26 April Statement of Work B730.pdf

DESIGN-BUILD STATEMENT OF WORK

PROJECT NUIMBER: EEPZ255862

Renovate RM106 For Emergency Operations Center, B730

COLUMBUS AFB, MISSISSIPPI

26 Apr 2026

COLUMBUS AFB, MS PROJECT NUMBER: EEPZ255862

Renovate RM106 for Emergency Operations Center, B730

TABLE OF CONTENTS (VERIFY CORRECT PAGE NUMBERS)

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS

1.2 BASIC TERMS

DESCRIPTION OF PROJECT

2.1 SUMMARY (EXAMPLE BELOW)

2.2 BACKGROUND

2.3 SCOPE OF PROJECT

2.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS (DETAILS NOT ALWAYS

NECESSARY, IF NOT, SAY THE GOVERNMENT WILL NOT FURNISH ANYTHING FOR THIS

PROJECT; THIS IS AN EXAMPLE BELOW) ............................................... Error! Bookmark not defined.

2.5 SALVAGE (DETAILS NOT ALWAYS NECESSARY, IF NOT, SAY THE GOVERNMENT WILL

NOT SALVAGE ANYTHING FROM THIS PROJECT; THIS IS AN EXAMPLE BELOW)Error! Bookmark not defined.

DESIGN REQUIREMENTS

3.1 SUMMARY

3.2 NATURE/EXTENT OF DESIGN (CHANGE THIS FOR PROJECT SPECIFICS, EXAMPLE

BELOW) 9

3.3 RESPONSIBILITY

3.4 DESIGN STANDARDS (ADD ANY OTHER RELEVANT UFCs, CODES, AND STANDARDS)9

3.5 DRAWINGS

3.6 DESIGN SUBMITTALS (CHECK DAYS IN RED IN SECTION 3.6.2)

3.7 DESIGN REVIEWS

3.8 CONFERENCES

ADMINISTRATION OF CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES (VERIFY RED TEXT IN THIS SECTION ON EACH PROJECT)

4.2 COMMENCEMENT, PROSECUTION & COMPLETION (PERIOD OF PERFORMANCE IN 4.2.3)

4.3 SCHEDULING

4.4 MANAGING

4.5 MATERIAL SUBMITTALS AND SHOP DRAWINGS

4.6 WORK BY GOVERNMENT

4.7 PRE-FINAL AND FINAL INSPECTION

4.8 WARRANTY

4.9 CONTRACTOR OFFICE

4.10 CONSTRUCTION SITES

4.11 CONSTRUCTION EQUIPMENT

4.12 AVAILABILITY OF UTILITY SERVICES AT JOB SITES

4.13 TEMPORARY UTILITIES

4.14 CONSTRUCTION SECURITY

QUALITY REQUIREMENTS

5.1 QUALITY CONTROL PLAN

5.2 TESTING AND INSPECTION SERVICES

5.3 MANUFACTURERS' FIELD SERVICES

5.4 PRODUCT REQUIREMENTS

5.5 CLOSEOUT PROCEDURES

SAFETY, HEALTH AND ENVIRONMENTAL PROTECTION

6.1 SAFETY AND HEALTH

6.2 GENERAL

6.3 HAZARDOUS MATERIAL

6.4 PROJECT EXECUTION

6.5 HAZARDOUS WASTE GENERATION/DISPOSAL

6.6 RECYCLING

6.7 PROHIBITED MATERIAL/ACTIONS

6.8 SPILLS AND CLEANUP

6.9 AIR CONSIDERATIONS

6.10 AFFIRMATIVE/GREEN PROCUREMENT/BIO-BASED/ENERGY

6.11 ASBESTOS/LEAD BASED PAINT

6.12 DRINKING WATER

6.13 EMS

6.14 HISTORICAL AND CULTURAL ARTIFACTS

6.15 NATURAL RESOURCES

6.16 NOISE

6.17 PESTICIDES/FERTILIZERS

6.18 STORM WATER PROTECTION

6.19 REQUEST FOR CE SERVICE/ACTION/CLEARANCE; AF FORMS 332/813

6.20 TANKS

6.21 LIMITS AND EXCEPTIONS

6.22 LEGAL AUTHORITY

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS

AF Air Force AFI Air Force Instruction AFM Air Force Manual AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit ATFP Anti-terrorism/Force Protection BCE Base Civil Engineer CAD Computer Assisted (or Aided) Design CAFB Columbus Air Force Base CDs Construction Documents CD-ROM Compact Disk - Read Only Memory CEPM Civil Engineering Project Manager CES Civil Engineering Squadron cfm cubic feet per minute CFR Code of Federal Regulations CHW Chilled Water CMI 14CES Construction Manager Inspector CO Contracting Officer COR Contracting Officer Representative Comm Communications CPM Contractor’s Project Manager CSS Contractor’s Site Superintendent DP Design Professional EMCS Energy Management & Control System EMI Electromagnetic Interference EPA Environmental Protection Agency ETL Engineering Technical Letter FAR Federal Acquisition Regulation FCU Fan Coil Unit FM Factory Mutual

FOD Foreign Object Debris fps feet per second

ft. foot or feet GFCI Government Furnished Contractor Installed gpm gallons per minute Hazmat Hazardous Materials HMW Hazardous Material or Waste HTW Hazardous and Toxic Waste HVAC Heating, Ventilating and Air Conditioning NEC National Electrical Code NTP Notice to Proceed O&M Operation and Maintenance OSP Originally Specified Product PDF Portable Document Format PE Professional Engineer Ph Phase (electrical) PM Project Manager psi pounds per square inch QCP Quality Control Plan RFP Request for Proposal SOW Statement of Work TI Technical Instruction TL Technical Letter TM Technical Manual UFC Unified Facilities Criteria UPS Uninterruptible Power Supply VAV Variable Air Volume V Volts W Watts

1.2 BASIC TERMS

The following table provides many of the meanings of words or phrases commonly used in this document.

All directives, informative, etc. statements are directed to the Contractor even if the term “contractor” or the contractor name is not included (e.g. “Provide a nail.” is equivalent to “The contractor shall provide a nail.” And “remove” is equivalent to “The Contractor shall remove”). Also, the Contractor shall ably and competently execute all directives including all directly or indirectly related tasks required to safely and legally perform the directive (e.g. “remove debris from CAFB” includes “safe and legal removal, disposal and obtaining all necessary permits, etc.)

A device, equipment or system referred to in the singular (e.g. “the pump”, or “the ___ system”) includes all related devices, elements and components required to Provide (see below in this table) that device, equipment, or system.

The Term Shall Mean (*=Shall in Addition Mean) Approved (by CAFB) *without waiving or suspending the full force of Contractor obligation to fulfill the CDs Aspect Distinct feature or element of the project CAFB Government contracting Authority on Columbus Air Force Base

Construction Documents

Drawings, specifications and their references including all Design Criteria and Design & Construction Requirements for this Project.

Contractor The Design-Build entity holding a current Government contract including all personnel in direct or indirect employ of same entity servicing same contract including partners, consultants, subcontractors, suppliers, and manufacturers.

Design Professional (Abbreviated: DP) Professionals including Architects, Engineers and Landscape Architects licensed to practice in one or more states of the U.S.

Day Calendar day unless noted otherwise.

DP Licensed Design Professional fully responsible for all professional design on this project.

Engineer DP For example (e.g.) One among many possible examples Government Columbus Air Force Base Contracting Officer Including [Includes] Including, but not limited to [Includes, but is not limited to] Provide Furnish and install complete, functional, and ready for use without added government action Provision Furnishing & installation complete, functional, and ready for use without added government action Will, must, shall & similar Terms are mandatory directives whereby ‘Term’ = ‘Term + to CAFB satisfaction’ Work The whole or any part, product, system or subsystem of this project Replace Demolish and dispose of existing element. Provide new element of equal or greater value.

Review Review and, if and when acceptable to the government, approval Subcontractor Subcontractor and all personnel in Subcontractor’s direct or indirect employ on any given

Project including suppliers and manufacturers

DESCRIPTION OF PROJECT

2.1 SUMMARY

The Contractor must provide all plant, labor, equipment, transportation, and tools required to complete a full renovation of the existing alternate Emergency Operation Center (EOC). This includes performing analysis on security aspects of the alternate EOC and bringing it up to meet the UFC and AFI requirements. The main focus of this project is the installation of a separate HVAC system for the EOC and backup generator that is sized and serves the EOC, HVAC for the EOC, communication equipment serving the EOC, and the lights for nearby bathrooms.

Perform all work according to this Statement of Work (SOW), all related AF requirements, and other codes and references.

2.2 BACKGROUND

The alternate EOC requires renovation to be brought up to meet current UFC and Air Force Instructions. The space being used does not meet the requirements of an EOC should a real world situation occur the space does not have the capabilities to handle long term power outages.

2.3 SCOPE OF PROJECT

HVAC

2.3.1 The contractor shall perform a formal load calculation for the EOC space (room 136), accounting for 25 occupants, 25 continuous duty workstations, 3 media devices, lighting, building envelope, and necessary ventilation per ASHREA 62.1 as part of the 35% design.

2.3.2 The contractor shall safely decommission, disconnect, and remove Variable Air Volume (VAV) box 1-13 and its associated downstream supply ductwork.

2.3.3 The contractor shall disconnect and securely cap the main supply duct that previously served VAV 1-13.

2.3.4 The contractor shall disconnect and cap the 6” supply duct serving the Training Storage room (Room 137).

2.3.5 The contractor shall demolish the existing thermostat and associated control wiring for VAV 1-13.

2.3.6 The contractor shall furnish and install a dedicated split system HVAC unit, sized according to the load calculation (4.5 to 6 tons estimation) performed by contractor during design. The system shall include low ambient controls for cooling operation down to 0°F and utilize a heat pump with auxiliary electric strip heat.

2.3.7 The contractor shall furnish and install new Johnson Controls field controller and ensure all parts of the HVAC split system are wired to it. (One JCI field controller for both HVAC and generator)

2.3.8 The contractor shall furnish and install the condensing unit at the designated location outside the north side of the Mechanical Room (111).

2.3.9 The contractor shall construct reinforced concrete pad (min 3,000 PSI) for the unit, ensuring it is sized appropriately and sloped for drainage, install vibration isolation pads between the unit and pad.

2.3.10 The contractor shall furnish and install new indoor air handling unit above the ceiling in the location of the demolished VAV 1-13.

2.3.11 The contractor shall furnish and install new refrigerant line set from the outdoor unit to the indoor unit, routing it above the ceilings of interior rooms as required.

2.3.12 The contractor shall furnish and install new dedicated electrical circuit and disconnect switch for the new system.

2.3.13 The contractor shall assess and, if necessary, relocate existing boiler intake piping to prevent interference with the new installation. Any such relocation must be included in the design submittal.

2.3.14 The contractor shall fabricate and install new supply and return ductwork for the EOC (Room 136), connecting it to the new indoor air handler.

2.3.15 The contractor shall provide new ductwork from the split system to reconnect to the existing supply air diffuser in room 137 ensuring balance air distribution.

2.3.16 The contractor shall furnish and install new ductless split system in the communications server room that supplies communications with the EOC. The contractor shall control this with the new JCI controller installed for this project. The contractor shall connect the new contractor installed branch circuit serving this unit to the emergency generator panel. The contractor shall design this system to only run when the emergency generator is running.

2.3.17 The contractor shall furnish and install new appropriately configured Johnson Controls TEC-3000 or Bacnet/MSTP compatible programmable thermostat for the split system in the location of the existing thermostat and run new control wiring. Integrate the new HVAC system into the facility’s existing Building Management System (BMS).

2.3.18 The contractor shall perform a complete system start-up and functional performance test.

2.3.19 The contractor shall conduct testing, adjusting, and balancing (TAB) to verify and adjust airflows to meet the approved design specifications. Submit a final TAB report to the Government.

Generator

2.3.20 The contractor shall perform a formal load calculation as part of the 35% design to determine the size of the contractor furnished and installed backup generator. The backup generator shall serve the EOC (Room 136), HVAC system serving the EOC, the bathrooms located by EOC, communications server room, and the Fire Alarm Reporting System (FARS) for the facility.

2.3.21 The contractor shall furnish and install a Cummins/ONAN backup generator sized according to load calculations (estimate between 45 kW to 60 kW), installation shall include conduit and conductor to newly installed ATS, control wiring to Johnson Controls Field Controller, and conduit and conductor for battery charger. The contractor may use existing equipment pad located in the mechanical yard by the north wall of the facility as the equipment pad for the generator.

2.3.22 The new generator shall have double walled 250-gallon belly tank. The contractor shall furnish and apply all necessary markings required on fuel tank to satisfy all local, state, and federal regulations.

The contractor shall ensure the new tank is properly grounded.

2.3.23 The contractor shall furnish and install new grounding system for the generator and attached fuel tank. The contractor shall ensure the new equipment is properly grounded and the new ground is properly bonded to the facility grounding system.

2.3.24 The contractor shall furnish and install new Automatic Transfer Switch (ATS) to switch between commercial power and generator power for the required circuits identified in the design. The ATS shall have a switched neutral (4 pole) and be bypass rated for maintenance.

2.3.25 The contractor shall furnish and install a new Emergency Panel located in the north electrical room that is served by commercial and generator panel. The new Emergency Panel shall have the required circuits to be on the generator: EOC (Room 136), dedicated HVAC system, 2 bathrooms, communications server room, the outside convenience receptacle located next to new condensing unit, and the FARS. This includes all material and labor required to relocate the existing circuits from their respective panels to the new emergency panel.

2.3.26 Furnish and install new Johnson Controls field controller and all wiring and conduit necessary such that it is capable of monitoring the ATS position, fuel level, oil pressure, Voltage, and Amperage.

Furnish and install all conduit and wiring necessary to make connection in server room to a contractor furnished and installed media converter for BACNET over IP. (One JCI field controller for both HVAC and generator)

2.3.27 Perform initial generator start up and testing per manufacturer’s instructions. Provide fuel for initial start up and testing then refill to full for hand off to government after completion of start up and testing. Provide standard manufacturer warranty.

Finishes and Misc.

2.3.28 The contractor shall furnish and install new carpet tile and 6” cover base in EOC (room 136) and attached closet. The contractor shall furnish and install 6 inch raised box floor for the command section of the EOC, with matching carpet and cove base (estimated 100 sqft. of raised floor). The carpet tile and cove base colors shall be selected by the government (physical samples required with submittal). The carpet tile and installation shall comply with: gold level certification, green label plus, low volatile organic compound (VOC) adhesive, max pile height of ½”, 15 year warranty, tuft bind ASTM D-1335, 16 CFR 1630 or ASTM D-2859, and CRI 104.

2.3.29 The contractor shall demolish existing ceiling tile, grid, and lights in EOC (Room 136). The contractor shall furnish and install new ceiling grid, 2’x2’ tegular ceiling tiles, and 2’x2’ LED lights.

2.3.30 The contractor shall furnish and install two receptacles for serving wall mounted TVs on the south wall of the EOC (Room 136). Mount the receptacles at 6’.

DESIGN REQUIREMENTS

3.1 SUMMARY

Design will consist of all site investigations and design work associated with preparing complete contract documents for this project as described in this SOW. The design documents must be developed from the functional and technical data contained in this SOW and include construction drawings, schedules, and design analysis. The Contractor will also be required to submit design documents for review as described in Paragraph 3.6 as well as final contract documents. The Contractor will be required to attend review and conference meetings as needed and requested by the Government.

3.2 NATURE/EXTENT OF DESIGN

This project requires the services of licensed Design Professionals. The project requires mechanical and electrical design details for the subsequent alterations and construction of the new systems serving the EOC. Professionally sealed drawings are required. Design/shop/coordination drawings, materials and equipment submittals, and final as-built record drawings are required for this project. Contractor must maintain accurate redline As-Builts throughout construction and must submit final As-Built drawings (with any of the redline changes updated on the drawings) upon project completion (see paragraph 4.7.2 for more information). The contractor shall provide, mechanical load calculations for the EOC and communications server room, lighting for the EOC, and generator load calculations as part of the 35% design.

3.3 RESPONSIBILITY

3.3.1 Contractor must perform all services, including travel, required to prepare and to furnish complete design documents consisting of drawings, analysis, and addenda as required, for the construction of the project in accordance with this SOW.

3.3.2 Record drawings (attached) are provided to the Contractor as a courtesy at the discretion of the Government, but their accuracy is not guaranteed. The Contractor is responsible for doing his own field investigations of the utilities, existing conditions, and other items in the area.

3.3.3 Although the sizing and specification of major equipment is suggested by this SOW, the Contractor is responsible for all remaining design and coordination to provide an acceptable final product that meets intent of this SOW. Contractor is responsible for ensuring constructability and code compliance.

3.4 DESIGN STANDARDS

All design and construction must be accomplished in accordance with applicable UFC’s, ETL’s, (UFC’s and ETL’s may be found on-line at www.wbdg.org.) local and national codes, Columbus AFB Installation Facility Standards (IFS) and all Appendices (Special Construction, Mechanical, and Electrical) and other guidance as modified by this SOW. The IFS document may be found at the following location:

http://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/columbus-afb-ifs. The list of documents includes, but is not limited to, the latest editions of the following

• UFC 1-200-01 DoD Building Code (General Building Requirements)

• UFC 1-200-02 High Performance and Sustainable Building Requirements

• UFC 3-401-01 Mechanical Engineering

• UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems

• UFC 3-410-02 Direct Digital Control for HVAC and Other Building Control Systems

• UFC 3-410-04 Industrial Ventilation

• UFC 3-501-01 Electrical Engineering

• UFC 3-520-01 Interior Electrical Systems

• UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings http://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/columbus-afb-ifs

• NFPA 101

• NFPA 72

• NEC 70

• ACGIH: Industrial Ventilation Manual

• Columbus AFB IFS

• CAFB Base Standards

The Contractor must submit a written request for approval of any deviations from the Government's established standards. No deviations from the Government's established standards will be permitted unless the Contracting Officer has issued prior written approval of such deviation.

3.5 DRAWINGS

Drawings under this Contract must be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed.

3.5.1 Drawings must be drawn to appropriate scales and dimensioned completely and accurately.

Lettering must be large enough to ensure legible half-size reduction and each dimensioned drawing must have a graphic scale. Use of fractions less than 1/8-inch for building dimensions must be avoided. Use standard building material indications and symbols for architectural items and for mechanical, electrical and plumbing equipment.

3.5.2 The Contractor will use paper sheets, 24" x 36". Each sheet will be numbered consecutively beginning with "1 of (x) Sheets" and continue to the last sheet. Number individual drawing sheets as follows:

Drawing Sheet Subject Notation Additional Sheets

Cover (Title Sheet, Map and Index)

T1 and following

Civil/Site Work C1 and following Demolition D1 and following Landscaping L1 and following Architectural A1 and following Structural S1 and following Plumbing P1 and following Mechanical M1 and following Electrical E1 and following

Note: All sheet subjects above may not be necessary for this project

3.5.3 Drawings must be prepared electronically in both AutoCAD (Release 2020) and PDF formats.

3.6 DESIGN SUBMITTALS

3.6.1 DELIVERY: Deliver two (2) hard copies of each submittal and one (1) digital copy via DoD SAFE containing each drawing sheet in PDF file format directly to the CO, along with AF Form 3000. For uploading to DoD SAFE, the Contractor must request an upload link from the CO and then upload the files using the details in the subsequent email from DoD SAFE. For the final design submittal (As-Builts in most cases), the contractor is to provide, in addition to the hard copies and digital copies via DoD SAFE, (1) CD-ROM containing the PDF file as well as the associated CAD files in AutoCAD (Release 2020) .dwg file format. Hard copy submittals and CD-ROMs must be delivered to:

14th Contracting Squadron 495 Harpe Blvd, Suite 293 Columbus, MS 39710

3.6.2 SUBMITALS AT INTERMEDIATE STAGES OF DESIGN COMPLETION: To facilitate review and feedback throughout the design process, designs are submitted at various stages of completion as follows:

1) 35% DESIGN SUBMITTAL: Contractor must submit 35% design documents within 21 days after Notice to Proceed (NTP). The 35% design must include complete and thorough detailing to leave no question as to how demolition and construction is intended. All design documents must be clearly annotated (in both title block and revision block of drawings) with “35% REVIEW SET” and the date.

2) 65% DESIGN SUBMITTAL: Contractor must submit 65% design documents within 21 days after receipt of the “Approved” 35% design. The 65% design must include complete and thorough detailing to leave no question as to how demolition and construction is intended. All design documents must be clearly annotated (in both title block and revision block of drawings) with “65% REVIEW SET” and the date.

3) 95% DESIGN SUBMITTAL: Contractor must submit 95% design documents within 21 days after receipt of the “Approved” 65% design. The 95% design (essentially complete design and drawings, pending review and acceptance by Government as the 100% APPROVED CONSTRUCTION SET) must include complete and thorough detailing to leave no question as to how assembly is intended. All design documents must be clearly annotated (in both title block and revision block of drawings) with “95% REVIEW SET” and the date.

4) 100% DESIGN/APPROVED CONSTRUCTION SET: Contractor must submit the 100% DESIGN APPROVED CONSTRUCTION SET within 14 days after Contractor receipt of the “Approved” 95% design. The construction set must incorporate and/or address any Government comments on the 95% design and should leave no question to how demolition and construction will be done. If professionally stamped and sealed drawings are required for this project (paragraph 3.2), the approved construction set must include all stamped drawings. All final design documents must be clearly annotated (in both title block and revision block of drawings) with “APPROVED CONSTRUCTION SET” and the date.

5) For each holiday or extraordinary event in a submittal period, increase the required days for submittal by one day for each day in the event. Deliver no submittals within (before or after): one week of Thanksgiving; two weeks of Christmas; or one week of New Year’s Day. Extraordinary Events include: unscheduled holidays for base personnel; base-wide training exercises; etc. The Government may prohibit work during such events.

3.6.3 PARTIAL SUBMISSIONS: Partial submissions normally will not be accepted. However, under some circumstances, to expedite project execution, the Government may accept design/shop drawings or material submittals for major elements or long-lead-time equipment for review and approvals prior to 95% design submittal. Government approval of such items does not relieve the Contractor of his responsibility to ensure a complete, constructible, code-compliant design.

3.6.4 CONSTRUCTION PRIOR TO 100% DESIGN: Construction may not commence until Government approves the 100% design. Exception: To expedite contract completion, Contractor may petition CO for an Interim Notice to Proceed with specific elements of construction. Government review does not constitute approval or acceptance of any variations from this SOW, the Contractor’s Proposal, or the Contract unless authorized in writing by the CO. The Interim Notice to Proceed, if exercised, will in no way mitigate the responsibility of the Contractor to provide a complete, constructible, code-compliant design.

All drawings, specifications, design analyses and other project materials become the property of the Government.

3.7 DESIGN REVIEWS

3.7.1 DESIGN PHASE REVIEWS: Government review of each XX% design submittal (where XX = 95 or 100 as required per 3.6.2) will require up to fourteen (14) days after Government receipt. The Government will determine the sufficiency of each XX% design submittal as follows:

1) Approved as Submitted. If design is sufficient to proceed without correction to the next phase submittal, one (1) copy of AF FORM 3000 marked "Approved" will be returned to the Contractor.

Contractor must advance to the next stage design submittal.

2) Approved - Except as Noted. Design submittals that have only minor errors or deficiencies will be marked in red to indicate necessary corrections. Marked materials, along with one (1) copy of AF FORM 3000 indicating "Approved - Except as Noted" will be returned to the Contractor.

Contractor must revise the design documents, making the necessary corrections, and advance to the next stage design submittal.

3) Disapproved. Design submittals that are incomplete or require more than minor corrections will be marked in red to indicate necessary corrections. Marked materials, along with one (1) copy of AF FORM 3000 marked “Disapproved” will be returned to the Contractor. Contractor must revise the design documents, making the necessary corrections, and re-submit as the current stage “XX% Design – 2nd (or subsequent) Submittal”.

4) Disapproved – Major Deficiency. Examples include, but are not limited to, design submittals that fall significantly short of indicated level of completion, grossly deviate from or misinterpret the SOW, or contain errors of a nature or quantity that indicate failure of Contractor to review submittals for completeness, correctness, and coordination between trades. For such submittals, the Government will not complete a comprehensive review or provide an exhaustive list of needed corrections. Rather, one (1) copy of AF FORM 3000 marked “Disapproved – Major Deficiency” along with general reason(s) for disapproval will be returned to the contractor. The CO will issue a written warning to the Contractor that any subsequent grossly incorrect/incomplete submittals constitute evidence of inability to complete the project and may result in declaring the Contractor “In Default.” Contractor must correct deficiencies and resubmit as current stage “XX% Design – 2nd (or subsequent) Submittal”.

3.7.2 100% DESIGN REVIEW: The Government will have fourteen (14) days to verify that all review comments have been addressed and no unapproved changes have been made. Upon Government approval of the 100% design documents, the Contractor may begin construction.

3.7.3 IMPACT OF REVIEW ON PERIOD OF PERFORMANCE: Contract completion time includes time for Government review of drawings, specifications, and material submittals. Unless otherwise noted, the Government will use no more than 14 calendar days for review of each design submittal and each subsequent re-submittal of “Disapproved” submittals (paragraph 3.7.1, c or d). There will be no increase in the period of performance for review of re-submittals.

3.7.4 RESPONSE TO REVIEW COMMENTS: The Contractor is required to respond to all review comments and submit their annotated comments as a design analysis appendix in the subsequent design submittal. All comments must either be accepted and incorporated into the next design submittal or satisfactorily rebutted.

3.7.5 DESIGN ACCOUNTABILITY: The Contractor is solely responsible for accurately designing and constructing everything necessary to provide a fully functional product. Government approval of any design or design-related submittal does not waive or remove full liability from the Contractor to provide a design, facility, or final product that meets the intent of this SOW, performs as intended, and adheres to all applicable codes and standards.

3.8 CONFERENCES

3.8.1 PRECONSTRUCTION CONFERENCE: A Preconstruction Conference (Pre-Con) will be held at the Contracting Office as indicated.

3.8.2 COORDINATION/REVIEW CONFERENCES: Coordination/review conferences may be held from time to time as required. The Contractor may request such conferences when it is deemed necessary by both parties to clarify the work or expedite the preparation of plans, specifications or construction.

3.8.3 REVIEW/CONFERENCE MINUTES: The Contractor will be responsible for making memoranda of record of any conversations and minutes of any meeting with Government personnel concerning this project and forward one copy of these memoranda/minutes to each party concerned and one copy to the Contracting Officer within seven (7) days. The final version of the meeting minutes will be approved and filed at the CO’s discretion. Each copy will be numbered consecutively and chronologically.

3.8.4 MEETING LOCATIONS: Meetings will be held in person at Columbus Air Force Base.

Contractor transportation costs for attending all conferences/reviews and meetings must be included in the Contractor’s Proposal. There will be no teleconferences unless permitted otherwise by the Contracting Officer.

End of Design Requirements

ADMINISTRATION OF CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES

4.1.1 One week prior to the start of work under this contract, Contractor must submit in writing to the CO for review and possible approval the names and credentials of Contractor Project Manager, Contractor Site Superintendent, and Quality Control Manager. Subsequent proposed changes of approved personnel must be submitted in writing to and receive prior approval from the CO before working on the project. Each of these personnel may upon CO approval hold additional onsite duties which must not diminish their required performance. Contractor must demonstrate to the Government’s satisfaction that proposed personnel exceed education, technical and experience levels of personnel described in this Contract including the following:

1) Contractor Project Manager (CPM) - Provide management of the prime contract to include subcontract purchasing and administration, review of material submittals and shop drawings. CPM must have full authority to develop cost proposals, negotiate with Government and subcontractors, sign awards and modifications, supervise project superintendents, attend weekly CO/CE/PM Contractor status meetings as well as pre-performance site visits, pre-final and final inspections.

The CPM must have a minimum of 5 years previous experience as primary contract manager or equivalent experience as a primary estimator and negotiator with a contracting firm engaged in similar multi-discipline commercial construction projects. CPM must also have not less than 5 years’ experience managing subcontractors.

2) Contractor Site Superintendent (CSS) - Provide on-site construction superintendent(s) to oversee all work under this contract. Site supervision must be daily (constant throughout each day) and includes submission of detailed weekly progress reports, scheduling and coordination of subcontractors and material suppliers, and attendance at all construction progress meetings, CO site visits, and pre-final and final inspections. Superintendents must have a minimum of 5 years previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. The superintendent must be available within 15 minutes during all normal working hours, except for such incidental errands as required by his duties. The superintendent must be responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades; therefore, his absence from the project site without a suitable substitute Contractor representative must be considered as damaging to the Government.

3) Quality Control Manager (QCM) - Provide quality control management for the project. QCM must continually (constant throughout each day) ensure full compliance with all safety requirements, verification that work and materials in place and stored on site are in accordance with the approved construction documents, shop drawings and material submittals. QCM must submit daily status reports recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, schedule and coordinate testing procedures, prepare quality control reports for construction progress and other required meetings, and attend all pre-final and final inspections. QCM must have a minimum of five years’ experience in Quality Control Management of multidiscipline construction projects.

4.1.2 Contractor must have additional personnel including management, technical, service, labor or subcontractor, available as necessary to fulfill all construction contract requirements. The Government may restrict employment under this contract of any personnel identified as a potential threat to the health, safety, security, well-being, or operational mission of CAFB and its population.

4.1.3 Contractor must be available by telephone 24-hours a day, 7-days a week and upon 15 minutes’ notice during normal duty hours and 30 minutes’ notice during non-duty hours must meet the CO at a CO designated location.

4.2 COMMENCEMENT, PROSECUTION & COMPLETION

4.2.1 Contractor must start design and various construction phases at times specified by CO issued Notice(s) to Proceed (NTP), prosecute the work, and complete the entire work within the Period of Performance.

4.2.2 Contractor must provide a Submittal Log (Schedule of Material Submittals), Progress Schedules, Progress reports and Status Reports.

1) Submittal Log: See Material Submittals and Shop Drawings below.

2) Progress Schedule: (AF Form 3064) Submit the progress schedule to the CO within 10 days after contract award, unless otherwise specified by the CO. Subdivide total schedule into individual work items. Show completed work percentages at the end of each two-week reporting period. Progress schedule should only be resubmitted during the project duration if there’s an issue with Period of Performance or if deemed necessary by the CO as described in 4.2.2.3.

3) Progress Reports: (AF Form 3065) Submit Project Progress reports to the CO minimum twice per month on the first working day of each month and again on the 15th. Describe the percentage of work completed during the report period. If behind schedule, report in writing what actions will be taken to regain the schedule. If the CO agrees to add days to the contract performance period, Contractor must provide an amended schedule.

4) Status Reports: Submit to the CO daily reports of the work status. In each report, list the tasks accomplished for that day, any deliveries received, equipment currently on-site, weather conditions for that day, and number of personnel working on each area listed by trade. Photos may be included.

4.2.3 Period of Performance: Is the period between the issuance of the NTP and the time all construction is complete, including all punch list items, and final inspection is approved by the Government. The total Period of Performance for this project is 275 days.

4.2.4 Contract Completion: At contract conclusion, vacate all work areas, including: Contractor offices, storage and staging areas, and individual work sites. Restore these areas to their condition prior to Contractor occupancy not more than 14 days from the earlier of: approved final inspection or CO notification.

4.2.5 Coordination and Project Conditions: Schedule and manage submittals, materials, products, equipment, manpower, etc. to control all parts of the work efficiently and orderly. Verify compatibility of existing building utilities with new operating equipment. Coordinate required space, supports, and mechanical and electrical work shown (even if via diagrams) on Drawings. Follow routing shown for pipes, ducts, and conduit; place runs parallel with building lines. Use space efficiently to maximize maintenance and for repair accessibility for other systems. Conceal wiring behind finish surfaces and locate fixtures and outlets with finish elements. Coordinate pre-Substantial Completion clean-up in separate building areas.

After CAFB occupancy, coordinate site access to correct defective (or non-compliant with CDs) to minimize disruption of Government activities.

4.2.6 Cutting and Patching: Only employ skilled and experienced workers to cut and patch. Report in writing to the CO wherever cutting and patching might degrade: safety; appearance, structure, weatherproofing, O&M, or separate Contractor or government construction. Prevent damage to existing or new construction and provide proper surfaces to receive patching and finishing. Match new finishes to existing adjacent surfaces unless noted otherwise. Maintain integrity of existing walls, ceilings, or floors;

completely seal voids. Refinish entire assemblies and continuous surfaces to nearest intersection. Cut, fit, and patch where CDs require e.g.: mechanical and electrical penetrations; integration of new components with one another or with existing construction; removal and replacement of defective and non-conforming elements; remove samples for testing.

4.2.7 Special Procedures: Employ skilled and experienced tradespersons to perform alteration work.

Remove debris from open work areas and concealed spaces. Remove, cut, and patch to minimize damage and provide means of restoring products and finishes to original or specified condition. If a change of plane of 1/4 inch or more is discovered, submit recommendation to the CO for providing a smooth transition.

Patch or replace portions of existing surfaces which are damaged or showing other imperfections. Finish surfaces as specified.

4.2.8 Welding Permits: No cutting or welding will be permitted without first obtaining a permit issued by the Base Fire Department. All fire and safety regulations are to be followed stringently. Contractor’s failure to obtain a cutting or welding permit may not be reason for extending the contract performance period. Any damages incurred while welding work is done without a permit are the responsibility of Contractor.

4.3 SCHEDULING

4.3.1 Contractor must coordinate all work schedules and manage progress of work with the CO and CEPM prior to start of work. Weekly progress meetings will be conducted with the CO, CMI, and Contractor’s team which may require corporate management representation at CAFB discretion.

4.3.2 Contractor must schedule all work. Performance periods must not be established or extended to accommodate insufficient personnel resources. Contractor will not move crews on and off the project while making minimal progress on concurrent projects as this must be construed as having an inadequate work force to fulfill the contract requirements. Contractor’s CPM and CSS must not change more than two (2) times during project construction as this would demonstrate an inadequate management force to fulfill contract requirements.

4.3.3 Before construction begins, Contractor must agree with CO on a sequence of procedures; means of access to premises and buildings; materials and equipment storage space; delivery of materials and use of approaches, corridors, and stairways. Contractor may be required to revise the CD work-phasing schedule.

4.3.4 Interference and inconvenience to Government operations and personnel caused by project work including use and delivery of materials, tools and equipment must be kept to a minimum.

4.3.5 The Government may require that work, so far as practicable, be done in separate phases. Each phase may relate to a different occupied or unoccupied area, in which work in one area must be completed before work in another area may begin. Phased work areas must be clearly delineated and annotated in the CDs.

4.3.6 Hours of Work: Normal work hours will be Monday through Friday from 7:30am to 4:15pm excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1) Observe Saturday holidays the preceding Friday. Observe Sunday holidays the succeeding Monday.

2) For weekend, after hours, or holiday work, submit a 72 hour advance written request to the CO, describing dates, locations, and types of work. CAFB has the right to approve or deny the request.

Work in CAFB occupied areas during extra-normal work hours require AF escorts in the occupied areas. Modification to contract sum or period of performance will not be allowed.

3) The Government’s request for Contractor to work outside of the normal duty hours must be justification for modification to contract sum or period of performance.

4) If CAFB observes an unscheduled holiday, participates in training exercises, etc. Contractor may be prohibited from working for part or the whole of a day. 14CES does not know how many or when these activities might be scheduled but anticipate not less than two per year. CMI will allow additional contract time for these disruptions. Zero-cost modification to period of performance will be allowed.

4.3.7 Construction Schedule: Submit preliminary schedule to the CO at the Preconstruction Meeting, but not later than fourteen (14) days after issuance of Notice to Proceed. After CAFB review and comment, revise and resubmit schedule within seven (7) days. Upon approval by the CO, the schedule becomes the official Construction Progress Schedule. Keep a copy available at Contractor (field) Office. This schedule will only be changed with prior approval of the CO through a contract Modification.

4.3.8 Construction Progress Schedule: Submit and maintain an accurate and current Gantt chart to track construction progress with a separate horizontal line for each major work activity of subcontractors, manufacturers, and suppliers. Vertical lines must identify the first workday of each week. Show complete sequence of construction by activity, identifying separate stages of work and other logically grouped activities. Indicate early and late start, early and late finish, float dates, and duration of each activity.

Revise chart weekly to accurately identify progress made, percentage completion, and projected completion date for each activity. Show activities modified and scope changes. Submit written report to identify problems, anticipated delays, corrective actions, and affected completion dates. Provide additional progress schedule information as requested by the CMI. Construction progress schedule update forms will be provided at the preconstruction conference.

4.4 MANAGING

4.4.1 Preconstruction Conference: at CAFB will be scheduled by the CO after issuing the NTP. Required attendees include the Contractor, Contractor Project Manager (CPM), and Contractor Site Superintendent (CSS). Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants and to all others affected by decisions made at the meeting. The meeting Agenda will be issued in advance by the CO and will include one or more of the following:

1) Execution of Government-Contractor Agreement.

2) Submission of executed bonds and insurance certificates.

3) Distribution of Contract Documents.

4) Submission of Subcontractors list, products list, schedule of values, and progress schedule.

5) Designation of personnel representing the parties in Contract.

6) Procedures for processing field orders, submittals, substitutions, payment applications, proposal requests, Change Orders, and Contract closeout.

7) Construction Schedule

4.4.2 Site Mobilization Meeting: Prior to Contractor project site(s) occupancy, the CO will schedule a meeting at which required attendants include the CO, Contractor, Contractor’s Project Manager (CPM), Contractor’s Site Superintendent (CSS), and major Subcontractors. Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The Agenda for this meeting will include:

1) Government and Contractor Use of Premises.

2) Government Requirements.

3) Construction facilities and controls provided by Government.

4) Temporary utilities provided by Government.

5) Security and Housekeeping Procedures.

6) Construction Schedules.

7) Application for Payment Procedures.

8) Testing Procedures.

9) Record Documents Maintenance Procedures.

4.4.3 Weekly Progress Meetings: with the CMI will occur throughout construction duration. Required attendants include the CO, Contractor, the CPM, and the CSS. Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The agenda for these meetings will include the following:

1) Review previous week’s work progress. Review minutes of previous meetings.

2) Evaluate work quality and safety. Review field observations, problems, and decisions.

3) Construction Schedule update. Corrective measures planned to regain projected schedules.

4) Evaluate construction progress. Identification of problems which impede planned progress.

5) Work progress planned for the next week. Effect of proposed changes on construction schedule

6) Submittals: review status and schedule. Review of off-site fabrication and delivery schedules.

7) Other business

4.5 MATERIAL SUBMITTALS AND SHOP DRAWINGS

4.5.1 Definitions: A submittal is a package of project information, samples, drawings, schedules, certifications, product data, etc., submitted to the Contracting Officer for Government review. A deviation is a submittal wherein Contractor identifies an item that is in agreement with the intent of the Contract Documents, but does not precisely conform to those documents and Contractor requests either substitution or change for the purpose of increasing the quality of the final product. A Submittal or Deviation of a system must be considered as an integrated collection of component parts.

4.5.2 Purpose: Submittals formalize Government review of Contractor choices in complying with the CDs and providing Minimum Installer Qualifications (Section 4.8.1). They also formalize Contractor’s proposed Deviations, color choices, shop drawings, etc. early enough in the contract time when changes will have less impact on the ordering of materials and products.

4.5.3 Accountability: Contractor is wholly responsible for the contents of a submittal. Contractor by act of submittal certify that all items listed or implied, fully meet the intent, materiality and requirements of the design, quality, and functionality of the CDs. Neither Contractor furnishing nor Government approval of a submittal either suspends or waives Contractor responsibility for full compliance with the CDs. This includes materials, equipment, equipment sizing, performance, etc. The Contractor maintains sole responsibility for providing a fully functional product that meets the intent of this SOW, performs as intended, and adheres to all applicable codes and standards.

4.5.4 Basic Compliance: Comply with all “Material Submittals and Shop Drawings” requirements of the SOW. All submittals must be delivered to the Contracting Officer within twenty-one (21) days of approval of the 100% design unless otherwise specified by the CO. Failure to deliver all submittals within this time period constitutes basis for the CO to refuse Progress Payments until all submittals are delivered to the CO.

4.5.5 Submittals must be accurate, easily legible, with all detail necessary for a thorough review. Every copy of Product data must clearly identify proposed models, options, and relevant design data including physical, functional, and utility connection requirements. Where practicable, render manufacturer data specific to this Project.

4.5.6 Contractor must review, approval stamp and sign every submittal before delivery to the CO. Each submittal package and shop drawing sheet must bear appropriate Design Professional(s) stamps and approval signatures before delivery to the CO. Each submittal must be attached to a Material Approval Submittal (MAS) Form (AF Form 3000). Upon Government review, one copy of each submittal will be returned with its MAS form marked to indicate approval or disapproval.

4.5.7 Government Review: Contractor must deliver two (2) copies of each submittal. Contractor must allow fourteen (14) days for government review excluding delivery time from and to Contractor.

4.5.8 Submittal Log: Contractor must during the design phase of the project log all construction…