26QB154 RFQ Termite Fumigation.docx

Request For Quote

Pest Control Management

FA252126QB154

References and information contained in this document are written in accordance with the Revolutionary FAR Overhaul (RFO). Note that some parts of this new regulation have replaced the Federal Acquisition Regulation (FAR).

The full text of listed clauses and provisions may be assessed electronically at the website: https://acquisition.gov.

The vendor acknowledges that should the quote or proposal’s terms and conditions and/or agreement conflict with mandatory provisions of the Revolutionary FAR Over and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions will be removed at the time of award but shall remain a part of the contract file.

1. General Information:

The solicitation number FA252126QB154 shall be used to reference any written quote provided under this request for quote.

North American Industry Classification System (NAICS) code: 561710

NAICS size standard: $17.5 Million

This requirement is 100% Small Business set-aside

Brief Description: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform whole-building tenting and corrective fumigation.

The quote shall provide sufficient detailed information which demonstrates their technical capability, including product characteristics, installation services, design capability. The technical quote shall address the length of time the vendor will require for completion and delivery of the item. TAILOR as required.

Attachments:

1. 26QB154 SOW Termite Remediation

2. Addendum to PWS

3. Site Visit Participation Confirmation

Site Visit Notification

A site visit for this requirement will be held on Wednesday, 10 September 2025 at Noon EST. Attendance is not mandatory, but it is highly recommended for all interested vendors. Participation is limited to two (2) representatives per vendor, and an RSVP is required no later than COB on 7 September 2025. See attached Site Visit Participation Confirmation. Please email attendee names to the Contracting Officer to confirm participation. NO MAKE‑UP SITE VISITS WILL BE PERMITTED.

The site visit will not exceed one (1) hour in duration. All attendees must report to the Patrick Space Force Base Visitor Center no later than 11:40 AM due to the time required for Security Forces to process base access.

Important Requirements

Base Entry: Attendees must enter through the East Gate of Patrick Space Force Base and arrive at least 20 minutes prior to the meeting time (11:40 AM) to ensure timely sign‑in and escort procedures.

REAL ID Compliance: Attendees must present a REAL ID‑compliant form of identification at the gate. Non‑compliant IDs will not be accepted for base access.

Single Scheduled Visit: This is the only scheduled site visit. No alternative or make‑up visit will be offered.

Documentation: Vendors should take detailed notes during the visit, as no follow‑up walkthroughs will be provided.

Failure to RSVP or meet base access requirements will result in denial of entry.

Delivery Address 734 Delta Drive Building 708 Patrick SFB, Florida, 32925

2. Special Notice(s):

(a) Questions due date/time in PDF for Word format: 14 Sep 26 @ 9:00 A.M. Eastern

(b) RFQ due date/time: 16 Sep 26 @ 12:00 P.M. Eastern

(c) All questions and quotes must be submitted in PDF or Word format to the following email address for consideration by the contracting team. Email to jonathan.sebastian.1@spaceforc.mil and cynthia.whittaker@spaceforce.mil.

Telephone responses/questions will not be accepted.

(d) .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(e) Offerors must provide the following:

Estimated Delivery Time: ____________

FOB (Select): ____ Destination _____ Origin

Shipping Cost included? ____ Yes _____ No

Quote expiration date: __________

Warranty Terms: _________

Discount Terms (if applicable): _________

(f) The offeror shall submit a technical quote that demonstrates the ability to meet requirements as specified in the RFQ. The quote shall provide sufficient detailed information which demonstrates their technical capability, including product characteristics, installation services, design capability. The technical quote shall address the length of time the vendor will require for completion and delivery of the item.

(g) Offerors can submit multiple offers presenting alternative terms and conditions, including alternative line items, provided that the alternative line items are consistent with 4.202 of the Revolutionary FAR Overhaul or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(h) The offeror must acknowledge receipt of amendments to the solicitation, if applicable.

3. RFO Provision(s) in full text:

Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number: FA252126QB154

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-2 Evaluation – Commercial Products and Commercial Services

(a) Evaluation factors. The Government will award a firm-fixed price (FFP) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following may be considered when evaluating offers: technical acceptability, price, and schedule. The review will result in the selection of the offer that represents the best value to the Government.

Important Note: The final selection may not be the lowest priced offer.

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

4. RFO Provision(s) in by reference:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation

52.204-7 System for Award Management – Registration

52.209-11 Representation by Corporations Regarding Delinquent

5. RFO Clause(s) in by reference:

FAR clause at 52.212-4 Terms and Conditions – Commercial Products and Commercial Services

Paragraph (d) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties except for administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-13 System for Award Management - Maintenance 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.219-6 Notice of Total Small Business Set-Aside.

52.222-3 Convict Labor 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.222-90 Addressing DEI Discrimination by Federal Contractors 52.222-33 Payment by Electronic Funds Transfer – System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.240-91 Security Prohibitions and Exclusions 52.244-6 Subcontracts for Commercial Products and Commercial Services

The following DFARS provisions apply:

DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (SEP 2022) DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (MAY 2024) DFARS 252.227-7026, Deferred Delivery of Technical Data or Computer Software. (APR 1988) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) DFARS 252.232-7006, Wide Area Work Flow Payment Instructions (full text provided at award) (JAN 2023) DFARS 252.232-7010, Levies on Contract Payments(DEC2006) DFARS 252.244-7000, Subcontracts for Commercial Products or Services (NOV 2023)