27SEPRLS2 - Bid - Final.docx
DOCX document 107 KB Posted
- Solicitation number
- BD-27-1026-DOE02-DOE01-133020
- Issued by
- Massachusetts
About this file
This is a bid submission document for the Massachusetts Department of Elementary and Secondary Education's Request for Response (RFR) 27SEPRLS2 for Special Education Audiobook Lending Service. The project seeks a vendor to produce audio versions of textbooks and provide an audiobook lending service to K-12 schools serving students with print disabilities. The RFR is subject to World Trade Organization (WTO) regulations. The document outlines the bidder's response to the solicitation requirements, including proposed service delivery methods, audiobook production capabilities, and lending service infrastructure to support Massachusetts schools in providing accessible educational materials to eligible students.
The bid submission addresses pricing structures, service terms, and operational commitments required to fulfill the audiobook production and lending service objectives. Key elements include the vendor's qualifications to manage audiobook catalogs, distribution logistics, and ongoing support for schools utilizing the service. The procurement follows standard Massachusetts procurement procedures and evaluation criteria outlined in the original RFR documentation.
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Text version
135 Santilli Highway, Everett, MA 02149 | 781.338.3000 | TTY: N.E.T. Relay (800).439.2370
Bid Template Request for Response (RFR) |_| | Request for Quote (RFQ) |_| | Departmental Master Agreement (MA) |_|
| COMMBUYS Bid #: |
| BD-27-1026-DOE02-DOE01-133020 |
| Alternate ID (RFR / RFQ / MA #): |
| 27SEPRLS2 |
| Bid Title: |
| Special Education – Audiobook Lending service |
| Contract Managers Name: |
| Renee Labrecque Simon | Email: Renee.Simon@mass.gov |
| Contract Managers Title: |
| IDEA Fiscal Manager | Phone: 781-338-3365 |
| Contract Managers Unit: |
| Office of Special Education Planning & Policy Development |
| 1 |
| Brief Description of Bid (Limited to 500 Characters including spaces): The Department of Elementary and Secondary Education is seeking a vendor to produce audio versions of textbooks and offer an audiobook lending service to K-12 schools for their students with print disabilities. This RFR is covered under the World Trade Organization (WTO). |
| 2 |
| Acquisition Method: |_| Fee for Service or |_| Outright Purchase (commodity) |
| 3 |
| Number of Vendors: |_| Single |_| Multiple: (If in the best interest of the Commonwealth, the Department reserves the right to award this procurement to either a single vendor or multiple vendors regardless of option selected) |
| 4 |
| Contract User(s): |_| Department of Elementary and Secondary Education Only |
|_| For use by Public School/Districts, with execution of a separate contract, following Chapter 30B requirements – (MA only)
| 5 |
| Expected Duration of Contract: Initial Duration: From: (Approval Date) – To: 6/30/2027 |
Renewal Option: |_| Yes / |_| No If yes, # of Renewals 6 (up to a maximum of 12 months for each renewal option) Renewal Dates: From: 7/1/2027 to 6/30/2033
Anticipated Expenditures, Funding or Compensation for Expected Duration: (please select only 1 option) |_| Contract will have a Maximum Obligation Amount (Initial Duration Amount Only): $199,418.00 |_| Contract will be based on Rates (For use with Departmental Master Agreements (MA) only):
Total Contract Amount (Initial Duration PLUS Renewal Amount): $1,395,926.00
| 7 |
| Funding Source*: Federal |_| % | State |_| 100% | Trust |_| % | Capitol |_| % |
Appropriation / Account #: 7061-0012 | Unit Code: 485Z | Federal Program Code:
*This information is subject to change prior to and/or during award
| 8 |
| How to respond to this bid posting: All responses must be uploaded to the COMMBUYS website (www.commbuys.com) for this bid, by the bid opening date (as listed below). Emailed responses will not be accepted. Responses not submitted to COMMBUYS on time will not be reviewed. No exceptions. If you need assistance with registering on COMMBUYS and/or uploading your response, please contact the COMMBUYS helpdesk at: OSDHelpDesk@mass.gov or 1-888-627-8283 or |
617-720-3197. Be sure “No Bid” is unchecked when responding. Failure to do so may result in disqualification.
| 9 |
| Bid opening date (all bids must be uploaded to COMMBUYS no later than the date and time below): |
Bid opening date: 10/9/2026 | Bid opening time: 12:00 PM (Eastern Time) |_| Check here if this is a Departmental Master Agreement (MA)Rolling Enrollment Bid (If bid is being set up as an MA, bids will be accepted on an on-going basis from the Date the Bid is Posted to the Final Open Date of: , 12:00 PM ET.
| 10 |
| Pre-Bid Conference: |_| No / |_| Yes |
Date: | Time: (Eastern Time) |_| AM / |_| PM | Location: | Contact Person:
Additional Information:
| 11 |
| Inquiries: Questions will be accepted by logging into COMMBUYS, locating this bid posting and using the Q & A tab feature. |
All Questions with corresponding Answers will be posted to COMMBUYS in either the Q & A tab or as an uploaded document.
Questions Submission Deadline: Date: 9/30/2026 Time 12:00 (Eastern Time) |_| AM / |_| PM image1.gif image2.jpeg
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