26103_5A_BMS_HVAC_Upgrades__Contract_Board_Approval.pdf
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- Solicitation number
- 26-103 DS
- Issued by
- Marion County, Orlando City, Florida
About this file
This document is a School Board Meeting agenda item and contract approval from the Marion County Public Schools District for architectural design services related to the Belleview Middle School HVAC Upgrades project (Project 26-103). The District is seeking to replace the campus-wide water-to-air package heat pump system with a modern, energy-efficient chilled water system. A Professional Services Selection Process was conducted in accordance with Florida Statutes, culminating in a mandatory pre-bid meeting held on February 12, 2026, with qualifications submittals due February 26, 2026, and bid opening on February 27, 2026. The shortlist interview phase was conducted on April 1, 2026. DDC Engineering, Inc. was selected as the highest-ranked firm and negotiated a contract for design services. The Board approved the contract on June 9, 2026. The design professional must deliver construction documents within 125 days, no later than October 13, 2026, with construction occurring in two phases: Phase I from January 2027 through August 2027, and Phase II from June 2028 through August 2028.
The contract value is $798,000.00 and is budgeted through the Capital Projects Fund. The selection process evaluated nine submitted qualifications through a two-phase methodology, with DDC Engineering, Inc. achieving first place with 100 points in the shortlist interview phase, followed by SGM Engineering, Inc. with 98.50 points and Engineering Matrix, Inc. with 82.25 points. The evaluation criteria included related project experience, project team qualifications, professional staff, Florida public school systems experience, and other relevant factors. The associated construction budget totals $12 million across both phases, with $6 million available September 2026 for Phase I and $6 million available September 2027 for Phase II. The project is located at 10500 SE 36th Avenue in Ocala, Florida, on a 40-acre campus.
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Agenda Item Details
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Motion & Voting
This is a single item from this Board agenda.
Meeting Jun 09, 2026 - School Board Meeting
Category 24. Discussion (Regular Agenda Items)
Subject 24.2 D24.2 Contract for Architectural Design Services for Belleview Middle School HVAC Upgrades – Project 26-103
Access Public
Type Action
Fiscal Impact Yes
Dollar Amount 798,000.00
Budgeted Yes
Budget Source Capital Projects Fund
Recommended Action Approve Contract for Architectural Design Services for Belleview Middle School HVAC Upgrades – Project 26-103
Goals Strategic Plan Key Priority 4 - Fiscal Responsibility
Rationale and Methodology:
Marion County Public Schools seeks to replace the current HVAC system at Belleview Middle School. A Professional Services Selection Process was held to select a design professional in accordance with Florida Statutes.
The Board previously gave approval of the selection committee’s recommendation to negotiate a contract for this project with the selected design firm, DDC Engineering, Inc. A contract has been negotiated with the selected firm. This recommendation is to approve the contract with DDC Engineering, Inc. for Design Services.
Prior Board Action Date(s):
Board Meeting: 09/23/2025 Approved
Financial History and Term/Time Frame:
A contract will be issued to the firm with the scope of work for basic services. The value of the contract is $798,000.00. The time frame for receipt of the construction documents is 125 days or no later than October 13, 2026.
Effect of Action/Results:
Approval of the contract will allow the District to release the architect to begin design work on the project.
Board Policy, Florida Statutes, Admin. Code:
Board Policy 6330 Section 287.055 (4) Fla. Statutes (2025) State Requirements for Educational Facilities (2014) Section 4
Standard Design Professional Services Agreement Template 5-5-26 DDC Eng Partially Signed.pdf (2,174 KB)
Signed D24.2 Contract for Architectural Design Services for BMS HVAV Upgrades - Project 26-103.pdf (5,122 KB)
APPROVED AS TO LEGAL FORM - DDC Engineering, Inc. – Standard Design Professional Services Agreement 05-19-2026.pdf (884 KB) Sunbiz DDC Eng. 5-11-26.pdf (4 KB)
Workflow May 20, 2026 10:57 AM :: Submitted by Janet Moscarello. Routed to Carey Savage for approval.
May 20, 2026 11:13 AM :: Approved by Carey Savage. Routed to Angela Usher for approval.
Jun 2, 2026 12:30 PM :: Final approval by Angela Usher
Approve Contract for Architectural Design Services for Belleview Middle School HVAC Upgrades – Project 26-103
Motion by Lori Conrad, second by Nancy Thrower.
Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James
Last Modified by Elena Martinez Young on June 10, 2026
6/18/26, 8:44 AM BoardDocs® Plus https://go.boarddocs.com/fl/marion/Board.nsf/Private?open&login# 1/1 https://go.boarddocs.com/fl/marion/Board.nsf/files/DU9GT7454ED1/$file/Standard%20Design%20Professional%20Services%20Agreement%20Template%205-5-26%20DDC%20Eng%20Partially%20Signed.pdf https://go.boarddocs.com/fl/marion/Board.nsf/files/DUWP3M62AB0E/$file/Signed%20D24.2%20Contract%20for%20Architectural%20Design%20Services%20for%20BMS%20HVAV%20Upgrades%20-%20Project%2026-103.pdf https://go.boarddocs.com/fl/marion/Board.nsf/files/DU9GT94551A8/$file/APPROVED%20AS%20TO%20LEGAL%20FORM%20-%20DDC%20Engineering%2C%20Inc.%20%E2%80%93%20Standard%20Design%20Professional%20Services%20Agreement%2005-19-2026.pdf https://go.boarddocs.com/fl/marion/Board.nsf/files/DU9GTC455413/$file/Sunbiz%20DDC%20Eng.%205-11-26.pdf
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