260009p_idG electrical prepurchase requirements (2).pdf

State of Maine, 19 Union Street Data Center

Integrated Design Group, Inc.

Section 26 00 09p – Electrical Pre-Purchase Requirements

Project 1101101 26 00 09p - 1 Pre-purchase – 02/24/12

SECTION 26 00 09p

ELECTRICAL PRE-PURCHASE REQUIREMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes:

1. Prepurchase general requirements and procedures.

2. List of equipment specifications and drawings for the material to be prepurchased.

B. Technical proposal:

1. Submit with the bid a technical proposal of adequate depth and completeness to fully define the system offered. Include a separate description of all work required by others to make the offered system operational including electrical, heating, ventilating, air conditioning, controls, structural, rigging and other installation requirements.

2. Submit at time of bid any equipment or materials that have lead times that will affect the proposed schedule. Provide alternate costs to expedite delivery and manufacturing so that the proposed schedule can be accomplished.

3. Submit at time of bid, any proposed substitutions. List reasons the owner should accept substitutions including improved performance or equal performance and improved delivery time. Acceptance of substitutions is subject to acceptance by the Architect, whose decision will be final. A substitution is considered to be any manufacturer or product not specifically identified in the specifications or drawings. If only performance requirements are indicated, and no specific manufacturer is indicated, then a manufacturer meeting the contract document requirements is not considered a substitute.

4. Substitutions of specifically indicated items will be reviewed only if identified at time of bid, otherwise submittals will be returned rejected. It is the proposer’s responsibility to submit the first time, all information required to prove equality and a written letter on the proposer’s letterhead indicating that the item is in full compliance with the Contract Documents and will fit in the designated location. Include in bid, all costs for all trades for any work that may be required, including any architectural or engineering fees, to accommodate the substitution. Acceptance of the proposed substitution is up to the Architect and is not assured. Review will include, but is not limited to, quality, life cycle costs, size, appearance, construction, manufacturer, service record, efficiency, dependability, performance, etc.

5. Submit a list of references including telephone numbers and contact names of installations of similar nature and complexity

6. Submit a letter indicating that the system is as specified and indicated on the Drawings and that any and all exceptions are listed in this letter.

7. As a minimum the technical proposal shall include the following:

a. Description of the configuration and operation of the proposed system including efficiencies at part and full load.

b. Outline drawings of all proposed equipment in plan and elevation views including overall dimensions, weights and clearances required.

c. A complete copy of the specifications (Reduced in size to allow a Comment

Column), with each sub-paragraph noted with comment, “compliance,” “deviation”, or “alternate”. In the case of non-primary vendor-supplied items, the name of the sub-vendor supplying said item, including model number shall be indicated.

1) By noting the term “compliance”, it shall be understood that the manufacturer is in full compliance with the item specified and will provide exactly the same with no deviations.

2) By noting the term “deviation” it shall be understood that the proposer prefers to provide a different component that performs the same function in lieu of that

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Project 1101101 26 00 09p - 2 Pre-purchase – 02/24/12 specified. Indicate all deviations and indicate what is being proposed, with enough detail to determine equivalency.

3) By noting the term “alternate” it shall be understood that the proposer proposes to provide the same operating function but prefers to do it in a different manner.

An alternate shall be fully described as to what the proposer proposes to provide. Indicate any function or feature that is not provided.

d. Catalog cut sheets or other descriptive material of major components.

e. Items specifically called for in this specification are to provide for specific performance and quality of components desired and shall not restrict any proposer from furnishing an equivalent product for the performance and operation intended as described above.

f. A brief resume of a typical training program on similar systems.

g. System delivery schedule with milestones indicated, including shop drawing development and review time.

h. A synopsis of like systems previously delivered and installed with names and telephone numbers of design engineers or customer personnel for each system.

i. If there are two or more documented cases of operational problems and failures of a similar system, the proposed manufacturer may be rejected.

j. Statement of Warranty

k. For equipment requiring utility company approvals provide a letter from the Utility

Company stating that the proposed equipment may be acceptable subject to final utility approval of shop drawings. Include manufacturer’s signed statement indicating approval will be received from utility even if other equipment must be substituted, and will be accomplished in the time frame as indicated in the specifications.

l. Alternate costs indicated herein or in individual sections.

m. Information on work required by others including, rigging information, HVAC environmental requirements including air requirements and heat rejection, control interfaces, permitting information (where applicable), etc.

n. Emissions and Noise Data where applicable

o. Failure to comply with the above in exact detail will be sufficient cause to reject a proposal.

p. Four copies of the bound technical proposal shall be submitted with the bid.

C. Description of work:

1. Provide all labor, materials, tools, equipment and incidentals necessary to furnish and shop-test prepurchased equipment as specified herein and in the applicable sections.

2. The equipment shall be stored by the equipment manufacturer until needed (maximum of 30 days). The equipment manufacturer shall submit an alternate cost on a per month basis, for storing the equipment for an additional three (3) month period, or longer as required, to meet construction schedules.

3. Deliver, store and handle products in accordance with the manufacturer's and NFPA 70B recommendations, using means and methods that will prevent damage, deterioration and loss, including theft. Continue to carry insurance coverage until the equipment is delivered to the site.

4. Deliver products to the site in the manufacturer's original sealed container or other packaging system, complete with labels and instructions for handling, storing, unpacking, protecting and installing. Coordinate shipping schedule to meet project schedule and installing Firm’s requirements.

5. With each shipment include a master list of all components indicating which are to be shipped separately or at a later date.

6. All equipment shall be shipped FOB jobsite to the following location:

State of Maine

Union Street Data Center 19 Union Street

Augusta, ME 04330

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7. The prepurchaser may assign the prepurchased equipment to the Installing Firm. Provide the Installing Firm with information, coordination, cooperation and obligations required under these specifications as directed by the prepurchaser.

8. The supplier of the equipment shall work with the Architect to finalize the sequence of operations, configurations, accessories and controls and shall include the costs of minor changes (less than 3% of bid cost) to be made during shop drawing review.

D. Service and maintenance in addition to warranty requirements.

1. Provide alternate cost to provide an on-going preventative maintenance and service contract including 4-hour emergency response. Submit detailed descriptive information for manufacturer’s recommended complete preventative maintenance program. Provide cost for one year and five year preventative maintenance contract. Include all manufacturer’s recommended services and intervals. Contacts to begin after acceptance of the complete system by the owner. The owner or his designated representative will execute contracts.

1.2 RELATED WORK

A. Division 26

1. 26 24 13p – Low Voltage Switchboards – Purchase

2. 26 24 16p – Panelboards – Purchase

3. 26 26 00p – Power Distribution Units – Purchase

4. 26 32 13p – Engine Generator 800 kW – Purchase

5. 26 32 13p – Engine Generator 1000 kW – Purchase

6. 26 33 53p – Static Uninterruptible Power Supply - Purchase

1.3 COORDINATION

A. Coordinate shipping and job site arrival times with the installing Firm and General Contractor.

Daily shipments shall not exceed installing Firm’s ability to accept deliveries at the jobsite.

Provide 48 hour notice to the project superintendent prior to scheduled arrival at the site.

B. Copies of all purchase orders shall be transmitted to the field construction office at least 48 hours prior to delivery as advanced notification of material shipments. In this way early shipments of materials can be received, identified, and controlled prior to issuance of material.

1.4 QUALIFICATIONS/QUALITY ASSURANCE

A. The Proposer shall indicate active service technicians, system integrators and spare parts stocking distributors that service the project site. Submit names, addresses, phone numbers, distance from the project site and length of time local company has been an active distributor, along with the bid.

B. The manufacturer's catalog number and description is the basis of the design and establishes quality and performance required for this project. Manufacturers of generally compatible products are also listed. The first manufacturer/product listed is the one the design is based

on. Other manufacturers shall verify that their products provide the same performance and features and fit in the same space.

C. The description following a catalog number is basically to further identify the item but may also call for accessories, options, or modification which are beyond the cataloged item.

D. Proposed substitutes may be submitted to the Architect for review at the time of bid. Submit samples when requested. The Architect decision as to whether the submitted equipment is acceptable shall be final and binding.

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1.5 REGULATORY REQUIREMENTS AND STANDARDS

A. Provide products listed and classified by an OSHA certified Nationally Recognized Testing Laboratory (NRTL) as suitable for purpose specified and indicated. Provide NRTL-listed material and equipment where standards are available. Notify Architect of any material or equipment that is not NRTL listed when submitting information.

B. Perform work in strict accordance with the rules, regulations, listing or labeling requirements, standards, codes, ordinances, and laws of local, state, and Federal governments, and other authorities having legal jurisdiction over the site. No additional compensation shall be granted for work that must be changed as a result of the work not originally complying with the codes, standards, local requirements, etc.

C. Equipment and installation shall be suitable for the wind, snow, ice, flood, and earthquake requirements indicated in the Building Code and ASCE 7 for the location and usage.

1. Building occupancy classification per ASCE 7 – category III

2. Spectral Acceleration Parameters:

3. SS (0.25 sec) = 0.2926

4. S1 (1 sec)= 0.0770

5. Seismic Design Category C

6. Site Class as defined in the IBC: E

7. Component importance factor is 1.0

8. Wind load = 95 MPH

9. Snow load = 49 PSF

D. Manufacturer Seismic Qualification Certification - Submit certification that equipment will withstand seismic forces defined for the project. Include the following:

1. Basis for Certification - Indicate whether withstand certification is based on actual test of assembled components or on calculation.

a. The term "withstand" means "the unit will remain in place without separation of any parts from the device when subjected to the seismic forces specified."

b. The term "withstand" means "the unit will remain in place without separation of any parts from the device when subjected to the seismic forces specified and the unit will be fully operational after the seismic event."

2. Dimensioned Outline Drawings of Equipment Unit - Identify center of gravity and locate and describe mounting and anchorage provisions.

3. Detailed description of equipment anchorage devices on which the certification is based and their installation requirements.

E. Comply with all Requirements of the National Electrical Code Article 708 (NFPA 70) and NFPA 1600 – Standard on Disaster/Emergency Management and Business Continuity Programs.

F. The following authorities, except where the contract documents prescribe more rigorous qualifications, these documents shall govern:

1. State and local codes and ordinances.

2. Local Utility Company Requirements and Standards.

3. AADAG - Americans with Disabilities Act Guidelines

4. ANSI - American National Standards Institute

5. ASCE7 – Minimum Design loads for Buildings and other Structures

6. ASHRAE – American Society of Heating, Refrigeration and Air Conditioning Engineers

7. ASME – American Society of Mechanical Engineers

8. ASTM - American Society for Testing Materials

9. BICSI – Building Industry Consulting Service International, Inc.

10. EIA/TIA - Electronics Industry Association / Telecommunications Industry Association

11. EPA – Environmental Protection Agency

12. EPACT05 – Energy Policy Act of 2005

13. FM - Factory Mutual

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14. IEEE - Institute of Electrical and Electronic Engineers

15. ICEA - Insulated Cable Engineers' Association

16. IMSA - International Municipal Signal Association

17. NBFU - National Board of Fire Underwriters

18. NEC - National Electrical Code (ANSI/NFPA 70).

19. NFPA - National Fire Protection Association

20. NEMA - National Electrical Manufacturers' Association

21. NETA – National Electrical Testing Association

22. NRTL - Nationally Recognized Testing Laboratory. (OSHA Certified)

23. OSHA - Occupational Safety and Health Act

24. UL - Underwriters' Laboratories, Inc.

G. Where conflicts occur among the codes, ordinances, standards, Drawings or Specifications, the more restrictive requirements shall govern.

H. The Drawings and Specifications do not undertake to repeat requirements written or all work required in the above codes, ordinances and standards.

I. Comply with applicable codes and regulations regarding toxicity of combustion products of materials used.

J. Nothing in these Contract Documents shall be construed to permit work not conforming with applicable codes and regulations. When conflicts occur the more restrictive requirements shall govern.

1.6 SUBMITTALS

A. Submit complete shop drawings for all pre-purchased equipment include specific shop drawing submittal requirements listed here in and in each section.

B. Submit project specific prepared information, drawn to accurate scale. Highlight, encircle, or otherwise indicate deviations from the Contract Documents. Do not reproduce Contract Documents or copy standard information as the basis of Shop Drawings. Standard information prepared without specific reference to the Project is not considered Shop Drawings.

C. Shop Drawings shall include fabrication and installation drawings, setting diagrams, schedules, patterns, templates and similar drawings. Include the following information:

1. Dimensions and weights.

2. Identification of products and materials of construction of all items.

3. Compliance with applicable standards.

4. Notation of coordination requirements.

5. Notation of dimensions established by field measurement.

6. Efficiencies at Part and Full load.

D. Collect Product Data into a single submittal for each element of construction or system.

Product Data includes printed information such as manufacturer's installation instructions, catalog cuts, standard color charts, roughing-in diagrams and templates, standard wiring diagrams and performance curves.

1. Mark each copy to show applicable choices and options. Where printed Product Data includes information on several products, some of which are not required, mark copies to indicate the applicable information. Include the following information:

a. Manufacturer's printed recommendations.

b. Compliance with recognized trade association standards.

c. Compliance with recognized testing agency standards.

d. Application of testing agency labels and seals.

e. Notation of dimensions verified by field measurement.

f. Notation of coordination requirements.

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2. Do not submit Product Data until compliance with requirements of the Contract Documents has been confirmed.

E. The review of systems, equipment and Shop Drawings is a general review subject to the Contract Drawings, specifications and verification of all measurements at the job. Review does not relieve the provider from the responsibility of Shop Drawing errors or complying with the Specifications and Drawings. Carefully check and correct all Shop Drawings prior to submission for review. Regardless of any information included in the shop drawings submitted for review, the requirements of the Contract Documents shall not be superseded in any way by the Shop Drawing Review.

F. Submit one electronic copy and three hard bound sets of shop drawings and product data grouped neatly into three-ring binders. Shop drawings shall include complete submittals of related systems, products, and accessories in a single submittal.

G. Mark dimensions and values in units to match those specified.

H. Submit listing of manufacturer sponsored training courses including costs and schedules.

I. Submit descriptions and costs for extended warranties/maintenance programs offered by the manufacturer.

J. Submit estimated “Life Cycle Costs”, for systems, including estimated annual operating and maintenance costs for equipment provided under the specifications.

K. Dimensioned Outline Drawings of Equipment Unit - Identify center of gravity and locate and describe mounting and anchorage provisions.

L. Detailed description of equipment anchorage devices on which the seismic certification is based and their installation requirements.

1.7 EXTRA MATERIALS

A. Provide extra materials as specified in each section.

B. Extra materials shall be turned over to the Owner prior to receiving final payment. Obtain itemized receipt properly signed and dated. Submit with request for final payment.

C. Extra materials shall be in original standard manufacturer's packaging.

1.8 PROJECT RECORD DOCUMENTS

A. Provide three sets of properly labeled three ring binders with record drawings accurately indicating the equipment as manufactured and delivered to the site. Organize operating and maintenance data into suitable sets of manageable size. Bind properly indexed data in individual heavy-duty, 3-ring vinyl-covered binders, with pocket folders for folded sheet information. Mark appropriate identification on front and spine of each binder. Include the following types of information:

1. Emergency instructions.

2. Spare parts list.

3. Copies of warranties.

4. Wiring diagrams.

5. Recommended maintenance schedules.

6. Inspection procedures.

7. Shop Drawings and Product Data.

8. As-Built Drawings.

B. Submit binders to the Architect prior to shipment of the equipment to the site.

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C. Test Reports: Submit test reports for all required tests. Tests must be submitted, reviewed and accepted before installation will be accepted by Owner.

D. Provide three copies of the project record documents and O&M manual information on CD ROM or DVD. Files shall be in a readable format such as PDF or image files (TIF, etc). Record drawings shall be scanned in, and shall also include the AutoCad dwg files if Record Drawings are available on Cad.

E. Furnish record documents to the Architect for review and transmission to the Owner.

1.9 OPERATING INSTRUCTIONS AND MAINTENANCE (O&M) DATA

A. After completion of the work and prior to final completion furnish and deliver three copies of a complete O&M manual. Each manual shall include one copy of each approved shop drawing, catalog pages, instruction sheets, operating instructions, installation, instructions and recommended maintenance procedures and intervals, and spare parts bulletins. Provide separate sections for each separate system, i.e., power system, lighting system, fire alarm system, sound system, security system, etc.

B. Prepare sets of manufacturer's catalogs, and other similar data, including the necessary photographic equipment cuts, wiring diagrams covering all mechanical equipment and devices furnished and installed under this Section.

C. These manuals shall provide complete instructions for the proper operation and use of the equipment, together with instructions for lubrication and periodic maintenance and trouble-shooting. Operating instructions shall be specific for each system and shall include copies of posted specific instructions.

D. This manual shall contain only that information which specifically applies to this Project and all unrelated material shall be deleted.

E. During the instruction period, this manual shall be used and explained.

F. The material shall be bound in 3-ring binders, indexed and have a Table of Contents. On the edge of the binder, provide a clear, see-through plastic holder with a typed card indicating the Project name, the Architect's name, the Installer's name and the Volume number (e.g., Vol.

No. 1 of 2).

G. Include a copy of all test reports and certifications in the O&M Manuals.

H. Include name, address and telephone number of the manufacturer's representative and service company for each piece of equipment so that the source of replacement parts and service for each item of equipment can be readily obtained.

1.10 WARRANTY

A. The manufacturer shall provide a Warranty to furnish labor, materials and associated expenses required to make good all defects in materials, equipment or workmanship disclosed within a period of one year from date of acceptance by Owner. Acceptance shall be contingent upon assembly and final installation and testing at the site. Also provide alternate pricing for a 5 year extended warranty.

B. When correcting warranted equipment that has failed, remove and replace other work that has been damaged as a result of such failure or that must be removed and replaced to provide access for correction of warranted work. Work shall match existing quality and workmanship.

C. The manufacturer shall review the final installation and provide a written statement of any deficient work by the installing Firm that will affect the Warranty. The manufacturer shall re-

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D. When work covered by a Warranty has failed and been corrected by replacement or rebuilding, the manufacturer shall reinstate the Warranty by written endorsement. The reinstated Warranty shall be equal to the original Warranty with an equitable adjustment for depreciation.

E. Upon determination that work covered by a Warranty has failed, replace or rebuild the work to an acceptable condition complying with good manufacturing and safety practices.

F. Written warranties made to the Owner are in addition to implied warranties, and shall not limit the duties, obligations, rights and remedies otherwise available under the law, nor shall Warranty periods be interpreted as limitations on time in which the Owner can enforce such other duties, obligations, rights, or remedies.

G. The Owner reserves the right to reject warranties and to limit selections to products with warranties not in conflict with requirements of the Contract Documents.

H. Warranty service shall require response with factory-trained technicians within 4 hours. Parts required for Warranty Service shall arrive on site within 24 hours. System shall be fully operational within 24 hours of the call for service.

PART 2 - PRODUCTS

2.1 PRODUCT SELECTION

A. General Product Requirements – Provide products that comply with the Contract Documents.

That are undamaged and unused at the time of installation.

1. Provide products complete with all accessories, trim, finish, safety guards and other devise and details needed for a complete installation and for the intended use and effect.

B. Standard Products – Where available, provide standard products of types that have been produced and used successfully in similar situations on other projects.

2.2 PRODUCT REQUIREMENTS

A. Refer to individual specification sections for detailed product information.

B. The following products shall be provided from a single manufacturer as identified in the individual specification sections:

1. Switchboards

2. Panelboards

PART 3 - EXECUTION

3.1 STARTUP

A. In conjunction and cooperation with the installing Firm the manufacturer shall provide qualified Technicians or Engineers for startup assistance, (as required until successful completion) including pre-startup checkout and testing, and acceptance testing. Refer to individual specification sections for additional requirements for startup, commissioning, and on-site testing.

B. Manufacturer shall include costs required to ship any missing or malfunctioning parts to the site within 24 hours, so as not to delay the startup of the project.

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C. Manufacturer shall verify and assist in setting any and all adjustments required for the equipment including relays, timing, overcurrent protection, mechanical adjustments, etc., prior to equipment energization.

3.2 TRAINING

A. In conjunction with the Installer the manufacturer shall provide Owner's personnel with training.

provide a minimum of 8 hours of on site training for each category of equipment, provided after successful startup and operation of the equipment and at a time acceptable to the Owner.

Refer to individual Sections for additional requirements.

B. Provide List of available offsite training for the furnished equipment with associated costs valid for one year after equipment acceptance. Manufacturer shall include all associated costs including, lodging, travel, expenses, etc. Refer to individual specification sections for detailed requirements for training on pre-purchased equipment.

C. Give detailed instructions, using O & M manuals, prior to completion of work, to the responsible personnel designated by the Owner in the operation and maintenance of all work furnished under this Prepurchase Specification. A letter with two copies containing the name of the person or persons to whom the instructions were given and the dates of the instruction period shall be submitted to the Architect at the completion of the project. Provide instructions for the following:

1. Generator System

2. Power Distrubution Units

3. Low-Voltage Switchboards

4. Static Uninterruptible Power Supply

5. Panelboards

END OF SECTION