26-8644_Checklist_-Vendor_Checklist.pdf
PDF 202 KB Posted
- Attached to
- Tourism Research Services
- Solicitation number
- 26-8644
- Issued by
- Collier County, Florida
About this file
This vendor checklist document, issued by Collier County, Florida's Procurement Services Division on behalf of the Tourism Division, outlines mandatory compliance requirements and documentation that all proposers must submit with their bids for Solicitation No. 26-8644. The solicitation seeks proposals for comprehensive tourism research services, including monthly visitor profile studies, hotel occupancy and average daily rate analyses, annual economic impact assessments, and three to four annual focus group research sessions. Proposals must be submitted electronically through the County's online bidding platform (OpenGov) by April 8, 2026, at 3:00 PM EST and remain valid for 180 days. The contract term is three years with two optional one-year renewal options, with prices remaining firm throughout the agreement duration.
Proposers must complete and submit all applicable forms and certifications, including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification (with E-Verify enrollment verification), local business certification if applicable, reference questionnaires, and W-9 forms. Additional required submissions include proof of Florida Certificate of Authority to Conduct Business, copies of all requested licenses and certifications, signed addenda, and acknowledgment of County purchase order terms and conditions. Vendors must demonstrate preparedness to provide required insurance coverage—including Worker's Compensation, Commercial General Liability of $1,000,000 per occurrence with $2,000,000 aggregate, Automobile Liability of $500,000 per occurrence, and Professional Liability coverage—within five days of receiving a Notice of Recommended Award. A Bid Bond equal to 5 percent of the cost proposal and Performance and Payment Bonds of 100 percent of the contract award amount (if exceeding $200,000) must accompany proposals. Failure to provide applicable documents or execute required certifications and agreements may render a proposer non-responsive or non-responsible.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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