26-8698_Virtual_Sign-in_Sheet.xlsx

This is a virtual sign-in sheet documenting attendees of the Pre-Proposal Conference for the Collier County Enterprise Asset Management (EAM) Solution procurement (GovTribe ID: 26-8698). The conference was held on September 30, 2026, from 12:48 PM to 2:04 PM EST and was conducted virtually via Webex. Approximately 90 attendees participated in the meeting, including representatives from prospective bidding firms, Collier County Procurement Services Division staff, and vendor representatives. The meeting served as an informational session regarding the County's request for proposals for a cloud-based Enterprise Asset Management solution to support 1,100 users across multiple infrastructure portfolios including transportation, water and wastewater, stormwater, parks, transit, facilities, traffic signals, and solid waste. Proposals are due October 23, 2026, at 3:00 PM EST. The County intends to award a single contract with an initial five-year term plus three one-year renewal options.

Attendance records indicate participation from various consulting firms, technology vendors, and system integrators, with named attendees including representatives from firms such as Siemens Asset Management, OpenGov, Woolpert, Epic Group, and ZPro Solutions. Several prospective bidders attended for periods ranging from one minute to the full 76-minute duration of the conference. Collier County staff members, including Dustin DeBres from the Information Technology Division, were present throughout the meeting to present information regarding technical requirements, evaluation criteria, and solicitation specifications. The evaluation will be based on 100 total points, including certified minority and women business enterprise status (5 points), implementation approach and ongoing support (25 points), functional and technical fit (20 points), integration capability (15 points), experience and past performance (15 points), cost (10 points), and local proposer preference (10 points).