Collier County Area Transit Facility Fuel Station Expansion

Technical Specifications 100% Documents Collier County

July 11, 2025

AtkinsRealis 4030 West Boy Scout Boulevard, Suite 700 Tampa, Florida, 33607 Phone: (813) 282-7275 / Fax: (813) 282-9767

Collier County Area Transit Facility 100% Documents Fuel Station Expansion July 11, 2025

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

DOCUMENT 00 0107 – PROFESSIONAL SEALS

DOCUMENT 00 01 15 – LIST OF DRAWING SHEETS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 1100 – SUMMARY OF WORK

SECTION 01 2500 – SUBSTITUTION PROCEDURES

SECTION 01 3100 – PROJECT MANAGEMENT AND COORDINATION

SECTION 01 3119 – PROJECT MEETINGS

SECTION 01 3200 – CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 01 3233 – PHOTOGRAPHIC DOCUMENTATION

SECTION 01 3300 – SUBMITTAL PROCEDURES

SECTION 01 4000 – QUALITY REQUIREMENTS

SECTION 01 4200 – REFERENCES

SECTION 01 6000 – PRODUCT REQUIREMENTS

SECTION 01 7329 – CUTTING AND PATCHING

SECTION 01 7700 – CLOSEOUT PROCEDURES

SECTION 01 7800 – WARRANTIES AND BONDS

SECTION 01 7839 – PROJECT RECORD DOCUMENTS

DIVISION 02 – EXISTING CONDITIONS

SECTION 02 4119 – SELECTIVE DEMOLITION

DIVISIONS 03 THROUGH 25 – NOT USED

TABLE OF CONTENTS

TABLE OF CONTENTS Page 2

DIVISION 26 – ELECTRICAL

SECTION 26 0519 – LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

SECTION 26 0526 – GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

SECTION 260529 – HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

SECTION 260533 - RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

SECTION 260544 - SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

SECTION 26 0553 – IDENTIFICATION FOR ELECTRICAL SYSTEMS

DIVISIONS 27 THROUGH 49 – NOT USED

PROFESSIONAL SEALS 000107 - 1

DOCUMENT 000107 – PROFESSIONAL SEALS

1.1 DESIGN PROFESSIONALS OF RECORD

A. Electrical Engineer:

1. Luis Andres Socarras, PE

2. FL PE# 91418

3. Responsible for Divisions 01, 02, and 26

END OF DOCUMENT 000107

LIST OF DRAWING SHEETS 000115 - 1

DOCUMENT 00 01 15 – LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS

A. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

1. PE01 – COVER SHEET

2. PE02 – OVERALL WORK AREA PLAN

3. PE03 – NOTES AND SPECIFICATIONS

4. PE04 – DEMOLITION PLAN

5. PE05 – FUEL SYSTEM INSTALL PLAN

6. PE06 – DIESEL FUEL TANK DETAILS

7. S-001 – GENERAL NOTES

8. S-100 – FOUNDATION PLAN & DETAILS

9. E-001 – ELECTRICAL SYMBOL LEGEND AND GENERAL NOTES

10. E-101 – ELECTRICAL SITE PLAN

11. E-201 – ENLARGED PLAN

12. E-301 – FUEL TANK SITE CLASSIFICATION AREA DETAIL

13. E-302 – FUEL TANK – PARTIAL CONTROL RISER DIAGRAM

14. E-401 – PARTIAL ONE-LINE DIAGRAM – FUEL STATION BUILDING

15. E-501 – ELECTRICAL DETAILS

16. E-502 – ELECTRICAL DETAILS

END OF DOCUMENT 00 01 15

SUMMARY OF WORK 011100 - 1

SECTION 01 11 00 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

B. When the titles such as Engineer, Project Engineer, or Owner are used throughout the specification, this implies Collier County as property Owner and/or an officially appointed County Representative.

1.2 PROJECT INFORMATION

A. Project Identification:

1. Project Name: Collier County Area Transit Facility Fuel Tank Expansion

1.3 SCOPE OF WORK

A. Summary of Work:

Demolition and new construction work associated with the installation of one new 12,000 gallon above ground fuel tank and the refurbishment/conversion of two existing fuel tanks as indicated on drawings.

1.4 CONTRACTOR RESPONSIBILITIES

A. The contractor shall have all submittals approved by the Engineer and accepted by the Owner prior to the start of active construction.

B. The contractor shall have all equipment and material onsite prior to the start of active construction.

C. The contractor shall submit to the Owner prior to the project pre-construction meeting the following:

Schedule of Values

Construction Schedule

Phasing/Sequence of Work Plan

Submittal Schedule

Emergency Telephone List including subcontractors and suppliers

D. The contractor shall field verify existing conditions of construction prior to start of active construction.

E. The contractor is responsible for moving furniture and/or equipment if necessary to perform the work included in the contract. The contractor is responsible for placing the furniture and/or equipment back in its original location. The contractor is responsible for any damages to furniture, equipment, etc., which occur during construction. The contractor shall provide protection for floors, walls, furniture, equipment and any other items that may be subject to damage during the construction periods and will be required to repair or replace to original or better condition.

F. The contractor shall take digital pictures and video of pre-existing conditions of the interior and exterior of the building prior to the start of active construction. Failure to provide digital pictures or video prior to start of demolition places the responsibility on the Contractor to complete the necessary replacement, repairs, and/or cleaning as determined by the Owner, at no additional

SUMMARY OF WORK 011100 - 2

cost to the Owner. One CD copy, storage device, or storage download link of digital pictures or video of the existing site conditions shall be submitted to the Owner.

G. The contractor shall at all times maintain daily cleanup of construction areas. Costs for work areas that are not cleaned by the contractor will be cleaned by the Owner and those costs shall be charged back to the contractor via change order.

H. The contractor shall provide a construction schedule to the Owner’s Project Manager prior to the pre-construction meeting.

I. The contractor shall update the construction schedule weekly and submit it to the Owner’s Project Manager for review.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

1. Lump sum construction contract

1.6 WORK UNDER OTHER CONTRACTS

A. Separate contracts may be issued to perform certain construction operations at the site. The contractor of this project will allow reasonable access and coordination to the other contractor/s.

1.7 WORK SEQUENCE

A. The facility shall remain occupied and operational while work is in progress. Contractor shall coordinate with Owner to develop a phasing/sequence of work plan with the intent of minimizing installation time in exhibit halls. All work shall be fully coordinated in writing with Collier County Project Manager prior to commencement of work. Work performed after normal business hours shall be done provided the area where work is done is fully operational and back in original condition prior to beginning of the next business day.

B. The contractor may work on the weekends at his or her discretion with prior written approval from Collier County Project Manager. Weekend work shall not be an additional cost to the Owner.

The contractor will coordinate with the Collier County Project Manager for access to the facility on weekends and after hours work.

1.8 CONTRACTOR USE OF PREMISES

A. General: During the construction period, the Contractor shall have limited use of the Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to Staff for use during the life of the project. The Contractor’s use of the premises is limited only by the Owner’s right to perform construction operations with its own forces or to employ separate contractors on portion of the project.

B. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage or work areas only with prior approval from Collier County Project Manager.

1. Confine operations to areas within Contract limits indicated on the Drawings. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

2. Keep driveways, loading areas, and entrances serving the premises clear and available to the Owner and the Owner’s employees at all times and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

SUMMARY OF WORK 011100 - 3

a. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

3. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

4. Where appropriate, maintain portions of the existing building affected by construction operations in a watertight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

5. Work Restrictions, General: Confine construction operations to the areas permitted by the contract documents and other Owner directives.

a. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

b. All work may be carried out without time restrictions, unless otherwise directed by the Owner.

c. Unless otherwise directed by the Owner, work shall be scheduled as Night Shift between the hours of 8PM and 6AM each day.

6. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

a. Notify Owner not less than two days in advance of proposed utility interruptions.

b. Obtain Owner's written permission before proceeding with utility interruptions.

7. Provide protection and safekeeping of material and equipment stored on premises.

8. Contractor will move any stored material and equipment, which interfere with operations of the Owner or other contractors at no additional cost to the Owner.

9. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements.

10. Contractor to require all employees and subcontractors to wear non-objectionable clothing;

prohibit revealing clothing and articles of clothing with offensive writings displayed. The contractor shall require offending personnel to leave the premises until such clothing is changed. Contractor shall encourage shirts, vests, or other attire with company logos to be easily identified on site and for their County issued badge to be visible at all times. All appropriate PPE to comply with OSHA requirements based on work.

11. Contractor employees and subcontractors shall not fraternize with County employees or the general public during the entire construction period.

12. Use of sound equipment (such as boom boxes, stereos, radios, etc.) is not allowed.

13. Contractor and their personnel shall abide to Collier County Tobacco free policy while on any Collier County property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to: Cigars, cigarettes, pipes, chewing tobacco and snuff. Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and/or Contract enforcement remedies.

14. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period. Repetitive

SUMMARY OF WORK 011100 - 4

complaints and violations of the requirements listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

15. Contractor shall coordinate with the Owner the site location for storage of equipment, machinery, materials, tools and a construction waste dumpster.

16. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by contractor employees or subcontractors resulting from their work. Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.9 SECURITY AND IDENTIFICATION

A. All costs for background investigations will be Contractor’s responsibility. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

B. A Level 1 (5 years) Background Check for the contractor’s staff must be approved by Collier County’s Security team prior to working in any County facility. Contractors are responsible for obtaining the necessary forms for background checks for work.

1. For security purposes and to maintain privacy when submitting FDLE Background Checks via e-mail the subject line of the email must contain the following **EXEMPT**.

2. The County will inform the contractor of their Background Check results.

3. Upon Background Check approval the contractor’s staff shall arrange an appointment with the County staff to obtain an Collier County photo ID badge. An affidavit of Identity form (issued by the contractor) and a State of Florida ID or Drivers License will be required.

C. Contractor’s employees will not be allowed in Collier County facilities without completed and approved background investigations.

1.10 OWNER OCCUPANCY

Owner Occupancy: The Owner will occupy the building during construction.

Normal hours: 7:00 a.m. to 6:00 p.m., Monday–Friday.

A. The fuel island operates 24/7 and must remain accessible at all times

1. A Certificate of Substantial Completion will be executed for each specific portion of the Work to be occupied prior to Owner occupancy.

2. Obtain a Certificate of Occupancy from local building officials prior to Owner occupancy.

3. Prior to partial Owner occupancy, mechanical and electrical systems shall be fully operational. Required inspections and tests shall have been successfully completed. Upon occupancy, the Owner will provide operation and maintenance of mechanical and electrical systems in occupied portions of the building.

1.11 DISTRIBUTION OF RELATED DOCUMENTS

SUMMARY OF WORK 011100 - 5

A. The Contractor is solely responsible for the distribution of ALL related documents/drawings to ALL appropriate vendors/subcontractors to ensure proper coordination of all aspects of the project and its related parts during bidding and construction.

1.12 CONTRACT DOCUMENT FILE

A. Copies of the Contract Documents, Plans, Specifications, Addenda, Change Orders, Engineers Supplemental Instructions, approved Shop Drawings, Substitution Acceptances, etc. shall be placed and maintained at the project site by the Contractor throughout the entire contract period.

These said documents shall be filed in a manner that allows for ease of retrieval. Documents shall be made available to the Engineer and the County's representatives throughout this same period.

1.13 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the

Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

PART 2 - PRODUCTS

2.1 ASBESTOS FREE MATERIAL

A. Contractor shall provide a written and notarized statement on company letterhead(s) to certify and warrant that ONLY ASBESTOS FREE MATERIALS AND PRODUCTS were provided AS REQUIRED BY THE Engineer. Such statement shall be submitted with the final payment request. Final payment shall not be made until such statement is submitted. Contractor agrees that if materials containing asbestos are subsequently discovered at any future time to have been included in the construction, the Contractor shall be liable for all costs related to the redesign or modification of the construction of the project so that materials containing asbestos are removed from the facility. If construction has begun or has been completed pursuant to a design that includes asbestos containing materials, the Contractor shall also be liable for all costs related to the abatement of such asbestos.

PART 3 - EXECUTION (Not applicable).

END OF SECTION 01 11 00

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 01 25 00 – SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling request for substitutions made after award of the Contract.

B. The Contractor’s Installation Schedule and the Schedule of Submittals are included under

Section “Submittal Procedures”.

1.3 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: The Contract will be awarded based on the design, methods, materials and/or equipment as addressed in the Contract Drawings and/or described in the Contract Specifications. Addressing, describing or naming an item is intended to establish the type, function, characteristics and quality required in order to establish a base for bidding.

1. The basis of design shall establish the minimum standard of quality.

2. Substitution requests are only allowed after contract award.

1.4 SUBMITTALS

A. Substitution Request Submittal: Request for substitution will be considered if received within thirty (30) days after contract award. As long as this time allowance will not impact the construction schedule.

1. Submit three (3) copies of each request for substitution for consideration. Submit requests in the form and in accordance with procedures required for Change Order proposals.

2. Identify the product, or the fabrication or installation method to be replaced in each request. Include related Specification Section number and Drawing numbers and titles. Provide complete documentation showing compliance with the requirements for substitution, and the following information, as appropriate:

a. Statement indicating why specified product or fabrication, or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Product Data, including Drawings, and descriptions of products, fabrication and installation procedures.

d. Samples, where applicable or requested.

SUBSTITUTION PROCEDURES 012500 - 2

e A detailed comparison of significant qualities of the proposed substitution with those of the Work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

f. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Owner and separate Contractors that will become necessary to accommodate the proposed substitution.

g. A statement indicating the substitution’s effect on the Contractor’s construction schedule compared to the schedule without approval of the substitution. Indicate the effect of the proposed substitution on overall Contract Time.

h. Cost information, including a proposal of the net change, if any in the Contract Sum.

i. Certificates and qualification data, where applicable or requested.

Certification by the Contractor that the Substitution proposed is equal-to or better in every significant respect to that required by the Contract Documents, and that it will perform adequately in the application indicated. Include the contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately.

j. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

k. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

l. Research reports evidencing compliance with building code in effect for Project.

m. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

n. Cost information, including a proposal of change, if any, in the Contract Sum.

o. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

p. Contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer’s Action: Within ten days of receipt of the request for substitution, the

Engineer will request additional information or documentation necessary for evaluation of the request if needed. Within two (2) weeks of receipt of the request, or one week of receipt of the additional information or documentation, whichever is later, the Engineer will notify the Contractor of acceptance or rejection of the proposed substitution. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, use the project specified by name. Decision on the use of a product substitution or its rejection by the Engineer is considered final. Acceptance will be in the form of a Change Order.

4. Architect's Action: If necessary, Architect will request additional information or

SUBSTITUTION PROCEDURES 012500 - 3

documentation for evaluation within 10 days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 5 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

2.1 SUBSTITUTIONS

A. Conditions: The Contractor’s substitution request will be received and considered by the Engineer when one or more of the following conditions are satisfied, as determined by the Engineer; otherwise request will be returned without action except to record noncompliance with these requirements.

1. Extensive revisions to Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of Contract Documents.

3. The request is timely, fully documented and properly submitted.

4. The specified product or method of construction cannot be provided within the

Contract Time. The request will not be considered if the product or method cannot be provided as a result of failure to pursue the work promptly or coordinate activities properly.

5. The specified product or method of construction cannot receive necessary approval by a governing authority, and the requested substitution can be approved.

6. A substantial advantage is offered to the Owner, in terms of cost, time, energy conservation or other considerations of merit, after deducting offsetting responsibilities the Owner may be required to bear. Additional responsibilities for the Owner may include additional compensation to the Engineer for redesign and evaluation services, increased cost of other construction by the Owner or separate Contractors, and similar consideration.

7. The specified product or method of construction cannot be provided in a manner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.

8. The specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitution can be coordinated.

9. The specified product or method of construction cannot provide a warranty required by the Contract Documents and where the Contractor certifies that the proposed substitution provide the required warranty.

B. The Contractor's submittal and Project Manager's acceptance of Shop Drawings, Product

SUBSTITUTION PROCEDURES 012500 - 4

Data or Samples that relate to construction activities not complying with the Contract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval.

C. Substitution request constitutes a representation that the Contractor:

1. Has investigated proposed product and determined that it meets or exceeds, in all respects, specified product.

2. Will provide the same warranty for substitution as for specified product.

3. Will coordinate installation and make other changes which may be required for work to be complete in all respects.

4. Waives claims for additional costs which may subsequently become apparent.

All costs associated with the substitution will be paid by the Contractor regardless of approvals given, and regardless of subsequent difficulties experienced as a result of substitutions.

END OF SECTION 01 25 00

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION

Conditions and other Division 01 Specification Sections, apply to this Section.

A. This Section specifies administrative and supervisory requirements necessary for project coordination including, but not necessarily limited to:

1. Coordination Drawings

2. Administrative and supervisory personnel

3. General installation provisions

4. Cleaning and protection

5. Project Meetings

6. Requests for Interpretation (RFIs).

B. Progress meetings, coordination meetings and Pre-installation conferences are included in

Section 01 31 19 “Project Meetings”.

C. Requirements for the Contractor’s Construction Schedule are included in Section 01 33 00 “Submittal Procedures”.

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.4 COORDINATION

A. Coordination: Coordinate construction activities included under various Sections of these Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations included under different Sections of the Specification that are dependent upon each other for proper installation, connection, and operation.

1. Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in the sequence required to obtain the best results.

2. Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Where necessary, prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required: notices, reports, and attendance at meetings.

1. Prepare similar memoranda for the Owner and separate Contractors where coordination of their Work is required.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Schedules: Contractor's Construction Schedule & Schedule of

Values,

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals

4. Progress meetings

5. Pre-installation conferences

6. Project close-out activities.

7. Startup and adjustment of systems

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment (if any) involved in performance of, but not actually incorporated in, the Work.

E. Lack of coordination as specified in this and other sections of the contract documents are in grounds for assessment of back charges and/or termination in order to remediate the situation.

1.5 SUBMITTALS

A. Coordination Drawings: Prepare and submit coordination Drawings where close and careful coordination is required for installation of products and materials fabricated off-site by separate entities, and where limited space availability necessitates maximum utilization of space for efficient installation of different components.

1. Show the interrelationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. Comply with requirements contained in Section “Submittals”.

4. Content: Project-specific information, drawn accurately to scale. Do not base

Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

5. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

6. Number of Copies: Submit five (5) copies of each submittal. Architect and Consultants will each retain one copy.

7. Refer to individual Sections for Coordination Drawing requirements for Work in those Sections. B. Staff Names: At the Preconstruction Conference submit a list of the Contractor’s principal staff assignments, including the Superintendent and other personnel in attendance at the site; identify individuals, their duties and responsibilities; list their addresses and telephone numbers.

8. Post copies of the list in the project meeting room, the temporary field office, and each temporary telephone.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

PART 2 - EXECUTION

2.1 GENERAL INSTALLATION PROVISIONS

A. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Manufacturer’s Instructions: Comply with manufacturer’s installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents.

C. Inspect materials or equipment immediately upon delivery and again prior to installation.

Reject damaged and defective items.

D. Provide attachment and connection devices and methods necessary for securing work.

Secure work true to line and level. Allow for expansion and building movement.

E. Visual Effects: Provide uniform joint widths in exposed work. Arrange joints in exposed work to obtain the best visual effect. Refer questionable choices to Project Manager for final decision.

F. Recheck measurements and dimensions, before starting each installation.

G. Install each component during weather conditions and Project status that will ensure the best possible results. Isolate each part of the completed construction from incompatible material as necessary to prevent deterioration.

H. Coordinate temporary enclosures with required inspections and tests, to minimize the necessity of uncovering completed construction for that purpose.

I. Mounting Heights: Where mounting heights are not indicated, install individual components at standard mounting heights recognized within the industry for the particular application indicated. Refer questionable mounting height decisions to the Project Manager for final decision.

2.2 CLEANING AND PROTECTION

A. During handling and installation, clean and protect construction in progress and adjoining materials in place. Apply protective covering where required to ensure protection from damage or deterioration at Substantial Completion.

B. Clean and maintain completed construction as directed by the Project Manager and as frequently as necessary to ensure its integrity and safety through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

C. Limiting Exposures: Supervise construction activities to ensure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period. Where the applicable, such exposures include, but are not limited to, the following:

1. Excessive static or dynamic loading

2. Excessively high or low temperatures

3. Excessively high or low humidity

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

4. Air contamination or pollution

5. Water

6. Solvents

7. Chemicals

8. Soiling, staining and corrosion

9. Rodent and insect infestation

10. Combustion

11. Destructive testing

12. Misalignment

13. Excessive weathering

14. Unprotected storage

15. Improper shipping or handling

16. Theft

17. Vandalism

END OF SECTION 01 31 00

PROJECT MEETINGS 013119 - 1

SECTION 01 31 19 – PROJECT MEETINGS

A. Drawings and general provisions of the Contract, including General and Supplementary

B. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

A. This Section specifies administrative and procedural requirements for project meetings including but not limited to:

1. Pre-Construction Conference

2. Pre-Installation Conference

3. Coordination Meetings

4. Progress Meetings

B. Construction schedules are specified in Section 01 33 00 - Submittal Procedures.

1.3 PRE-CONSTRUCTION CONFERENCE

A. Schedule a pre-construction conference and organizational meeting at the project site or other convenient location no later than 20 days after execution of the agreement and prior to commencement of construction activities. Conduct the meeting to review responsibilities and personnel assignments.

B. Attendees: The County’s Representative, the Contractor and its superintendent, major subcontractors, manufacturers, suppliers and other concerned parties shall each be represented at the conference by persons familiar with project and authorized to conclude matters relating to the work.

C. Agenda: Discuss items of significance that could affect progress including such topics as:

1. Tentative construction schedule

2. Phasing.

3. Critical Work sequencing and/coordinating

4. Designation of responsible personnel and their duties.

5. Procedures for processing field decisions and Change Orders

6. Procedures for RFIs.

7. Procedures for testing and inspecting. Procedures for processing Applications for

Payment

8. Distribution of Contract Documents

9. Submittal of Shop Drawings, Product Data and Samples

PROJECT MEETINGS 013119 - 2

10. Preparation of record documents

11. Use of the Premises

12. Work restrictions.

13. Owner’s occupancy requirements.

14. Responsibility for temporary facilities and controls.

15. Office, Work and storage areas

16. Equipment deliveries and priorities

17. Safety procedures

18. First aid

19. Security

20. Housekeeping: Construction waste management and recycling. Progress cleaning.

21. Working hours

22. Parking availability.

D. Contractor must submit at the time of the meeting at least the following items:

1. Schedule of Values

2. Listing of key personnel including project superintendent and subcontractors with their addresses, telephone numbers, and emergency telephone numbers.

3. Preliminary Construction Schedule

4. Submittal Schedule

1.4 PRE-INSTALLATION CONFERENCE

A. Conduct a Pre-installation conference at the site before each construction activity that requires coordination with other construction. Attendees: The Installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise at least 48 hours in advance the Project Manager of scheduled meeting dates.

1. Agenda: Review the progress of other construction activities and preparations for the particular activity under consideration at each pre-installation conference, including requirements for:

a. Contract Documents

b. Options

c. Related Change Orders

d. Purchases

e. Deliveries

f. Submittals

g. Review of mockups

h. Shop Drawings, Product Data and Quality Control Samples

i. Possible conflicts

j. Compatibility problems

k. Time schedules

l. Weather limitations

m. Manufacturer's recommendations

n. Comparability of materials

o. Acceptability of substrates

p. Temporary facilities and controls

q. Space and access limitations

r. Governing regulations. Regulations of authorities having jurisdiction

s. Safety

t. Inspection and testing requirements

u. Installation procedures.

PROJECT MEETINGS 013119 - 3

v. Coordination with other work.

w. Required performance results

x. Recording requirements

y. Protection of adjacent work.

z. Protection of construction and personnel.

2. Record significant discussions and agreements and disagreements of each conference along with and approved schedule including required corrective measures and actions. Reporting: Distribute the record of the meeting to everyone concerned promptly including the Owner and Engineer.

3. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene the conference at the earliest feasible date.

1.5 COORDINATION MEETINGS

A. Conduct project coordination meeting at weekly intervals on day and time as established by the Project Manager or more frequently, if necessary convenient for all parties involved.

Project coordination meetings are in addition to specific meetings held for other purposes, such as regular progress meetings and special pre-installation meetings.

B. Request representation at each meeting by every party currently involved in coordination or planning for the construction activities involved, to include subcontractors and representatives.

C. Contractor shall record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

1.6 PROGRESS MEETINGS

A. Conduct progress meetings at the Project site at bimonthly (weekly) intervals or more frequently if necessary as directed by the Project Manager. Notify the Owner at least 48 hours in advance of scheduled meeting time and dates. Coordinate dates of meetings with preparation of the payment request.

B. Attendees: In addition to representatives of the Owner and Engineer/Architect, each subcontractor, supplier or other entity concerned with current progress of involved in planning, coordination or performance of future activities with the project shall be represented at this meeting and authorized to conclude matters relating to progress.

C. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the current status of the Project.

1. Contractor’s Construction Schedule: Review progress since the last meeting.

Determine where each activity is in relation to the Contractor’s Construction Schedule, whether on time, ahead, or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

Review the schedule for next period.

2. Review the present and future needs of each entity present, including such items as:

a. Interface requirements

b. Time

PROJECT MEETINGS 013119 - 4

c. Sequences of operations.

d. Deliveries

e. Off-site fabrication problems

f. Access

g. Site utilization

h. Temporary facilities and services

i. Hours of work

j. Hazards and risks

k. Housekeeping Progress cleaning

l. Quality and work standards

m. Change Orders Status

n. Documentation of information for payment requests.

o. Status of submittals

p. Status of correction of deficient items.

q. Field observations

r. RFIs

s. Status of proposal request.

t. Pending changes.

u. Pending claims and disputes

3. Minutes: Record the meeting minutes.

D. Reporting: No later than 3 days after each progress meeting date, distribute copies of minutes of the meeting to each party present and to other parties who should have been present. Include a brief summary, in narrative form, or progress since the previous meeting and report.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

END OF SECTION 01 31 19

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 01 32 00 – CONSTRUCTION PROGRESS DOCUMENTATION

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Preliminary Construction Schedule.

2. Contractor's Construction Schedule.

3. Submittals Schedule.

4. Material location reports.

5. Field condition reports.

6. Special reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor activity is an activity that must be completed before a given activity can be started.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest continuous chain of activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Event: The starting or ending point of an activity.

E. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the following activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 2

F. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

G. Major Area: A story of construction, a separate building, or a similar significant construction element.

H. Milestone: A key or critical point in time for reference or measurement.

I. Network Diagram: A graphic diagram of a network schedule, showing activities and activity relationships.

1.3 SUBMITTALS

A. Submittals Schedule: Submit three copies of schedule. Arrange the following information in a tabular format:

1. Scheduled date for first submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for Owner’s review and comment.

7. Scheduled date for Architect's final release or approval.

B. Contractor's Construction Schedule: Submit two printed copies of initial schedule, one a reproducible print and one a blue- or black-line print, large enough to show entire schedule for entire construction period.

C. CPM Reports: Concurrent with CPM schedule, submit three printed copies of each of the following computer-generated reports. Format for each activity in reports shall contain activity number, activity description, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

4. Earnings Report: Compilation of Contractor's total earnings from commencement of the Work until most recent Application for Payment.

D. Field Condition Reports: Submit two copies at time of discovery of differing conditions. E.

Special Reports: Submit two copies at time of unusual event.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 3

1.4 QUALITY ASSURANCE

A. Prescheduling Conference: Conduct conference at Project site to comply with requirements in Division 1 Section "Project Management and Coordination." Review methods and procedures related to the Preliminary Construction Schedule and Contractor's Construction Schedule, including, but not limited to, the following:

1. Review software limitations and content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including work stages area separations interim milestones and partial Owner occupancy.

4. Review delivery dates for Owner-furnished products.

5. Review schedule for work of Owner's separate contracts.

6. Review time required for review of submittals and resubmittals.

7. Review requirements for tests and inspections by independent testing and inspecting agencies.

8. Review time required for completion and startup procedures.

9. Review and finalize list of construction activities to be included in schedule.

10. Review submittal requirements and procedures.

11. Review procedures for updating schedule.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

2.1 SUBMITTALS SCHEDULE

A. Preparation: After development and acceptance of the Contractor’s construction schedule, prepare a complete schedule of submittals utilizing Constructware database. Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule.

Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 4

1. Submittal Schedule: Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and Contractor's Construction Schedule.

a. Prepare the schedule on chronological order; include submittals required during the first 90 days of construction. Provide the following information.

1) Scheduled date for the first submittal

2) Related…