26103_5A_BMS_HVAC_Upgrades__Selection_Recommendation_Board_Approval.pdf
PDF 125 KB Posted
- Solicitation number
- 26-103 DS
- Issued by
- Marion County, Orlando City, Florida
About this file
This is a Board approval document from the Marion County Public School District for a professional services selection recommendation related to architectural design services for HVAC upgrades at Belleview Middle School (Project 26-103). The District seeks to replace the campus-wide water-to-air package heat pump system with a modern, energy-efficient chilled water system at the 40-acre campus located at 10500 SE 36th Avenue in Ocala, Florida. The Request for Qualifications (RFQ) process included a mandatory pre-bid meeting held on February 12, 2026 at the Marion County Public Schools Purchasing Department Conference Room, with qualifications submittals due by 2:00 p.m. Eastern Standard Time on February 26, 2026 through the VendorLink portal and bid opening on February 27, 2026. Nine firms submitted qualifications and underwent a two-phase evaluation process consisting of an initial submittal review scoring up to 105 points and shortlist interviews held on April 1, 2026 scoring up to an additional 100 points. The Board approved the recommendation to negotiate a contract with DDC Engineering, Inc., the highest-ranked firm, during the April 28, 2026 School Board Meeting, with an estimated 30-day timeframe for contract negotiation and preparation.
The project will be funded using capital funds for construction and sales tax revenue for the architectural design portion. Construction is planned in two phases: Phase I from January 2027 through August 2027 with a $6 million budget available September 2026 for the Central Plant and Buildings #1, #5, #6, #7, and #8, and Phase II from June 2028 through August 2028 with a $6 million budget available September 2027 for Buildings #3 and #4. The evaluation criteria included related project experience, project team qualifications, professional and technical office staff, Florida public school systems experience, timeline and quality control, cost controls and value engineering, knowledge of site conditions, and minority or women-owned business status. DDC Engineering, Inc. achieved first place in the shortlist interview phase with 100 points, followed by SGM Engineering, Inc. with 98.50 points and Engineering Matrix, Inc. with 82.25 points. The contract will require DDC Engineering, Inc. to execute the District's Standard Design Professional Service Agreement and provide all necessary consultants for design services, with key deliverables including bid documents by October 2026 and permit documents by December 2026.
View the file
Other files
Show all 23
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Agenda Item Details
Public Content
Administrative Content
Workflow
Motion & Voting
This is a single item from this Board agenda.
Meeting Apr 28, 2026 - School Board Meeting
Category 23. Discussion (Regular Agenda Items)
Subject 23.7 D23.7 Professional Services Selection Recommendation for Architectural Design Services - Belleview Middle School, HVAC Upgrades, Project 26-103
Access Public
Type Action
Fiscal Impact No
Budgeted No
Recommended Action Approve Professional Services Selection Recommendation for Architectural Design Services - Belleview Middle School, HVAC Upgrades, Project 26-103.
Goals Strategic Plan Key Priority 4 - Fiscal Responsibility
Rationale and Methodology:
The Marion County Public School District desires to replace the current HVAC system at Belleview Middle School campus-wide with a modern, energy-efficient chilled water system. The project was previously given a consensus by the Board to proceed utilizing capital funds, while the architectural design portion will be funded using sales tax revenue. A Professional Services Selection Process was held to select a design professional in accordance with Florida Statutes and the 2026 Design Services Request for Qualifications (RFQ) Selection Process manual. The recommendation is to negotiate a contract with the selected design firm for the project. The contract will be brought forth to the Board under a separate request upon successful negotiation.
Prior Board Action Date(s):
N/A
Financial History and Term/Time Frame:
A contract will be negotiated with the firm, DDC Engineering, Inc. with the scope of work for basic services. The estimated time frame for negotiation and contract preparation is 30 days.
Effect of Action/Results:
Approval of the recommendation will allow the District to move forward with the negotiation of a contract with the recommended design firm. The Effect of Action will be that the School District will gain a qualified design firm for the project thus allowing the project to enter the design phase.
Board Policy, Florida Statutes, Admin. Code:
Board Policy 6330 Section 287.055 (4) Fla. Statutes (2025) State Requirements for Educational Facilities (2014) Section 4
26-103 5A BMS HVAC Upgrades - Shortlist Interviews Tabulation.pdf (122 KB) Project 26-103 Belleview Middle School HVAC Upgrades - RFQ Advertisement.pdf (1,326 KB)
26-103 5A BMS HVAC Upgrades - Final Recommendation Board Notification DDC Engineering, Inc.pdf (241 KB)
Signed D23.7 Professional Services Selection Recommendation for Architectural Design Services BMS HVAC Upgrades Project 26-103.pdf (7,958 KB)
Workflow Apr 8, 2026 2:08 PM :: Submitted by Garrett McCallum. Routed to Rick Collins for approval.
Apr 9, 2026 3:35 PM :: Approved by Rick Collins. Routed to Robin Deffler for approval.
Apr 15, 2026 8:25 PM :: Forced Approval by Elena Martinez Young as the document publisher.
Approve Professional Services Selection Recommendation for Architectural Design Services - Belleview Middle School, HVAC Upgrades, Project 26-103.
Motion by Lori Conrad, second by Eric Cummings.
Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James
Last Modified by Elena Martinez Young on June 1, 2026
6/18/26, 8:43 AM BoardDocs® Plus https://go.boarddocs.com/fl/marion/Board.nsf/Private?open&login# 1/1 https://go.boarddocs.com/fl/marion/Board.nsf/files/DSXP9G638650/$file/26-103%205A%20BMS%20HVAC%20Upgrades%20-%20%20Shortlist%20Interviews%20Tabulation.pdf https://go.boarddocs.com/fl/marion/Board.nsf/files/DSXP9P638EF5/$file/Project%2026-103%20Belleview%20Middle%20School%20HVAC%20Upgrades%20-%20RFQ%20Advertisement.pdf https://go.boarddocs.com/fl/marion/Board.nsf/files/DSXP9S639249/$file/26-103%205A%20BMS%20HVAC%20Upgrades%20-%20Final%20Recommendation%20Board%20Notification%20DDC%20Engineering%2C%20Inc.pdf https://go.boarddocs.com/fl/marion/Board.nsf/files/DUMQLQ69DC61/$file/Signed%20D23.7%20Professional%20Services%20Selection%20Recommendation%20for%20Architectural%20Design%20Services%20BMS%20HVAC%20Upgrades%20Project%2026-103.pdf
File details come from the government source that posted it. Updated .