3-1. BID-326-26 Instruction Information.pdf

BID INSTRUCTIONS/INFORMATION

BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) is soliciting proposals from qualified and experienced construction contractors for the repair and reconstruction of a damaged segment of the Boulder Canyon Trail and its associated creekside slope protection wall.

The project site is located downstream of the intersection of HW 119 and Fourmile Canyon Drive, immediately east of the HW 119 trail underpass.

The affected trail section sustained significant scour, creating a substantial void beneath the finished trail surface as it approaches an existing bridge abutment. In addition, the creekside slope containment structure at this location has been compromised and requires full, permanent reconstruction. Contractors must incorporate protective measures for two existing City of Boulder waterlines that run beneath and through the project area.

BCPOS seeks professional construction services to perform a permanent repair of the damaged trail segment and reconstruct the associated slope protection structure. The intent of this project is to ensure public safety and to restore long term structural integrity and reliability of both the trail and adjacent bridge infrastructure.

CONTRACT LANGUAGE:

The selected bidder will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning.

In the event the selected bidder is unable to commence work as agreed to, the County may rescind the bid award and proceed to award the contract to another proposer based on this BID, or proceed in any lawful manner the County deems necessary.

AUTHORIZATION TO START WORK:

The selected Contractor will be issued a Notice to Proceed (NTP) once the contract has been executed. Work shall not commence until the Contractor has received the NTP from the County.

W-9 REQUIREMENT:

A copy of your business’ W-9 dated within the past 12 months submitted with your bid is required.

CERTIFICATE OF GOOD STANDING:

A copy of your business’ State issued certificate is required, if awarded. Contractor shall be authorized to do business in the State of Colorado and shall provide the county a current Certificate of Good Standing evidencing such authorization. Furthermore, contractor shall be responsible for all applicable sales and employment taxes.

INSURANCE REQUIREMENTS:

The insurance requirements are specified in the Exhibit A attachment. Current Insurance Certificates must be on file with the Parks and Open Space Department prior to any work relating to this Project commencing.

All bidders are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this BID.

BID SECURITY:

A bid bond is required for this Project. Boulder County may require, at its discretion, bid security for construction or public works contracts when the price is expected to exceed $50,000 and for any other contracts as determined by Boulder County to be in its best interest. Bid security provides assurance to Boulder County that the bidder will, upon award, fulfill its bonding and contracting obligations as required by the instructions to bidders. When bid security is required, as indicated in the instructions to bidders, the following terms apply:

a. Bid security must be for an amount equal to 5 percent of the amount bid, unless otherwise stipulated in the instructions to bidders.

b. Bid security must be in the form of a bond, issued by a surety company authorized to do business in Colorado, or a bank cashier’s check made payable to Boulder County.

c. Bidders should scan and submit a copy of the bid security instrument with their bid submittal AND mail to Boulder County the actual bid security instrument, postmarked no later than the date of the bid deadline; SEE ADDRESS BELOW.

d. Bidder noncompliance with bid security requirements requires that the bid be rejected as nonresponsive.

e. The bid security is submitted as a guarantee that the bid will be maintained in full force and effect for a period of thirty (30) days after the opening of the bids.

Accordingly, after bids are opened, they shall be irrevocable for a period of thirty

(30) days.

f. If a bidder is permitted to withdraw his bid before award, at Boulder County’s sole discretion, no action shall be had against the bidder or the bid security.

g. Following award, if a contractor fails to deliver the required performance and payment bonds or refuses to enter into a contract with Boulder County under the terms of its winning bid, the contractor’s bid shall be rejected, and its bid security will be enforced by Boulder County to the extent of actual damages.

Address for Bid Security Bonds:

Boulder County Office of Financial Management Attn: Procurement P.O. Box 471

Boulder, CO 80306

THIS OFFICE IS OPEN MONDAY THROUGH FRIDAY FROM 8:00 A.M. THROUGH 4:30 P.M.

PAYMENT & PERFORMANCE BONDS:

Both a payment and a performance bond are required for this project and each bond must equal 100% of the proposed cost. Please include the cost of this bonding into the total proposed cost.

Payment and Performance Bond requirements are addressed in the attached Sample Contract.

Payment and Performance bonds will be required for bids over $50,000.00. Bonds must be received and approved, by the County, prior to work commencing. If applicable, Retainage and a Notice of Final Settlement posting will be required.

PAYMENT FOR SERVICES:

Contractors are instructed to review the Data Requirements section specifically for all data related deliverables. Payment will be retained until the data submitted is 100% compliant with the County requirements as detailed.

The selected Contractor will be paid in one lump sum upon completion of the Project once deliverables are inspected and approved by the County.

Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

Additionally, payment for Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order.

PRE-BID MEETING:

A Mandatory Pre-Bid meeting is scheduled, starting promptly at 11:00am November 4, 2026.

Interested Parties are asked to meet at Project Bridge Location, Boulder Canyon Trail. The Boulder Canyon Bridge is located .30 miles East and down-stream of 4-Mile Road and Hy119 Intersection.

Bids from firms not represented at the mandatory pre-bid meeting will not be accepted.

ATTACHMENTS:

The following documents are part of this BID:

• EXHIBIT A – Insurance Requirements issued by Boulder County Risk Management

• Attachment A: Boulder Canyon Trail Repair Plan

• Attachment B: Boulder Canyon Trail Repair Specifications

• Attachment C: Boulder Canyon Trail Repair Bid Tab

• Attachment D: Contractor Qualification Statement

• Attachment E: Boulder Canyon Trail Repair Curtesty Shuttle Map

• Attachment F: BCPOS Rules and Regulations

• Attachment G: Purchase Order Terms and Conditions

• Sample Contract