10-6. Attachment D - Sample Invoice.docx

This is a Sample Invoice Format attachment (Attachment D) related to a Request for Proposal issued by the Virginia Higher Education Procurement Consortium (VHEPC) on behalf of participating member institutions for Biomedical, Clinical & Medical Research Supplies & Services. The invoice template serves as the standardized format that successful vendors must use for billing purposes under awarded contracts. The document outlines the required fields for invoice submission, including PO number, order date, item description with manufacturer's number, quantities ordered and backordered, list price, applicable discount percentage, and contract price.

The invoice format is designed to facilitate consistent billing practices across the VHEPC member institutions participating in this coordinated Research & Development sourcing initiative. This procurement effort involves multiple lead institutions—University of Virginia for Laboratory Animals & Related Services, Virginia Commonwealth University for Pharmaceutical, Biochemical & Advanced Life Sciences Scientific & Research Services, and Virginia Tech for Specialized Scientific Equipment & Instrumentation and Research & Industrial Supplies. Vendors awarded contracts under this RFP must utilize this standardized invoice template with all required line items completed and a designated space for total amount due, along with any additional comments or contact information relevant to the transaction.