3-01 RFP-Temporary Employment Services.pdf

RFP #13-02-27 Temporary Employment Services 1

REQUEST FOR PROPOSALS

By order of the City Council of the City of Temple, Texas, sealed proposals will be received for:

RFP #13-02-27

TEMPORARY EMPLOYMENT SERVICES

Issued: Friday, May 8, 2026

Submittal Deadline: Wednesday, June 3, 2026, by 2:30 p.m. CST

City of Temple Purchasing Department 3210 E Avenue H, Building C

Temple, TX 76501 Phone: (254)298-5655

Email: purchasing@templetx.gov

E-Procurement Portal: https://templetx.bonfirehub.com mailto:purchasing@templetx.gov https://templetx.bonfirehub.com/

RFP #13-02-27 Temporary Employment Services 2

REQUEST FOR PROPOSALS

CONTENTS

Page RFP Timeline

Section 1 – Scope of Work

Section 2 – Proposal Requirements

Section 3 – Evaluation & Award

Section 4 – Administrative Requirements

Section 5 – Proposal Forms Form 5.1. Proposer Information Form Form 5.2. Questionnaire Form Form 5.3. Proposed Pricing Form Form 5.4. Conflict of Interest Questionnaire Form 5.5. Federal Vendor Certification Form

Section 6 – Attachments Attachment 6.2. Sample Services Agreement

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RFP TIMELINE

Date Event May 8, 2026 Release of RFP

May 27, 2026 12:00 p.m. CST

Deadline for Questions related to RFP

Submit questions in writing through the Euna Procurement (formerly Bonfire) online bidding portal or email to purchasing@templetx.gov.

June 3, 2026 2:30 p.m.

Proposals Due

Submit proposals:

1. Within the Euna Procurement online bidding portal at:

https://templetx.bonfirehub.com

OR

2. Sealed paper copies to:

City of Temple Purchasing Department 3210 E Avenue H, Building C Temple, Texas 76501

Virtual Public Opening

Immediately following time due.

Click here for Microsoft Teams Meeting For audio participation only, call (979)307-6962, Conference ID: 565 508 21#

October 2026 Expected agreement term commencement

The City will make every effort to adhere to the schedule above. However, the City reserves the right, at its sole discretion, to adjust the RFP Timeline as deemed necessary.

mailto:purchasing@templetx.gov.

https://templetx.bonfirehub.com/ https://teams.microsoft.com/meet/251580574914738?p=LJ6qxTRxeJuSsyaOyO

RFP #13-02-27 Temporary Employment Services 4

SECTION 1 – SCOPE OF WORK

1.1. GENERAL

a. The City of Temple (“City”) is soliciting proposals from qualified firms to provide as‑needed temporary employment services, including administrative, professional, and labor‑related staffing. The resulting annual contract(s) will be utilized by multiple City departments to support operational and project-based needs.

b. The City intends to award this solicitation by section, which includes administrative/professional, and labor staffing services. It is the City’s preference to award a single contractor as the primary provider for each section. However, the City reserves the right to issue secondary awards to additional firms to ensure adequate coverage in the event the primary contractor is unable to meet the City’s staffing needs in a timely manner. The primary contractor will receive the first opportunity to fulfill all requests under its awarded section(s).

1.2. SPECIFICATIONS

General

a. Temporary employees shall perform the duties associated with the job classification for which they are assigned. Any temporary employee who is unsatisfactory or repeatedly late may be replaced at the City’s discretion. The City will not be charged for hours worked if a temporary employee is requested to be replaced within the first four hours of their start time.

b. The awarded contractor shall work with each City department to determine the appropriate hourly rate based on the job classification and corresponding job description. A work ticket (or similar form) shall be provided to the City prior to work startup and must identify the temporary worker(s) assigned. The work ticket shall be verified and signed by a designated City employee to confirm personnel and hours worked. Work tickets that are not signed by a City representative will be considered invalid and will not be paid.

c. The awarded contractor shall have the ability to provide temporary employees with a minimum of 24 hours’ notice from the City. While the City will make every effort to provide as much advance notice as possible, operational needs may change quickly, requiring expedited staffing support.

d. The awarded contractor is responsible for notifying the City department utilizing temporary staffing services of any staff changes prior to the scheduled work date.

e. The City will authorize overtime compensation only for temporary employees who work more than 40 hours in a single workweek for the City. No additional overtime payments shall be made to the awarded contractor without prior written authorization from the City. The awarded contractor is responsible for all wages owed to its temporary employees, whether at straight‑time or overtime rates, and shall ensure compliance with the Fair Labor Standards Act (as amended) and the Texas Workers’ Compensation Act.

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f. The City may require temporary staffing outside of normal business hours, including evenings, weekends, and City‑recognized holidays. When such needs arise, the awarded contractor shall make reasonable efforts to provide qualified personnel and must maintain the capability to respond to after‑hours requests in accordance with the City’s required notice period. Any holiday, weekend, or after‑hours assignments shall be billed in accordance with the pricing and markup rates submitted on the contractor’s Proposed Pricing Form, and no additional surcharges or fees will be permitted unless expressly authorized in writing by the City. The awarded contractor shall ensure that assigned personnel are informed of their scheduled report times and understand all applicable requirements related to after‑hours work.

g. If a temporary worker applies for and is hired into a full‑time or part‑time City position, neither the temporary worker nor the City shall be responsible for any sourcing or conversion fees.

Screening, Compliance, and Onboarding Requirements

a. The awarded contractor shall ensure all temporary employees:

• Maintain valid proof of employment eligibility.

• Hold a high school diploma or equivalent.

• Have reliable transportation to report on time to the assigned location.

• Can speak, read, and write English when required for the position.

• Demonstrate professionalism, cooperation, and effective communication skills.

• Wear attire appropriate for the assigned role.

b. The awarded contractor shall provide a criminal background check and drug screening for all temporary workers at no additional cost to the City.

An individual may be disqualified from assignment based on the following:

• Criminal history results that, after review of the nature and gravity of the offense, the time elapsed since the offense, and the relevance to the assigned duties, are determined to present a concern.

• Are a registered sex offender or failed to register when required.

• Are subject to an outstanding arrest warrant.

• Are facing a pending criminal charge other than a traffic violation.

• A negative drug test result

• The City reserves the right to disallow other types of offenses if such offense is shown to be a concern for the type of work performed (e.g. theft when the position requires the handling of money).

c. Proof of a completed and cleared background check, along with a negative drug test for the required substances, shall be submitted to the City with the initial invoice for each temporary employee. This documentation is not required with subsequent invoices for the same employee. All test results shall clearly indicate the date of completion, which must be prior to the temporary worker beginning services for the City. Payment will not be issued for any temporary worker until the required documentation has been received.

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d. The awarded contractor shall meet FMCSA guidelines and provide random drug and alcohol testing for CDL operators.

e. If City identification badges or access credentials are required for specific roles, the department will coordinate issuance with the People Operations department. Upon completion of an assignment or separation from service, the awarded contractor shall ensure that all City‑issued property, including badges, equipment, uniforms, or other materials, is collected and returned promptly to the City. The City reserves the right to request the immediate removal of any temporary worker whose performance, conduct, or compliance is deemed unsatisfactory. The awarded contractor shall respond to such requests without delay to maintain continuity of City operations.

f. Temporary employees with access to sensitive City information must sign a confidentiality agreement and follow all City IT and data‑security policies. Access to City systems is limited to authorized City‑issued devices or approved secure methods; personal devices may not be used. The contractor is responsible for ensuring temporary workers understand and follow these requirements.

g. The awarded contractor shall comply with all federal, state, and local equal employment opportunity and nondiscrimination laws. No applicant or temporary employee may be discriminated against based on any protected classification. The contractor must ensure fair and nondiscriminatory treatment in all employment practices, including recruitment, hiring, assignment, training, promotion, and workplace conditions. Compliance with these requirements is mandatory for contract award and continued performance.

Order Placement

a. The awarded contractor shall designate a single point of contact responsible for coordinating and supporting all employment‑related requests, including availability, scheduling, billing, contract compliance, reporting, and issue resolution.

b. Orders may be placed by telephone or email throughout the contract term. The awarded contractor is responsible for notifying the City if an order cannot be filled within 24 hours, but no later than 8 hours prior to the scheduled work start time. The awarded contractor shall also verify that the order has been received and confirm the number of workers assigned, along with the date, time, and location at which they are to report

Section A – Administrative/Professional Services

Section A shall include, but may not be limited to, the following job classification types:

a. Administrative – Positions that provide general office, clerical, and administrative support, including document preparation, customer service, scheduling, filing, data entry, and other routine business operations.

b. Professional – Positions requiring specialized knowledge, training, expertise, or certification.

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c. Payroll Services Only – Employees who are recruited by the City for administrative and professional services, for whom the awarded Contractor hires the worker identified by the City and provides all associated payroll and administrative services for work performed.

If, during the contract term, additional clerical positions not identified above are required, the City may request such services from the awarded contractor at a markup rate not to exceed the maximum percentage listed on the Proposed Pricing Form.

Section B – Non-Clerical (Labor) Services

Section B shall include, but may not be limited to, the following job classification types:

a. Light Labor – Tasks such as janitorial duties, litter and debris cleanup, landscaping

(including mowing and weed trimming), light maintenance (e.g., laying small grass patches, trash removal, sweeping floors), event setup and takedown (tables and chairs), and simple assembly work.

b. Heavy Labor – Duties requiring heavy lifting (not to exceed 100 pounds), setup of sound and lighting equipment (including last‑minute adjustments), and work performed at heights of up to approximately sixty (60) feet.

c. Equipment Operator – Positions including route drivers, automated route drivers, equipment operator levels 1 or 2, and utility technicians.

d. Food Service – Tasks including clearing tables, food preparation, cooking, serving, dishwashing, general kitchen cleaning, and concession stand operations. Workers in this category are required to hold valid health cards.

e. Payroll Services Only – Employees who are recruited by the City for whom the awarded Contractor hires the worker identified by the City and provides all associated payroll and administrative services for work performed.

If, during the contract term, additional non-clerical positions not identified above are required, the City may request such services from the awarded contractor at a markup rate not to exceed the maximum percentage listed on the Proposed Pricing Form.

1.3. AGREEMENT TERM

a. The initial term of the agreement will commence on October 1, 2026, and continue through September 30, 2027, unless earlier terminated in accordance with the terms of the resulting agreement. The vendor shall guarantee that all pricing submitted in response to this solicitation shall remain firm for the duration of the initial agreement term.

b. The City reserves the right to extend the agreement for up to four additional one-year periods, subject to the mutual written agreement of the City and the vendor and satisfactory vendor performance.

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c. Any request by the vendor to modify pricing, terms, or conditions of the agreement for a renewal period must be submitted to the City in writing no less than sixty (60) calendar days prior to the expiration of the then-current agreement term.

1.4. SERVICE AGREEMENT

a. The successful proposer(s) shall be able to execute a service agreement like the attached sample agreement attached and shall retain insurance as outlined therein.

No substantive changes to the agreement will be allowed.

b. By submitting a proposal, the proposer is acknowledging the insurance requirements found in the attached agreement and can comply with all insurance requirements as specified herein within 5 days of notice of intent to award.

c. The City reserves the right to add, modify, or delete any services or property locations as required and may do so through a contract amendment.

1.5. QUANTITIES

The City does not know how often services will be required during the life of this agreement. Services will be requested on an as-needed basis.

1.6. PRICING

All proposed fees and markups shall be fully inclusive of labor, overhead, travel, administrative expenses, and any other costs required to perform the work. No additional charges of any kind will be permitted.

1.7. INVOICING

a. Invoices shall be itemized and include a detailed description of services, quantity, and unit pricing calculated in accordance with the terms outlined in the Proposed Pricing Form. Each invoice must specify the temporary employee’s name, total hours worked, hourly rate, contractor’s mark-up percentage, hourly rate billed to the City, service location, and the applicable purchase order number.

b. For the initial invoice submitted for each temporary employee, the contractor shall include documentation of a cleared background check and drug screening.

c. The City does not permit credit card or convenience fees to be added when payment is made using a procurement card.

d. Invoices shall be emailed to invoice@templetx.gov. If the awarded contractor does not have the ability to email invoices, the awarded contractor shall mail invoices to the City of Temple Purchasing Department at 3210 E Avenue H, Building C, Temple, Texas 76501.

mailto:invoice@templetx.gov

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1.8. FEDERAL GRANT CERTIFICATION

a. Proposers shall complete the Federal Grant Certification Form indicating their ability to comply with federal procurement requirements when grant funding is used.

b. When Federal funds are to be utilized for a project, the City will inform the vendor and Davis-Bacon wage requirements will apply.

1.9. CONTRACTOR’S RESPONSIBILITIES & LIABILITIES

The awarded contractor is responsible for damage to persons and property caused during the performance of contracted work. Additionally, the awarded contractor will be held responsible for any damages that are caused by the awarded contractor’s errors or their failure to comply with the requirements of these specifications and will be required to repair the damages at no cost to the City. The City may, however, elect to make repairs or replace any of the damaged property and deduct the cost of such repairs from monies due or to become due the awarded contractor.

1.10. TERMINATION OF DEFAULT

a. The City reserves the right to enforce the performance of this agreement in any manner prescribed by law or deemed to be in the City’s best interest in the event of breach or default. The City reserves the right to terminate the agreement immediately in the event the awarded contractor fails to meet schedules or fails to perform in accordance with the specifications as outlined in this RFP.

b. The City may consider the following actions by the awarded contractor as unsatisfactory performance. An unsatisfactory performance determination shall not be limited to the following:

• More than 1 instance within a calendar month in which the awarded contractor furnishes unqualified temporary employees.

• More than 3 instances within a year in which the awarded contractor furnishes unqualified temporary employees.

• Failure by the awarded contractor to resolve issues identified or presented to the City.

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SECTION 2 – PROPOSAL REQUIREMENTS

2.1. INFORMATION REQUESTED FROM PROPOSERS

a. The proposal shall provide enough detail to permit the City to conduct a meaningful evaluation of the proposed services. However, proposals should be prepared simply and economically, providing a straightforward, concise response to the information requested below. Incomplete proposals may be rejected during review by the evaluation committee.

b. All proposal materials may be incorporated in a subsequent contract between the City and awarded vendor.

c. Any material that the proposer wishes to be considered confidential in nature shall be clearly marked as such, and if such materials are requested pursuant to the Texas Public Information Act, Chapter 552, Texas Government Code, the City will notify the proposer of such request to allow the proposer to write to the Texas Attorney General requesting that such information be excepted from disclosure.

2.2. REQUIRED FORMS

Submit the following forms with the proposal response:

a. Form 5.1. Proposer Information Form

b. Form 5.2. Proposer Questionnaire Form

c. Form 5.3. Proposed Pricing Form

d. Form 5.4. Conflict of Interest Questionnaire, if applicable

Submit only if required per Section 4 – Administrative Requirements, Paragraph 4.2.

e. Form 5.5. Federal Vendor Certification Form

f. Proposal If providing additional information outside of the above requirements.

2.3. ELECTRONIC SUBMISSION

a. Access the Euna e-procurement portal at https://templetx.bonfirehub.com. The City will use Euna for communicating all RFP documents, receive any questions or inquiries, issue any associated addenda, and post award notices.

b. Proposers can contact Euna at support.procurement@eunasolutions.com for technical questions related to the Euna portal or visit Euna’s help forum at https://procurement-help.eunasolutions.com/hc/en-us. Proposal submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Euna.

c. Proposal submissions may be amended by the Proposer directly in Euna, but only before the submission deadline.

https://templetx.bonfirehub.com/ mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us

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d. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled. Euna has built-in lockbox technology that will date stamp submittals and will keep all proposals locked until the proposal opening date and time. The maximum upload file size is 1,000 MB.

Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

2.4. PAPER SUBMISSION

a. If a proposal is delivered via hardcopy, the envelope or package containing the completed proposal should be marked legibly on the outside with the submitter’s name and address along with the RFP project number and title no later than the due date and time stated in the RFP Timeline.

b. The proposer shall sign and date the proposal where provided within the RFP. The person signing the proposal shall have the authority to bind the firm in a contract.

Proposals which are not signed and dated in this manner may be rejected.

c. All paper proposals received in the Purchasing Department will be date and time stamped when received and will be considered to be the official time of receipt.

2.5. SUBMISSION INSTRUCTIONS

a. Late submittals will not be accepted or considered. Proposers should be mindful of any potential delays due to security screening procedures, weather, connectivity issues, or other delays whether foreseeable or unforeseeable. Failure to submit a response before the Proposal Due date and time will result in disqualification of the proposal.

b. Proposals will be received and publicly acknowledged in the Purchasing Department immediately following time due. Respondents, their representatives, and interested persons may participate in the proposal opening using Microsoft Teams. See the RFP Timeline for a video link or dial-in phone number.

c. The proposals will be opened, and the names of the respondents will be read aloud.

All proposals will be open for public inspection after the contract is awarded, except for trade secrets and confidential information contained in proposals and identified by proposer as such.

2.6. REQUESTS FOR ADDITIONAL INFORMATION

a. Requests for additional information shall be in writing and submitted through the

Euna portal using the ‘Vendor Discussions’ or ‘Ask a Question’ features.

Alternatively, requests can be emailed to purchasing@templetx.gov by the deadline stated in the RFP Timeline.

mailto:purchasing@templetx.gov.

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b. Any interpretations, corrections or changes to this RFP will be made by addenda. All written/published addenda shall become part of this RFP and shall be acknowledged by the proposer in its proposal. All other communications are unofficial and non-binding. Addenda will be released in the Euna portal in the ‘Files’ section. It is the sole responsibility of the proposer to verify issuance of addenda and to ensure receipt thereof.

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SECTION 3 – EVALUATION & AWARD

3.1. ELIGIBILITY FOR AWARD

a. Responsive Proposal

Proposals shall be deemed responsive if they comply with all material and administrative aspects of this solicitation.

b. Responsible Vendor A responsible vendor is a vendor who has adequate financial resources (or the ability to obtain such resources), can comply with the delivery requirements, and is a qualified and established firm regularly engaged in the type of business that provides the services listed herein.

Responsible proposers must, at a minimum, meet the following requirements:

• Have adequate financial resources, or the ability to obtain such resources as required during the performance of any resulting contract prior to the beginning of work;

• Be able to comply with the required performance schedule, taking into consideration all existing business commitments;

• Have a satisfactory record, as determined by the City, of past performance;

• Have necessary personnel, management, and technical capacity and capability to perform any resulting contract requirements;

• Be qualified as an established firm that is regularly engaged in the type of business necessary to fulfill the contract requirements;

• In accordance with all applicable industry standards, hold any necessary license, certification, or permit required for conducting the business of the vendor and as contemplated by this RFP;

• Have experience in competently performing similar contracts to those contemplated by this RFP;

• Certify that the firm is not delinquent in any tax owed the State of Texas under Chapter 171, Tax Code; and is not delinquent in taxes owed to the City;

signing and submitting the proposal is so certifying to such non-delinquency;

and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

c. A firm is not eligible to be considered for award of this solicitation, or any resulting contract, or to be a subcontractor of the proposer or prime contractor if an employee of the firm assisted in the development of this solicitation or any part of this solicitation or if the person participated in a project related to this solicitation when such participation would give the person special knowledge that would give that firm an unfair advantage over other proposers.

d. As required by §2252.903, Government Code, proposer certifies that its Texas franchise tax payments are current, or that it is exempt from, or not subject to, such tax.

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3.2. EVALUATION CRITERIA AND SELECTION

a. The award of this agreement shall be made to the responsible proposer whose proposal is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the importance of the evaluation factors set forth below:

Evaluation Criteria Points Proposed Price 35

Experience and Qualifications 20

Staff Approach, Recruitment, and Responsiveness 20 Compliance with Screening, Compliance and Onboarding Requirements 15

Contract Management, Communication, and Customer Service 10

b. The City reserves the right to reject any and all proposals submitted and to waive any informalities in proposals received. The City also reserves the right to request additional information from proposers. The award will be made to the firm which, in the opinion of the City, is the best qualified to assist the City in accomplishing its objectives. The City reserves the right to negotiate a contract with the selected proposer.

c. The City shall not be liable to any proposer for costs associated with responding to this RFP, for the proposer’s participation in any oral interview, or any costs associated with negotiations.

d. In accordance with Texas Local Government Code, Section 252.003 and Texas

Health & Safety Code, Section 361.426, the City shall give preference in purchasing products made of recycled materials if the products meet applicable specifications as to quantity and quality and the average price of the product is not more than 10% greater than the price of comparable nonrecycled products. Preferences will be applied in accordance with state procurement statutes and rules.

3.3. EVALUATION PROCESS

a. The Purchasing Department will review all proposals for compliance with mandatory requirements as stipulated within the RFP. Proposals deemed non-responsive will be eliminated from further consideration. The Purchasing Department may contact proposers for clarification of the responses.

b. The evaluation committee members will independently evaluate and score the proposals and submit their scores back to the Purchasing Department. No group ratings or consensus scoring will be performed.

c. The Purchasing Department will input, calculate, and prioritize the data and evaluator scores.

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3.4. INTERVIEWS

Proposals will be reviewed and ranked by the evaluation committee. Oral interviews may be conducted with the highest ranked proposer(s) by the committee, as deemed necessary.

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SECTION 4 – ADMINISTRATIVE REQUIREMENTS

4.1. SUBMISSIONS

a. The City reserves the right to reject any or all proposals as it shall deem to be in the best interests of the City. Receipt of any proposal shall under no circumstances obligate the City to accept the lowest dollar proposal. The award of this contract shall be made in accordance with Texas Local Government Code, Chapter 252, to the proposer responsible whose submission is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the relative importance of price and the other evaluation factors set forth in the RFP.

b. The City reserves the right to select one or more proposers and/or award one or more contracts based on the best value, as determined by the City, of the overall response(s) submitted to the City, with due consideration given to demonstrated competence, knowledge, and qualifications to perform the services and/or provide the products set forth in this RFP, and the reasonableness of the proposed fee. The decision to make multiple awards, award only one contract, or to make no award rests solely with the City. The City further reserves the right to negotiate separately in any manner necessary to serve the best interests of the City. The City further reserves the right to accept, reject, or negotiate modifications in any terms of a proposer’s proposal, including a proposer’s form contract, or any parts thereof.

c. Proposals cannot be altered or amended after submission deadline. Any interlineation, alteration or erasure made before opening by the City must be initialized by the signer of the proposal, guaranteeing authenticity.

d. A proposal may not be withdrawn or canceled by the proposer without the permission of the City for a period of ninety (90) days following the date designated for the receipt of proposals, and proposer so agrees upon proposal of their proposal.

e. All proposals meeting the intent of this RFP will be considered for award. Proposers taking exception to the specifications, terms and conditions, sample contract document, or offering substitutions shall state these exceptions by attachment as part of the proposal. The absence of such a list shall indicate that the proposer has not taken exceptions and the City shall hold the proposer responsible to perform in strict accordance with the terms of this RFP. The City reserves the right to accept any, all, or none of the exception(s)/substitution(s) deemed to be in the best interest of the City.

f. Proposals must comply with all applicable federal, state, county, and local laws concerning these types of services.

g. The apparent silence of these specifications as to any detail or to the apparent omission of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

h. The City is exempt by law from payment of Texas Sales Tax and Federal Excise

Tax.

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4.2. CONFLICT OF INTEREST

a. Texas Local Government Code, Section 176.006, requires a vendor of the City to file a completed Conflict of Interest Questionnaire (CIQ) form if the vendor has a business relationship with the City and:

1. has an employment or other business relationship with a City local government officer or a family member of the City local government officer that results in that person receiving taxable income, other than investment income, that is more than $2,500 in the preceding twelve months;

2. has given a City local government officer or an officer’s family member, one or more gifts totaling more than $100 in the preceding twelve months, excluding a political contribution as defined by Title 15 of the Election Code or food accepted as a guest; or

3. has a family relationship with a City local government officer.

b. A vendor is required to file a CIQ form with the City Secretary’s office not later than the seventh (7th) business day after the later of the following:

1. the date the vendor begins discussions or negotiations to enter into a contract with the City or submits an application or response to a solicitation; or

2. the date the vendor becomes aware of any business relationship as outlined in the preceding paragraph.

c. “Local Government Officer” means:

1. a member of the governing body (i.e. mayor or council member);

2. a director, superintendent, administrator, or other person designated as an executive officer of the City; or

3. an agent of the City who exercise discretion in the planning, recommending, selecting, or contracting of a vendor.

d. State law requires that a vendor file an updated CIQ form with the City Secretary’s office not later than the 7th business day after the date on which the vendor becomes aware of an event that would make a statement in the questionnaire incomplete or inaccurate.

e. The CIQ form is attached to this RFP and can be downloaded from the City‘s website www.templetx.gov under the Departments tab then Purchasing/Forms & Documents. Compliance with this law is the responsibility of each Proposer.

4.3. DISCLOSURE OF INTERESTED PARTIES

The City is required to comply with Texas Government Code 2252.908 Disclosure of Interested Parties for contracts that:

http://www.templetx.gov/

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a. require an action or vote by the City Council before the resulting contract can be signed;

b. have a value of at least $1 million; or

c. require registration as a lobbyist under Texas Government Code Chapter 305.

If the resulting contract, if any, meets one of the criteria above, a Certificate of Interested Parties (Form 1295) will be required before the contract is executed. See the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/1295/.

4.4. APPROPRIATED FUNDS

The purchase of services or products, arising from this solicitation is contingent upon the availability of appropriated funds. The City shall have the right to cancel the resulting contract or any part of the contract at the end of each fiscal year during the term of the contract if funds are not allocated to continue the contract, or any part of the contract, for the next fiscal year. If funds are withdrawn, or do not become available, the City reserves the right to cancel the contract by giving the vendor thirty (30) day written notice of its intention to cancel without penalty. Upon cancellation of the contract, the City shall not be responsible for any payment of any service that was performed, or product received, after the effective date of termination. The City’s fiscal year begins on October 1 and ends on September 30.

4.5. INDEMNITY

The City is legally prohibited from indemnifying any other party in any agreement awarded under this RFP. The resulting contract, if any, shall contain no provision requiring the City to indemnify the proposer or any third party.

4.6. COMPLIANCE WITH ANTITRUST LAWS

By submitting a qualifications statement, the respondent’s signatory affirms under penalty of perjury of the laws of the State of Texas (Texas Government Code §2155.005) that:

a. Signatory is duly authorized to execute a contract resulting from this solicitation on their own behalf or on behalf of the company, corporation, firm, partnership or individual respondent;

b. In connection with this qualifications statement, neither signatory nor any representatives of the company have violated any provision of the Texas Antitrust laws codified in Texas Business and Commerce Code Chapter 15;

c. In connection with this qualifications statement, neither signatory nor any representative of the company have violated any federal antitrust law; and

d. Neither signatory nor any representatives of the company have directly or indirectly communicated any of the contents of this qualifications statement to a competitor of the company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the company.

http://www.ethics.state.tx.us/filinginfo/1295/

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4.7. INTERLOCAL PURCHASING

The City desires to make available to other local government entities of the State of Texas, by mutual agreement with the successful proposer, properly authorized interlocal purchasing agreements as provided by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same goods, at the prices quoted, for the period of this contract. Proposer shall agree to honor interlocal purchasing orders in accordance with agreement terms and conditions, in addition to orders from the City of Temple. Proposers that will not honor interlocal purchasing agreements must state interlocal agreements as an exception on the Proposer Information Form. The absence of this exception on the Proposer Information Form shall indicate that the proposer agrees to honor any interlocal purchasing agreements.

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SECTION 5 – PROPOSAL FORMS

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FORM 5.1. – PROPOSER INFORMATION FORM

1. Company Information

Company Name: ________________________________________________________

Business Address: ______________________________________________________

Remit-to Address, if different: ______________________________________________

Tax Identification Number: _________________________________________________

Contact Person: ________________________________________________________

Phone: _______________________________________________________________

Email: ________________________________________________________________

2. Addenda

Our company has reviewed and formally acknowledges receipt of all addenda, if any, provided in the Euna e-procurement portal. Please record the number of addenda acknowledged here:

____________ (number of addenda acknowledged)

3. Credit Check Authorization

The City is required to determine whether a proposer who may be awarded a contract is financially responsible. The City may run a credit check on the potential vendor before award of the contract. By signing this Proposer Information Form, I hereby authorize the City of Temple, credit bureau, or other investigative agency employed by the City of Temple to investigate my credit history and financial responsibility.

4. Authorized Personnel

State your firm’s personnel authorized to give representations regarding your proposal or resulting contract, if any:

Name Phone Number Email Address

RFP #13-02-27 Temporary Employment Services 22

Agreement

The successful proposer shall be able to execute the attached Services Agreement and be able to comply with the insurance requirements as stated within the agreement.

Please confirm your ability to execute this agreement.

____________ (initial to confirm)

5. Exceptions Taken by Proposer State exceptions taken to any of the terms of this RFP, if any.

6. Authorization

Authorized Signature: ____________________________________________________

Print Name: ____________________________________________________________

Title: ___________________________________ Date: _______________________

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FORM 5.2. – PROPOSER QUESTIONNAIRE FORM

Proposers may use a separate attachment to respond to questions below.

EXPERIENCE AND QUALIFICATIONS

1. Describe your firm’s experience in providing staffing services to public-sector agencies and include three comparable references (contact names, phone numbers, and email addresses).

2. Identify the types of positions your firm has successfully filled within the past three years and summarize performance outcomes such as retention, fill time, and client satisfaction.

3. Explain your firm’s qualifications, including key personnel who will support the City.

Include relevant certifications and experience.

STAFFING APPROACH, RECRUITMENT, AND RESPONSIVENESS

4. Describe your recruitment strategies and sourcing methods used to maintain a qualified candidate pool for all positions.

5. Explain your guaranteed response times for urgent or 24-hour requests, including after hours and peak-demand situations.

RFP #13-02-27 Temporary Employment Services 24

6. How does your firm recruit for specialty positions that you do not currently have available?

SCREENING, COMPLIANCE, AND ONBOARDING REQUIREMENTS

7. Detail your screening process, including DPS background checks, pre-employment drug testing, and employment eligibility verification.

8. Explain your firm’s procedures for protecting confidential information and meeting IT security requirements during onboarding and offboarding.

CONTRACT MANAGEMENT, COMMUNICATION, AND CUSTOMER SERVICE

9. Describe your account management structure, including the designated single point of contact and escalation pathways.

10. Explain your communication protocols for routing updates, issue notifications, and coordination with City departments.

11. Provide information on your firm’s temp-to-hire process including any related fees.

RFP #13-02-27 Temporary Employment Services 25

FORM 5.3. – PROPOSED PRICING FORM

SECTION A: ADMINISTRATIVE/PROFESSIONAL SERVICES

POSITION CATEGORY

TYPICAL HOURLY PAY RANGE

(BASED ON ACTUAL EMPLOYEE

RATES)

PROPOSED MARKUP %

(APPLIED TO NEGOTIATED

HOURLY RATE)

Administrative $ _______ to $ _______ _______%

Professional $ _______ to $ _______ _______%

Payroll Services Only _______%

*Markup percentages include all costs, including payroll taxes, insurance, overhead, administrative fees, profit, etc. No additional fees or percentages will be allowed.

SECTION B: NON-CLERICAL (LABOR) SERVICES

POSITION CATEGORY

TYPICAL HOURLY PAY RANGE

(BASED ON ACTUAL EMPLOYEE

RATES)

PROPOSED MARKUP %

(APPLIED TO NEGOTIATED

HOURLY RATE)

Light Labor $ _______ to $ _______ _______%

Heavy Labor $ _______ to $ _______ _______%

Equipment Operator $ _______ to $ _______ _______%

Food Service $ _______ to $ _______ _______%

Payroll Services Only _______%

*Markup percentages include all costs, including payroll taxes, insurance, overhead, administrative fees, profit, etc. No additional fees or percentages will be allowed.

RFP #13-02-27 Temporary Employment Services 26

FORM 5.3. – PROPOSED PRICING FORM

(continued)

List any additional fees or exceptions:

Primary Account Representative Name: ____________________________

Primary Account Representative Phone Number: ____________________

Primary Account Representative Email: ____________________________

RFP #13-02-27 Temporary Employment Services 27

FORM 5.4. - CONFLICT OF INTEREST QUESTIONNAIRE

See Section 4.2. Conflict of Interest, for information regarding when it is necessary to complete and submit this form.

RFP #13-02-27 Temporary Employment Services 28

RFP #13-02-27 Temporary Employment Services 29

FORM 5.5 - CITY OF TEMPLE

FEDERAL VENDOR CERTIFICATION FORM

For each of the items below, Vendor shall certify Vendor’s agreement and ability to comply, where applicable, by having Vendor’s authorized representative initial the applicable term and condition.

NON-COLLUSION CERTIFICATION

The vendor certifies that the submission to this solicitation has been independently arrived at without collusion with any other vendor or with any other competitor; has not knowingly disclosed and will not be knowingly disclosed, to any other vendor or competitor or potential competitor, prior to the opening of submission for this project; no attempt has been or will be made to induce any other person, partnership or corporation to submit or not submit a submission to this solicitation. The undersigned certifies that he/she is fully informed regarding the accuracy of the statements contained in this certification and that the penalties herein are applicable to the vendor as well as to any other person signing in their behalf.

Initials of Authorized Vendor Representative

CERTIFICATION OF COMPLIANCE WITH TEXAS FAMILY CODE PROVISION

As required by Texas Family Code §231.006 as amended by Section 82 of H.B. 433, 74th Legislature, R.S.

(Acts 1995, 74th Leg., R.S., Ch. 751), all vendors must complete and submit with the solicitation response the following affidavit:

I, the undersigned vendor, do hereby acknowledge that a child support obligor who is more than 30 days delinquent in paying child support and a business entity in which such a person is the sole proprietor, partner, shareholder, or owner with an ownership interest of at least 25% is not eligible to receive payments from state funds under a contract to provide property, materials, or services.

I further acknowledge that a child support obligor or business entity ineligible to receive payments described above shall continue to be ineligible until: 1) all arrearages have been paid; 2) the obligor is in compliance with a written repayment agreement or court order as to any existing delinquency; or 3) the court of continuing jurisdiction over the child support order has granted the obligor an exemption.

In accordance with Texas Family Code §231.006, the names and social security numbers of the individual identified in the quote, bid, proposal or application or the sole proprietor and each partner, shareholder, or owner with a minimum 25% ownership interest in the business entity identified therein are provided below:

Name Social Security Number Name Social Security Number

Pursuant to Texas Family Code §231.006, the vendor hereby certifies that the individual or business entity named in this contract, bid, or application, is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated, and payment may be withheld if this certification is inaccurate.

______ Initials of Authorized Vendor Representative

RFP #13-02-27 Temporary Employment Services 31

CERTAIN DEBTS OR DELINQUENCIES CERTIFICATION

As required by Texas Government Code §2252.903 Contracting with Persons who have Certain Debts or Delinquencies, vendor’s authorized agent certifies that it is not currently delinquent in payment of any student loan, child support obligation, or tax, to include franchise taxes owed the State of Texas under Chapter 171, Tax Code, or that it is exempt from, or not subject to, such tax.

Please indicate your status:

_____ The corporation or person is neither in debt nor delinquent in payment of any of the above and is exempt from payment of franchise taxes or is an out-of-state corporation not subject to franchise tax;

therefore, I am submitting a certified statement to that effect.

_____ The corporation or person is subject to Texas franchise tax and is neither in debt nor delinquent in payment of any of the above. I hereby certify that there is no delinquent Texas franchise tax pending against the corporation or person.

_____ I hereby certify that there is delinquent Texas franchise tax pending against the corporation or person.

_____ I hereby certify that the corporation or person is in debt or delinquent in payment of either a student loan, child support, or tax obligation owed to this state (other than Texas franchise tax).

Initials of Authorized Vendor Representative

COMPLIANCE WITH ANTITRUST LAWS (TEXAS GOVERNMENT CODE §2155.005)

I affirm under penalty of perjury of the laws of the State of Texas that:

a. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;

b. In connection with this solicitation, neither I nor any representatives of the Company have violated any provision of the Texas Free Enterprise and Antitrust Act, laws codified in Texas Business & Commerce Code Chapter 15;

c. In connection with this solicitation, neither I nor any representative of the Company have violated any federal antitrust law; and

d. Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this solicitation to a competitor of the Company or any other company, corporation, firm, partnership, or individual engaged in the same line of business as the Company.

CERTIFICATION REGARDING BOYCOTTING ISRAEL

If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this Agreement has a value of $100,000 or more, the following certification shall apply; otherwise, this certification is not required. Pursuant Texas Government Code, Chapter 2271, Vendor hereby certifies and verifies that neither the Vendor, nor any affiliate, subsidiary, or parent company of the Vendor, if any (the “Vendor Companies”), boycotts Israel, and the Vendor agrees that the Vendor and Vendor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.

RFP #13-02-27 Temporary Employment Services 32

CERTIFICATION REGARDING TERRORIST ORGANIZATIONS

Vendor hereby certifies it is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State.

CERTIFICATION REGARDING CONTRACTING INFORMATION

If Vendor is not a governmental body and (a) this Agreement has a stated expenditure of at least $1 million in public funds for the purchase of goods or services by the City; or (b) this Agreement results in the expenditure of at least $1 million in public funds for the purchase of goods or services by the City in a fiscal year of the City, the following certification shall apply; otherwise, this certification is not required. As required by Texas Government Code §552.374(b), the following statement is included in the solicitation and the Agreement (unless the Agreement is (1) related to the purchase or underwriting of a public security; (2) is or may be used as collateral on a loan; or (3) proceeds from which are used to pay debt service of a public security of loan):

“The…