is a Request for Proposals (RFP) cover page issued by George Mason University on behalf of the Virginia Higher Education Procurement Consortium (VHEPC) for Biomedical, Clinical & Medical Research Supplies & Services. The solicitation (GMU-SS0410-25) seeks qualified vendors to provide biomedical, clinical, and medical research supplies and services to support research operations across multiple participating higher education institutions in Virginia. The issue date is April 10, 2026, with a proposal deadline of May 13, 2026, at 2:00 PM Eastern Time. All proposals must be submitted electronically through George Mason's Bonfire Portal; email, mail, eVA, and in-person submissions will not be accepted. Prospective bidders must submit questions through the Bonfire Portal no later than 4:00 PM ET on April 24, 2026, with responses posted by 3:00 PM ET on May 1, 2026. The Primary Procurement Officer is Sara Siddall, Strategic Sourcing Manager, with Erin Rauch, Director, serving as Secondary Procurement Officer.
The RFP permits offerors to submit proposals under one of two options: full acceptance of George Mason's Standard Contract with no proposed changes, or submission of proposed exceptions and redlined contract documents with the proposal. No additional contract exceptions, redlines, or vendor documents beyond those submitted with the initial proposal will be considered during negotiations unless proposed by George Mason. SWaM (Small, Women-owned, and Minority-owned business) certification is available but not mandatory. The solicitation is open to all qualified vendors and does not discriminate based on race, religion, color, sex, national origin, age, disability, faith-based status, or any other classification prohibited by Virginia state law.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-2. GMU-SS0410-25 Signed Cover Page.pdf | ||
| 9-7. Attachment E - Pricing Schedule .xlsx | XLSX spreadsheet | |
| 10-6. Attachment D - Sample Invoice.docx | DOCX document | |
| 1-1. GMU-SS0410-25 Biomedical, Clinical Medical Research Supplies Services RFP Final.pdf | ||
| 7-3. Attachment A Small Business Plan.pdf | ||
| 5-4. Attachment B - Standard Contract.docx | DOCX document | |
| 2-1. GMU-SS0410-25 Biomedical, Clinical Medical Research Supplies Services.docx | DOCX document | |
| 6-3. Attachment A Small Business Plan.docx | DOCX document | |
| 8-5. Attachment C - Publicly Accessible Contract.docx | DOCX document |
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Text version
REQUEST FOR PROPOSALS
GMU-SS0410-25
ISSUE DATE: April 10, 2026
TITLE: Biomedical, Clinical & Medical Research Supplies & Services
| PRIMARY PROCUREMENT OFFICER: | Sara Siddall, Strategic Sourcing Manager |
| SECONDARY PROCUREMENT OFFICER: | Erin Rauch, Director |
QUESTIONS/INQUIRIES: Submit all inquiries through George Mason’s Bonfire Portal, no later than 4:00 PM Eastern Time (ET) on April 24, 2026. All questions must be submitted through George Mason’s Bonfire portal. Only submit one question per entry. Do not include your name or the name of your firm/company in the Question Subject/Title or the Question Description. For assistance with technical questions related to Bonfire, contact Support@GoBonfire.com or visit Bonfire’s Help Forum. Responses to questions will be posted to George Mason’s Bonfire portal and by 3:00 PM ET on May 1, 2026.
PROPOSAL DUE DATE AND TIME: May 13, 2026 @ 2:00 PM ET. ATTENTION: PROPOSALS WILL NOT BE ACCEPTED VIA EMAIL, MAIL, THROUGH eVA OR IN PERSON. SEE SECTION XI.A.1 FOR DETAILS ON ELECTRONIC PROPOSAL SUBMISSION.
IMPORTANT! All communication with Offerors will take place in Bonfire, to include negotiations. George Mason can only message individuals at your organization that have interacted in Bonfire for this specific RFP. Please ensure the appropriate person to handle negotiations and other RFP communication has individually logged into the system and either downloaded documents, submitted your proposal or asked a question.
In Compliance With This Request For Proposal And To All The Conditions Imposed Therein And Hereby Incorporated By Reference, The Undersigned Offers And Agrees To Furnish The Goods/Services In Accordance With The Attached Signed Proposal Or As Mutually Agreed Upon By Subsequent Negotiations.
Name and Address of Firm:
Legal Name: Date:
DBA:
Address:
By:
| Signature | ||
| FEI/FIN No. | Name: |
Fax No. Title:
Email: Telephone No.
SWaM Certified: Yes: No: (See Section VII. SWaM CERTIFICATION for complete details).
SWaM Certification Number:
Check the box next to the option that applies to your proposal submission. See section IV. Final Contract for additional information.
Purchasing Department 4400 University Drive, MS 3C1, Fairfax, VA 22030 Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/
☐ Option 1: Full Acceptance:
1. We have reviewed George Mason’s Standard Contract and all related documents.
2. We have no proposed changes.
3. We understand that if we are advanced to negotiations, no contract exceptions, redlines, vendor documents, or additional terms will be considered, unless proposed by George Mason.
☐ Option 2: Proposed Exceptions and/or Additional Documents Submitted:
1. We have reviewed George Mason’s Standard Contract and all related documents.
2. We have included a list of proposed exceptions and/or redlined contract documents with our proposal.
3. We understand that if we are advanced to negotiations, no additional contract exceptions, redlines, vendor documents, or additional terms will be considered beyond what has been submitted with our proposal, unless proposed by George Mason.
This public body does not discriminate against faith-based organizations in accordance with the Governing Rules, § 36 or against a Bidder/Offeror because of race, religion, color, sex, national origin, age, disability, or any other prohibited by state law relating to discrimination in employment.
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